Windows Client User Guide

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1 Windows Client User Guide GroupWise 2012 September 20, 2012

2 Legal Notices Novell, Inc., makes no representations or warranties with respect to the contents or use of this documentation, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc., reserves the right to revise this publication and to make changes to its content, at any time, without obligation to notify any person or entity of such revisions or changes. Further, Novell, Inc., makes no representations or warranties with respect to any software, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc., reserves the right to make changes to any and all parts of Novell software, at any time, without any obligation to notify any person or entity of such changes. Any products or technical information provided under this Agreement may be subject to U.S. export controls and the trade laws of other countries. You agree to comply with all export control regulations and to obtain any required licenses or classification to export, re-export or import deliverables. You agree not to export or re-export to entities on the current U.S. export exclusion lists or to any embargoed or terrorist countries as specified in the U.S. export laws. You agree to not use deliverables for prohibited nuclear, missile, or chemical biological weaponry end uses. See the Novell International Trade Services Web page ( for more information on exporting Novell software. Novell assumes no responsibility for your failure to obtain any necessary export approvals. Copyright Novell, Inc. All rights reserved. No part of this publication may be reproduced, photocopied, stored on a retrieval system, or transmitted without the express written consent of the publisher. Novell, Inc South Novell Place Provo, UT U.S.A. Online Documentation: To access the latest online documentation for this and other Novell products, see the Novell Documentation Web page ( Novell Trademarks For Novell trademarks, see the Novell Trademark and Service Mark list ( tmlist.html). Third-Party Materials All third-party trademarks are the property of their respective owners.

3 Contents About This Guide 15 1 Getting Started Installing the GroupWise Windows Client Starting GroupWise Assigning a Password to Your Mailbox Getting to Know the GroupWise Interface Understanding the Main GroupWise Window Understanding the Main Menu Understanding the Nav Bar Understanding the Main Toolbar Understanding Item Lists Exploring the Folder List Home Folder Mailbox Folder Sent Items Folder Calendar Folder Frequent Contacts Folder Tasklist Folder Documents Folder Cabinet Folder Work in Progress Folder Junk Mail Folder Trash Folder Shared Folders IMAP4 Account Folder NNTP Newsgroup Account Folder RSS Feeds Folder Displaying the QuickViewer for Folder Items Turning the QuickViewer On and Off Positioning the QuickViewer Using the QuickViewer Using the Windows 7 Taskbar and Start Menu to Perform Key Tasks Using Panels in the Home Folder Understanding GroupWise Item Types Mail Appointment Task Reminder Note Phone Message Identifying Icons Appearing Next to Items Learning More Online Help GroupWise Documentation Web Page Quick Starts End-User Training Web Page GroupWise Cool Solutions Web Community Getting Organized Customizing the GroupWise Interface Contents 3

4 2.1.1 Selecting a GroupWise Scheme Customizing Individual GroupWise Appearance Settings Customizing the Main Toolbar Setting Your Default Start Folder Setting Default Views for Reading Setting the Default Read/Compose View and Font Setting the QuickViewer Default Behavior Changing Your Default Item Views Automatically Reading the Next Item in Your Mailbox Changing the GroupWise Interface Language Using Categories to Organize Items Understanding Categories Assigning Categories to Items Working with Categories Using Folders to Organize Your Mailbox Understanding Folder Lists Displaying Folder Lists Working with Folders Managing Item Lists in Folders Customizing Folder Display Settings Understanding Find Results Folders Using Shared Folders Using Panels to Organize Your Home Folder Understanding Panels Resizing a Panel Moving a Panel Customizing a Panel Creating a New Panel Removing a Panel Exporting and Importing Home View Settings Customizing Other GroupWise Functionality Changing GroupWise Modes Changing Your Display Name Changing Your Time Zone Setting the Interval for Refreshing GroupWise Customizing Date and Time Formats Sending Selecting the Default Compose View Composing Formatting Spell-Checking Messages Attaching Files Adding a Signature or vcard Routing Mail to Multiple Recipients Consecutively Sending S/MIME Secure Messages Saving Unfinished Selecting Send Options Posting a Discussion Note Sending Phone Messages Managing Sent Personalizing Sent Working with Sent Items Retracting Sent Resending Editing Sent Appointments, Tasks, and Reminder Notes Duplicating Sent GroupWise 2012 Windows Client User Guide

5 3.2.7 Replying to Sent Confirming Delivery of You Send Receiving Reading Received Reading Attachments Replying to Forwarding Saving Messages Calling Phone Numbers in Managing Received Personalizing Sent or Received Changing to Another Item Type Saving Received to Disk or a GroupWise Library Deleting Viewing the Discussion Thread of an Displaying Only Unread Messages Viewing the Source of External Messages Archiving and Backing Up Printing Selecting a Printer Printing with Attachments Displaying a Header Changing the Default Printed Font Size on Plain Text Items Printing an Item List Configuring the Default Print Option for Distribution Lists Handling Unwanted (Spam) Understanding Junk Mail Handling Blocking or Junking All from a Particular User Blocking or Junking from a Particular Internet Domain Junking from Users Not In a Personal Address Book Preventing from a User or Internet Domain from Being Junked or Blocked Modifying Junk Mail Handling Lists and Settings Automatically Deleting Items from the Junk Mail Folder Manually Deleting Items from the Junk Mail Folder Calendar Understanding the Calendar Viewing Your Calendar Customizing Your Calendar Views When Viewing a Calendar Switching the Calendar View Between Graphic Display and Text Display Selecting Calendars to Display Viewing a Different Date in the Calendar Viewing All Day Events in the Calendar Navigating in the Calendar Displaying Two Time Zones in the Calendar Working with Time and Date Differences Understanding the Calendar Item Icons Understanding Calendar Shading Viewing Any Folder As a Calendar Opening a New Calendar View Managing Your Calendar Reading a Calendar Entry Creating a Personal Calendar Customizing a New Calendar Sending a Calendar Exporting a Calendar Importing a Calendar Sending Calendar Items Contents 5

6 4.4.1 Understanding Calendar Items Scheduling Appointments Sending Reminder Notes Scheduling Recurring Items Receiving Calendar Items Accepting or Declining Calendar Items Accepting or Declining Internet Items Delegating Calendar Items Changing Calendar Item Types Saving Calendar Items Setting Calendar Alarms Setting the Default Alarm Setting an Alarm on a Calendar Item Sending an Alarm to an Electronic Pager Sharing a Personal Calendar Sharing an Existing Calendar with Other Users Posting a Calendar Entry to a Shared Calendar Subscribing to an Internet Calendar Manually Subscribing to an Internet Calendar Subscribing to an Internet Calendar from a Link Editing a Subscribed Internet Calendar Deleting a Subscribed Internet Calendar Publishing Personal Calendars on the Internet Publishing Restrictions Publishing a Personal Calendar Modifying a Published Calendar s Settings Displaying and Hiding Published Calendars Unpublishing a Calendar Sharing Your Free/Busy Schedule on the Internet Publishing Your Free/Busy Schedule Sending Free/Busy Information Using Free/Busy Information Using the Multi-User Calendar Setting Up a Calendar to View Multiple Users or Resources Setting Up Additional Calendars to View Multiple Users and Resources Configuring Which Users Are Displayed in the Multi-User Calendar Creating an Appointment for Users in the Multi-User Calendar Creating a Multi-User Columns Calendar View Displaying Another User s Calendar in Your Own Calendar Printing a Calendar Printing Your Main Calendar Printing a Specific Calendar Printing the Calendars of Multiple Users Junking Calendar Items from Unknown Senders Tasks and the Tasklist Understanding Tasks Understanding the Tasklist Folder Using Tasks Assigning a Task Tracking Task Completion Using the Tasklist Folder Adding an Item to the Tasklist Folder Creating a Tasklist in a Folder Other Than the Tasklist Folder Organizing the Tasklist Folder Assigning a Due Date to a Tasklist Item Tracking Status in the Tasklist Folder GroupWise 2012 Windows Client User Guide

7 5.4.6 Printing the Contents of Your Tasklist Folder Contacts and Address Books Understanding Address Books GroupWise Address Book Frequent Contacts Address Book Personal Address Books LDAP Address Book Understanding Contacts Folders Addressing Items Using Name Completion Using the Address Selector Using the Frequent Contacts Address Book Sending Mail from a Contacts Folder Sending Mail from the Address Book Sending Mail to an Entire Address Book Using Contacts Folders Creating a Contacts Folder Managing Contacts Managing Groups Managing Resources Managing Organizations Working with Address Books Opening an Address Book Creating a Personal Address Book Editing a Personal or Frequent Contacts Address Book Renaming a Personal Address Book Copying a Personal Address Book Deleting a Personal Address Book Setting Address Book Properties Using Predefined Filters for the Frequent Contacts Address Book Sharing an Address Book with Another User Accepting a Shared Address Book Synchronizing Address Book Entries Displaying Quick Info Viewing Contacts, Groups, Organizations, or Resources in an Address Book Editing a Distribution List in the GroupWise Address Book Searching for Address Book Entries Customizing an Address Book Display Sorting an Address Book Importing and Exporting Addresses and Address Books Using the LDAP Address Book Advanced Address Book Options Printing Labels and Lists from the Address Book Printing Labels Printing Lists Finding Items Quickly Finding Items in a Folder Finding Items Finding Contacts Clearing a Find Creating and Saving a Find Using a Saved Find Deleting a Saved Find Finding Items Anywhere in Your Mailbox Using a Global Find Contents 7

8 7.2.2 Narrowing a Global Find Finding an Item by Example Saving the Results of a Find Finding a Document and Creating a Reference to It in Your Mailbox Using Advanced Find Composing an Advanced Find Selecting Fields in Advanced Finds and Rules Using Operators in Advanced Finds and Rules Using Wildcard Characters and Switches in Advanced Finds and Rules Finding Text in Items Comparing the GroupWise Find Methods Comparing Search Results Comparing Find Functionality Comparing GroupWise Versions Notify Understanding Notify Starting Notify Starting Notify When GroupWise Starts Starting Notify from the Windows Start Menu Using Notify Customizing Notify Setting How Long to Display the Notification Setting Notification for New Items Setting Which Folders to Check for New Items Setting How Often to Check for New Items Setting How to Be Notified for Calendar Alarms Setting How to Be Notified about Outgoing Message Status Setting How to Be Notified about Return Status Messages Being Notified of Someone Else s Messages Sending an Alarm to an Electronic Pager Turning Off Notification Rules Understanding Rules Actions a Rule Can Perform Events That Trigger a Rule Creating a Rule Creating a Basic Rule Creating a Vacation Rule or Auto Reply Creating a Rule to Forward All Mail to Another Account Creating a Rule that Sends a New Copying a Rule to Make a New Rule Limiting Items Affected by a Rule Editing a Rule Enabling or Disabling a Rule Running a Rule Manually Deleting a Rule Mailbox/Calendar Access for Proxy Users Understanding Proxy Access Granting Proxy Rights as a Mailbox Owner Protecting Private Items as a Mailbox Owner Becoming a Proxy User in Another User s Mailbox GroupWise 2012 Windows Client User Guide

9 11 Caching and Remote Modes Using Caching Mode Understanding Caching Features Setting Up Your Caching Mailbox Changing to Caching Mode Setting Caching Properties Working in Caching Mode Changing the Download Interval Time for Your Caching Mailbox Synchronizing Your Caching Mailbox with Your Online Mailbox Opening a Different Version of a Document in Your Caching Mailbox Viewing Pending Requests Displaying Connection Status Changing the Download Interval Time for Your Caching Mailbox Using Remote Mode Preparing to Use Remote Mode Setting a Remote Password Understanding Remote Connection Types Understanding Remote Features Sending Remote Requests Processing Remote Requests Sending and Retrieving Items in Remote Mode Allowing Offline Send/Receive POP3 and IMAP4 Accounts Understanding POP3 and IMAP4 Accounts Understanding POP3 Accounts Understanding IMAP4 Accounts Adding POP3 and IMAP4 Accounts to GroupWise Adding a POP3 or IMAP4 Account Importing POP3 and IMAP Configuring POP3 and IMAP4 Accounts Using POP3 and IMAP4 Accounts Using POP3 and IMAP4 Accounts in Online Mode Using POP3 and IMAP4 Accounts in Remote and Caching Modes Changing the Length of Time for POP3 and IMAP4 Server Timeouts Using SSL to Connect to a POP3 or IMAP4 Server Downloading Items from POP3 and IMAP4 Accounts Sending POP3 and IMAP4 Mail from GroupWise Deleting an Item from a POP3 or IMAP4 Account POP3 Features Storing Your Items on a POP3 Mail Server Deleting Items from a POP3 Mail Server IMAP4 Features Subscribing and Unsubscribing to IMAP4 Folders Alphabetizing the Folders in an IMAP4 Account Downloading Only the Header (Subject) for IMAP4 Accounts Downloading Voice Mail Attachments through an IMAP4 Account Deleting Items from an IMAP4 Mail Server Newsgroups Setting Up Newsgroups Adding a News Account Subscribing or Unsubscribing to a Newsgroup Working With Newsgroup Messages Reading Newsgroup Messages Posting a New Discussion to a Newsgroup Contents 9

10 Replying to a Message in a Newsgroup Marking Messages According to Your Interests Adding a Signature to All Newsgroup Items You Send Changing the Display Name for Newsgroup Postings Deleting a Newsgroup Message Working With Newsgroups Collapsing or Expanding All Threads in a Newsgroup Performing a Search on a Newsgroup Server Specifying Download Settings for Individual Newsgroups Updating the Local Newsgroup Folder Deleting a News Account RSS Feeds Subscribing to RSS Feeds Firefox Internet Explorer GroupWise Reading RSS Feeds Refreshing an RSS Feed Deleting an Individual RSS Entry Deleting a Subscribed RSS Feed Document Management Managing Your Documents in GroupWise Storing Documents in Libraries Understanding Document References Specifying Document Properties Creating Documents Selecting a Template Making Any Document a Template Creating a Reference to a Document Organizing Your Documents Find Results Folders Specifying When Document References Are Added to the Documents Folder Changing the Maximum Number of References in the Documents Folder Importing Documents into a GroupWise Library Specifying Files to Import Choosing an Import Method Using Quick Import to Import Documents Using Custom Import to Import Documents Sharing Documents Specifying Users Who Can Share the Document Specifying Default Sharing Rights for Documents Specifying Users Rights to the Document Giving a User Rights for All Document Versions Giving a User Rights to a Specific Document Version Giving Users Rights to Modify the Sharing Settings for a Document Preventing Other Users from Accessing a Document Viewing the History of a Document Viewing the Activity Log for Deleted Documents Viewing the Activity of a Document Viewing Who Has a Document Open or Checked Out Checking Out Documents Checking Out a Document Checking Out Multiple Documents Viewing All the Documents You Have Checked Out GroupWise 2012 Windows Client User Guide

11 Updating a Checked-Out Document without Checking It In Opening Documents Opening a Document Opening Multiple Versions of a Document Checking In Documents Checking In a Document and Leaving a Copy in the Check-Out Location Checking In an Unchanged Document Checking In a Document and Deleting It from the Check-Out Location Checking In a Document and Making It a New Version Deleting Documents Deleting Documents According to Document Type Deleting Groups of Documents Deleting a Document Reference from Your Mailbox Deleting a Specific Version of a Document Deleting All Versions of a Document Copying Documents Copying Groups of Documents Copying a Document Copying a Document to Another Library Saving Documents Saving Items as Documents Saving Changes to a Document s Contents Storing Multiple Versions of a Document Understanding Document Version Categories Creating a New Version of a Document Viewing Version Information for a Document Specifying the Official Version of a Document Managing Groups of Documents Preparing for a Mass Operation Selecting Documents for the Mass Operation Acting as the Librarian Copying a Group of Documents Changing the Properties of a Group of Documents Changing Sharing for a Group of Documents Deleting a Group of Documents Moving a Group of Documents Viewing Documents When Your Network or GroupWise Is Unavailable Enabling Document Echoing Deleting Unneeded Documents from Your Remote Library Integrating GroupWise with Your Applications Integrating Applications During Setup Integrating Applications After Setup Turning Off Integrations Turning On Integrations Using Non-Integrated Applications Returning Documents to the Library Using Reset Document Status Using Reset Document Status in Remote/Caching Mode Using the Unreturned Documents Dialog Box Replacing a Document with a Backup File Maintaining GroupWise Managing Non-Standard Login Requirements Logging In to Your Mailbox from Another User s Workstation Logging In to Your Mailbox from a Shared Workstation Managing Mailbox Passwords Getting Help When You Have Forgotten Your Password Contents 11

12 Using LDAP Authentication instead of GroupWise Passwords Adding, Changing, and Removing Your Password Bypassing Your GroupWise or LDAP Password Using Mailbox Passwords in Caching Mode Using Mailbox Passwords in Remote Mode Using Mailbox Passwords with Proxies Archiving Understanding Your Archive Specifying Where Archives Are Stored Moving an Item to the Archive Archiving Items Automatically Viewing Archived Items Unarchiving Items Moving Your Archive from One Location to Another Combining Archived Items from Multiple Archives Using Mailbox Storage Size Information Viewing Your Mailbox Size Information Deleting by Using Mailbox Storage Size Information Archiving by Using Mailbox Storage Size Information Using Remote Library Disk Space Management Backing Up Backing Up Your Mailbox Restoring Items from Backup Repairing Your Mailbox Understanding Mailbox Maintenance Deciding Whether Your Mailbox Needs Repair Installing GroupWise Check Analyzing and Fixing Databases Rebuilding the Mailbox Structure Managing Trash Displaying Items in Your Trash Undeleting an Item in Your Trash Saving an Item From Your Trash Emptying the Trash GroupWise Support Information Text Messages, Phone Calls, and Instant Messaging Sending SMS Text Messages Specifying a User s Cellular Service Provider Sending an SMS Text Message Directly to a Mobile Phone Sending an SMS Text Message with Skype Making Phone Calls Using Instant Messaging A What s New in the GroupWise 2012 Windows Client 401 A.1 Appointment Enhancements A.1.1 Recurrence Enhancements A.1.2 Delegation Enhancements A.1.3 Place Resource Enhancements A.1.4 Notification of Appointment Conflicts When Scheduling A.2 Edit Enhancements for Appointments, Tasks, and Reminder Notes A.3 Duplication Enhancements for Appointments, Tasks, and Reminder Notes A.4 Multi-User Calendar Enhancements A.5 Birthday and Anniversary Year A.6 Indexing and Search Enhancements A.7 Reply or Forward with Edited Attachments GroupWise 2012 Windows Client User Guide

13 A.8 Share a Folder Tree A.9 Updated Spellers in the Windows Client A.10 Save As Dialog Box Enhancements A.11 SMS Text Messaging A.12 Skype Integrations A.13 Vibe Integration Enhancements A.14 Windows 7 Taskbar and Start Menu Integration A.15 Relevance Enhancements A.15.1 Name Completion by Relevance A.15.2 Categories by Relevance A.15.3 Folders by Relevance A.16 Additional View for Sent Item Properties A.17 Calendar Publishing Enhancements B GroupWise Frequently Asked Questions 407 C Startup Options 409 C.1 GroupWise Startup Options C.2 Using a GroupWise Startup Option C.3 GroupWise Language Codes D Shortcut Keys 413 E Accessibility for People with Disabilities 417 E.1 Configuring JAWS for GroupWise F Documentation Updates 419 F.1 September 20, 2012 (GroupWise 2012 Support Pack 1) Contents 13

14 14 GroupWise 2012 Windows Client User Guide

15 About This Guide This Novell GroupWise 2012 Windows Client User Guide explains how to use the GroupWise Windows client. The guide is divided into the following sections: Chapter 1, Getting Started, on page 17 Chapter 2, Getting Organized, on page 35 Chapter 3, , on page 71 Chapter 4, Calendar, on page 131 Chapter 5, Tasks and the Tasklist, on page 175 Chapter 6, Contacts and Address Books, on page 187 Chapter 7, Finding Items, on page 233 Chapter 8, Notify, on page 251 Chapter 9, Rules, on page 259 Chapter 10, Mailbox/Calendar Access for Proxy Users, on page 267 Chapter 11, Caching and Remote Modes, on page 271 Chapter 12, POP3 and IMAP4 Accounts, on page 295 Chapter 13, Newsgroups, on page 305 Chapter 14, RSS Feeds, on page 311 Chapter 15, Document Management, on page 315 Chapter 16, Maintaining GroupWise, on page 379 Chapter 17, Text Messages, Phone Calls, and Instant Messaging, on page 397 Appendix A, What s New in the GroupWise 2012 Windows Client, on page 401 Appendix B, GroupWise Frequently Asked Questions, on page 407 Appendix C, Startup Options, on page 409 Appendix D, Shortcut Keys, on page 413 Appendix E, Accessibility for People with Disabilities, on page 417 Appendix F, Documentation Updates, on page 419 Audience This guide is intended for GroupWise users. Feedback We want to hear your comments and suggestions about this manual and the other documentation included with this product. Please use the User Comments feature at the bottom of each page of the online documentation. About This Guide 15

16 Additional Documentation For additional GroupWise documentation, see the following guides at the Novell GroupWise 2012 Documentation Web site ( GroupWise Windows Client User Guide GroupWise WebAccess User Guide GroupWise WebAccess Mobile User Guide GroupWise Mac/Linux User Guide GroupWise User Quick Starts 16 GroupWise 2012 Windows Client User Guide

17 1 1Getting Started GroupWise is a robust, dependable messaging and collaboration system that connects you to your universal mailbox anytime and anywhere. This section gives you an overview of the GroupWise Windows client to help you start using GroupWise quickly and easily. Section 1.1, Installing the GroupWise Windows Client, on page 17 Section 1.2, Starting GroupWise, on page 17 Section 1.3, Assigning a Password to Your Mailbox, on page 18 Section 1.4, Getting to Know the GroupWise Interface, on page 18 Section 1.5, Exploring the Folder List, on page 21 Section 1.6, Displaying the QuickViewer for Folder Items, on page 25 Section 1.7, Using the Windows 7 Taskbar and Start Menu to Perform Key Tasks, on page 27 Section 1.8, Using Panels in the Home Folder, on page 27 Section 1.9, Understanding GroupWise Item Types, on page 28 Section 1.10, Identifying Icons Appearing Next to Items, on page 29 Section 1.11, Learning More, on page Installing the GroupWise Windows Client To begin using GroupWise, you or your GroupWise administrator must install GroupWise on your computer. Your GroupWise administrator might prompt you to install GroupWise by using ZENworks. 1 If you are not automatically prompted to install GroupWise, contact your GroupWise administrator to find out the location of the GroupWise client Setup program, setup.exe. 2 Make sure you are logged in as yourself on your computer. 3 Click Start > Run, browse to the file location, select setup.exe, then click OK. 4 Follow the instructions in the Setup Wizard. 5 Continue with Starting GroupWise. 1.2 Starting GroupWise When you start GroupWise, you might be prompted to type information such as your password, the TCP/IP address of your post office agent, and so forth. This Startup dialog box changes, depending on the information GroupWise needs to be able to open your Mailbox, and the GroupWise mode that you log in to. Your GroupWise administrator might restrict the GroupWise modes you can log in to. Getting Started 17

18 On your own workstation: 1 Start GroupWise by double-clicking on your desktop to display the GroupWise Main Window. If you have not specified a password for your Mailbox and GroupWise needs no additional information, you bypass the Startup dialog box and GroupWise opens. To force the GroupWise Startup dialog box to display, right-click the GroupWise icon on the desktop, click Properties, then click the Shortcut tab. In the Target field, after the GroupWise executable, type a space, type then click OK. For information about other startup options, see Appendix C, Startup Options, on page If you are prompted for a password, type the password in the Password field. If you are having trouble accessing your account and your GroupWise system includes GroupWise WebAccess, you can use the Can t log in? link on the WebAccess Login page for more information about how to get your password reset in your organization. 3 Click the mode of GroupWise you are logging in to and type additional information as necessary, such as the path to the post office, the TCP/IP address and port of the post office agent, and the path to your Caching or Remote mailbox. If you do not know the required information, contact your GroupWise administrator. 4 Click OK. For instructions to start GroupWise under specialized circumstances, see Section 16.1, Managing Non-Standard Login Requirements, on page Assigning a Password to Your Mailbox You can assign a password to your Mailbox. GroupWise passwords are case sensitive (for example, Wednesday is not the same as WEDNESDAY). If you forget your password, you cannot access any of your items. You must contact your GroupWise administrator to reset it. If your GroupWise administrator has turned on LDAP authentication, your LDAP password is used to access your Mailbox instead of a GroupWise password, and you cannot add a password through this method. 1 In the Main Window, click Tools > Options. 2 Double-click Security, then click the Password tab. 3 In the New password field, type the password. 4 In the Confirm new password field, type the password, click OK, then click Close. For more information about using passwords, or for information on how to change your mailbox passwords, see Section 16.2, Managing Mailbox Passwords, on page Getting to Know the GroupWise Interface Section 1.4.1, Understanding the Main GroupWise Window, on page 19 Section 1.4.2, Understanding the Main Menu, on page 19 Section 1.4.3, Understanding the Nav Bar, on page 20 Section 1.4.4, Understanding the Main Toolbar, on page 20 Section 1.4.5, Understanding Item Lists, on page GroupWise 2012 Windows Client User Guide

19 1.4.1 Understanding the Main GroupWise Window Your main work area in GroupWise is called the Main Window. From the Main Window of GroupWise, you can read your messages, schedule appointments, view your Calendar, manage contacts, change the mode of GroupWise you re running in, open folders, open documents, and much more. For an interactive tutorial about the Home View, click Help > Training and Tutorials. Figure 1-1 The Main Window You can open more than one Main Window by clicking Window, then clicking New Main Window. You can open as many Main Windows as your computer s memory allows. This is useful if you proxy for another user. You can look at your own Main Window and the Main Window belonging to the person you are proxying for. For more information about accessing other users mailboxes, see Chapter 10, Mailbox/Calendar Access for Proxy Users, on page Understanding the Main Menu The Main Menu provides access to all GroupWise client features that can be used in the Main Window. The most frequently used GroupWise features are conveniently available on drop-down menus, toolbars, and so on. Getting Started 19

20 Turning the Main Menu On and Off 1 Click Tools > Options. 2 Double-click Environment, then click the Appearance tab. 3 Select or deselect Display Main Menu. With the Main Menu turned off, you can still access all its functionality by clicking the drop-down arrow on the left end of the Nav Bar. When you have the Nav Bar displayed: 1 Click the drop-down arrow on the left end of the Nav Bar, then click Display Main Menu or Hide Main Menu. GroupWise requires that the Main Menu, the Nav Bar, or both be displayed at all times Understanding the Nav Bar The Nav Bar is located at the top of the GroupWise window. It is designed for quick access to the folders you use the most. By default the Nav Bar contains the Home, Mailbox, Calendar, Sent Items, and Contacts folders. However, the Nav Bar is customizable, so you can add the folders you use the most. Turning the Nav Bar On and Off 1 Click Tools > Options. 2 Double-click Environment, then click the Appearance tab. 3 Select or deselect Display Nav Bar. GroupWise requires that the Main Menu, the Nav Bar, or both be displayed at all times. Customizing the Nav Bar 1 Right-click the Nav Bar, then click Customize Nav Bar. 2 Select the folders you want to display on the Nav Bar. 3 Select a color scheme for the Nav Bar. 4 Click OK Understanding the Main Toolbar The Main toolbar provides single-click access to the most common GroupWise features, such as sending a message or appointment, performing a search, and so on. 20 GroupWise 2012 Windows Client User Guide

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