UMP-AUTOMATIC SPORT FACILITIES MANAGEMENT SYSTEM (UMPASFMS) TAN HOOI FONG UNIVERSITI MALAYSIA PAHANG

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1 UMP-AUTOMATIC SPORT FACILITIES MANAGEMENT SYSTEM (UMPASFMS) TAN HOOI FONG UNIVERSITI MALAYSIA PAHANG

2 iv ABSTRACT UMP-Automatic Sports Facilities Management System (UMPASFMS) was proposed to help UMP Sports Complex manage its facilities and ease the process of borrowing the sports facilities. This system will update the list of facilities available in the database every time booking process is completed. It also provides a preview of booking status to its user. In addition, it helps admin to manage the facilities information efficiently. Admin can search for particular facilities and easily view its information, as well as keep track of the available facilities. UMPASFMS was developed using Microsoft Visual Studio 2010 as the web development tool, Microsoft SQL Server R2 Express Edition as the database software, Internet Information System (IIS) as the web server, ASP.Net as presentation layer, and C# language as the web scripting language. UMPASFMS follows the Rapid Application Development (RAD) methodology in order to keep the schedule of this system more systematic and finish by the appointed time.

3 v ABSTRAK UMP-Automatic Sports Facilities Management System (UMPASFMS) adalah dicadangkan untuk menolong Kompleks Sukan UMP menguruskan kemudahankemudahan dan memudahkan proses peminjaman kemudahan sukan tersebut. Sistem ini akan memperbaharui senarai kemudahan - kemudahan yang sedia ada di dalam pangkalan data setiap kali proses penempahan dibuat. Ia juga menyediakan kemudahan kepada pengguna untuk melihat kembali status penempahan mereka. Tambahan pula, ia juga membantu pentadbir untuk menguruskan maklumat-maklumat kemudahan dengan lebih berkesan. Pentadbir boleh mencari dan melihat maklumat kemudahan yang dikehendaki dengan lebih mudah dan memastikan kemudahan - kemudahan sedia ada. UMPASFMS akan dibangunkan mengunakan Microsoft Visual Studio 2010 sebagai medium pembangunan laman sesawang, Microsoft SQL Server R2 Express Edition sebagai perisian pangkalan data, Internet Information System (IIS) sebagai pelayan laman sesawang, ASP.Net sebagai lapisan persembahan dan bahasa C# sebagai bahasa skrip laman sesawang. UMPASFMS juga mengikuit Rapid Application Development (RAD) methodology supaya dapat memastikan masa untuk sistem ini lebih teratur dan siap pada waktu yang ditetapkan.

4 vi TABLE OF CONTENT CHAPTER TITLE PAGE ABSTRACT ABSTRAK TABLE OF CONTENTS LIST OF TABLES LIST OF FIGURES LIST OF APPENDICES LIST OF ACRONYMS iv v vi x xii xiv xv 1 INTRODUCTION Project Background Problem Statements Current System Flow of Current System Solution Objectives Scope Thesis Organization 11

5 vii 2 LITERATURE REVIEW Introduction Existing System Review ICanBook.com.sg Court Reservation System Sugden Sport Centre Comparisons between ICanBook.com.sg, 22 Court Reservation System and Sudgen Sport Centre website 2.3 Methodology / Algorithms / Technology Rapid Application Development (RAD) V-Model Rational Unified Process (RUP) Tools of Development Programming language Database Tool Programming tool Comparison and Discussion Methodology / Technology / Algorithm Programming Language Database Tool Programming Tool 44 3 METHODOLOGY Introduction Rapid Application Development (RAD) Reason Using RAD RAD for UMPASFMS 52

6 viii Requirement Planning Phase Design Phase Construction Phase Cutover Phase Chapter Summary 67 4 IMPLEMENTATION Introduction Development of Interface The Main Interface Design User Module Admin Module Database Development SQL Statement and C# Command Development Connection String of SQL Server 84 Database Insert the Data/Information Update the Data In the Database View or Retrieve the Data in the Database Delete Data Login Session Database Design Conclusion 97 5 RESULT, DISCUSSION AND CONCLUSION Result Analysis Software Engineering Documentation 100

7 ix System Interface System Validation Testing Result User Acceptance Test Client Acceptance Test Project Limitation Development Constraints System Constraints Suggestion and Project Enhancement Conclusion 108 REFERENCES 110 APPENDICES 116

8 x LIST OF TABLES TABLES NO TITLE PAGE 2.1 Comparisons between ICanBook.com.sg, Court 22 Reservation System and Sudgen Sport Centre website 2.2 Comparison between ASP.net, PHP and Java Comparison between MySQL 5.0, Oracle 11g Express 43 Edition and Microsoft Sql Server Comparison between Visual Studio 2010, Eclipse and 44 Adobe Dreamweaver 2.5 Similarities and Differences between Black-Box 46 Testing, White-box Testing and Experience-based Testing 3.1 Hardware Software Data Dictionary for Admin Data Dictionary for User Data Dictionary for Facilities Data Dictionary for Facilities Booking Data Dictionary for Activities 64

9 xi 3.8 Data Dictionary for Broken Facilities Data Dictionary for Announcement Data Dictionary for Admin Data Dictionary for User Data Dictionary for Facilities Data Dictionary for Facilities Booking Data Dictionary for Activities Data Dictionary for Broken Facilities Data Dictionary for Announcement Data Dictionary for Participate Documentations Names and Descriptions User Acceptance Test Result Client Acceptance Test Result 104

10 xii LIST OF FIGURES FIGURE NO TITLE PAGE 1.1 Flow of Current System (User Booking Equipment) Flow of Current System (User returning the equipment 7 after used) 1.3 Flow of Current System (User Booking Facilities) Flow of Current System (Admin booking approval and 9 search booking) 2.1 View of homepage in ICanBook.com.sg View of homepage in ICanBook.com.sg View of main page for Court Reservation System View of the timetable for Racquetball Court in Court 19 Reservation System 2.5 View of home page for Sugden Sport Centre website View of booking and timetables page for Sudgen Sport 20 Centre 2.7 Timetable for the Classes and Area used in the Sudgen 21 Sport Centre Website 2.8 PHP is a great language for web development and 31 provides countless number of tools and libraries 2.9 Query Scale-Out using Read-only Databases Resource Allocation Process 37

11 xiii 3.1 Rapid Application Development Methodology Use Case Diagram for UMPASFMS Sequence Diagram for UMPASFMS Logical Sequence Diagram for UMPASFMS Component in Construction Phase for UMPASFMS Development tools in Construction Phase for 66 UMPASFMS 3.7 Component in Cutover Phase for UMPASFMS Main Interface of UMPASFMS Booking Facilities Interface View Status Interface Facilities Reserved Schedule Interface View Activities / Event Interface Manage Facilities Interface Approve Status Interface Facilities Reserved Schedule Interface Backup and Recover Database Interface Export and Import Data Interface Check In or Check Out Schedule Interface Manage Announcements Interface Manage Activities Interface Broken Facilities Status Interface 83

12 xiv LIST OF APPENDICES APPENDIX NO TITLE A B C D E F G H I J K Interview document Client Report Sport Facilities Issuance Record Sport Facilities Booking Form Sport Facilities List Software Development Plan (SDP) Software Requirement Specification (SRS) Software Design Document (SDD) Software Testing Plan (STP) Software Test Description (STD) Software Test Report (STR)

13 xv LIST OF ACRONYMS ADO AJAX ANSI API ASP CE CLR CPU CSCI CSS DDR FTP GNU GUI HTML ID IDE IIS IP JSP LINQ Active X Data Objects Asynchronous JavaScript and XML American National Standard Institute Application Program Interface Active Server Page Compact Edition Common Language Runtime Central Processing Unit Computer Software Configuration Item Cascading Style Sheet Double Data Rate File Transfer Protocol GNU s Not Unix Graphical User Interface HyperText Markup Language Identity Integrated Development Environment Internet Information Services Internet Protocol Java Server Page Language Integrated Query

14 xvi OTI ORDBMS PHP RAD RDBMS RMC RUP SDD SDL SDP SMP SQL SRS STD STP STR UML UMP UMPASFMS VB XML Object Technology International Object-Oriented Database Management System Hypertext Preprocessor Rapid Application Development Relational Database Management System Rational Method Composer Rational Unified Process Software Design Document Software Development Laboratories Software Development Plan Symmetric Multi Processing Structured Query Language Software Requirement Specification Software Test Description Software Testing Plan Software Test Report Unified Modeling Language University Malaysia Pahang UMP-Automatic Sport Facilities Management System Visual Basic Extensible Markup Language

15 1 CHAPTER 1 INTRODUCTION This chapter briefly describe on the UMP-Automatic Sport Facilities Management System (UMPASFMS). It comprise five sections. The first section will be described on the background of the project. Meanwhile, the second section identified the problem statement related to this project. The third section is the objectives to achieve the project. The fourth section will be covered the scopes for the project and the final section is the thesis organization. 1.1 Project Background Facilities are very central to meaningful sports participation whether in school sports or competitive status. Without sport facilities, sports are unable to performed well [1]. Nowadays, sports have become an essential activities in daily life because by having sports, everyone can have a healthier life style. In terms of sports, there are variety type of sports activities regarding indoor or outdoor sports. It also have many different type of equipments. Assuming sport complex as a hub and the user as athletics, the hub should provide different sports that could be sharable resources and

16 2 exchange the sport facilities. Athletes may have a chance to learn and join various sports where they can easily find the sport activities according to their most suitable disciplines [2]. There are variety equipment when handling the sport equipment management. According to the web master online dictionary, sport equipment includes any object used for sport of exercise [3]. There are many type of equipments such as rackets, basketball, netball and many more. This online system is chosen because it able to make the booking process of sport facilities more faster and easier. This online system will keeps all records for courts and equipments. Most of the time, an equipment management will have to face a lot of problem when managing the equipment. This is because too many equipments in the inventory and to make searching of the equipment become very difficult. Equipment Management like a system that used for storing items can make inventory easy. Strauf (1989, January) recommends grouping like item together [4]. Furthermore, equipment management is moving into an emerging phase of equipment management where the approaches and practices in managing equipment are no longer centered on the maintenance functional setup. Instead, equipment management is achieved by consolidating functional tasks as a process with clear and focused ownership [5]. Therefore, by having this well-established management system, all records of equipments can be manage automatically and systematically. UMP-Automatic Sport Facilities Management System UMPASFMS is developed to help the admin to manage their sport facilities and the sport equipments can book by users easily through this system. Thus, this system is user friendly and sistematically.

17 3 1.2 Problem Statements Below are some explanation about current system that currently use to manage the equipment in the Sport Complex : Current System Sport Facilities and Equipments booking in Sport Complex do not have a proper system to do the booking. In the existing system, there just have the facilities booking but not for the equipments booking. For the user, if they want to book the equipment, they have to go to the sport complex to do the booking because it just have manually booking. For the admin, he or she can approve or reject the booking by using system but if the admin want to increase or decrease the number of equipments, they have to do it manually and key in the details one by one equipments. For the current system that run in Sport Complex, only consists of normal functions, which is delete, booking, view and update only. For the sport facilities management, does not have feature which can search for the facilities list and staff only can search manually. This make the process time consuming. For the booking which done by user regardless staff or student, does not provide cancel booking once the booking have been make.

18 Flow of Current System User Booking Equipment In the Figure 1.1 show when the user want to make booking on a equipment in the particular day, they have to go to the operation counter in the sport complex and ask the availabity of the equipment. At the same day, if the equipment still available, user can fill in the personal details and time when they borrow in the log book. After that, user have to leave the ID card at the operation counter. Then, staffs at the counter will take the equipment for the user to use. If the equipments is not available, then user may book others equipment to do their sport User Returning Equipment The flow chat in Figure 1.2 is about the returning of the equipment after used by the user. User have to book the equipment and return the equipment at the same day. Before user return back the equipment, he or she have to check whether the equipment is in the good condition or not. If the equipment is in the good condition, user may sign a signature in the log book to prove that the user have return the equipment on time. Then, user may take back the ID card at the operation counter. After the user take back the ID card, staffs will keep the equipment at the store room.

19 User Booking Facilities In the Figure 1.3, the flow chart show how the user book the facilities through the system. User need to log in before book the facilities. After log in, there are a page that full with the rules, the user need to agree with the rules or else it cannot continue to proceed. The rules is compulsory to agree. The facilities list will be shown after agrees with the rules. Then, user may choose the facilities that they want to use and book. The booking have to use 3 days to process after user submit the booking, this is because admin need time to approve the status of the facilities. Fianlly, user log out from the system Admin Booking Approval and Search for the Booking Refer to Figure 1.4, admin need to log in into the system before see the booking list. Admin can view user booking and start to decide whether want to apporve or reject the booking. If approved the booking, admin will send a message to the user to let them know the status of the booking. If the booking is rejected, admin will send a message to the user with the rejected reasons. For searching, admin can key in a valid date which is the date that already past and the name list of the booking with the facilities will be shown. If it is an unvalid date, it will display an empty list. Admin will log out after done all the activities.

20 6 Start Check the availability of the equipment No Book others equipment Yes Fill in the user s details in log book Leave the ID card at the operation counter Equipment given End Figure 1.1: Flow of Current System (User Booking Equipment)

21 7 Start The equipment in good condition? No Report to staff Yes Sign the signature in log book Take the ID card at the counter Equipment keep in the store room End Figure 1.2: Flow of Current System (User returning the equipment after used)

22 8 Start Log in Agree with the rules? No Yes Facilities list Fill in the user s details and purpose of booking Submit booking Log Out End Figure 1.3: Flow of Current System (User Booking Facilities)

23 9 Start Log in Facilities View user booking Name List Search booking Send message to user with reject reasons No Approve success? Choose a valid date No Yes Yes Send message to user Show the booking and user details Log Out End Figure 1.4: Flow of Current System (Admin booking approval and search booking)

24 Solution By using UMPASFMS, user can book the equipments and facilities easily where user just need log in to the system and book the equipment and facilities that they want to use and wait for the approval by the admin. On the other hand, admin can approve or reject the booking, store the equipment and facilities data, and making report for the broken equipments. UMPASFMS is a system that using RAD as the methodology. Besides that, it is also have the documentation part to support the system. In the validation of the system, there are include the testing method. 1.3 Objectives In order to develop UMP-Automatic Sport Facilities Management System, the overall objectives of this system are: i. To implement Software Engineering documentation for web-based application system. ii. To develop a web based application prototype for UMP-Automatic Sport Facilities Management System. iii. To validate UMP-Automatic Sport Facilities Management System by using testing method.

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