Long-term archiving and preservation planning

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1 Long-term archiving and preservation planning Workflow in digital preservation Hilde van Wijngaarden Head, Digital Preservation Department National Library of the Netherlands The Challenge: Long-term Preservation Frankfurt, April 21, 2007

2 Overview 1) Digital resource management 2) Permanent access 3) Implementing operations and research

3 Digital resource management

4 The long-term archiving process Acquisition & Ingest Selection, obtaining Description Bibliographical, technical, preservation metadata Characterisation Storage Refreshment of carriers, object management, data management Access Search and retrieval, portal functionalities Future access: alternative representations

5 Characterisation Preservation begins at creation Requirements for durable objects & guidelines for creators Examples: PDF guidelines File format assessments Preservation scanning recommendations File format identification and validation Some tools available, more needed Active developments and international collaboration Registration of charactarisation information Formats and collections

6 Five basic aspects of a digital object: Content Structure Behaviour Context Appearance

7 Permanent access

8 Preservation Action What to do when obsolescence threatens? How can alternative representations be prepared? How to be prepared for a problem that isn t there yet? Adapt the object: migration Tools available, but lack of QA Limited experiences in a preservation context Adapt the environment: emulation Emulators available for old (gaming) devices Emulation for preservation in experimental phase In the meantime: virtualisation

9 Preservation Planning Know what you have (characterisation) Know what you can do (preservation action) Add other criteria: Costs, organisational policy, etc. Make a plan Decision support

10 CONSUMER Migration Migration on access Virtualisation/ Emulation Characterisation Preservation Planning Representation Data Management PRODUCER SIP Ingest AIP Archival Storage Access AIP DIP CONSUMER Normalisation Administration

11 Implementing operations and research

12 Digital preservation in libraries and archives (1) Long-term storage systems in development Records management Institutional repositories e-deposit Webarchives Organisational models for projects IT/Projects department handling the entire project/programme Project with participants from different departments Most organisations still in project phase

13 Digital preservation in libraries and archives (2) Organisational models for operational preservation systems: Separate digital library department Linked into traditional library organisation Example at the Koninklijke Bibliotheek (KB) System in place and operational Two departments: operational and research Shift from projects to structural activity Funding problems Continuous R&D required Dynamic environment

14 International collaboration Strong international digital preservation community Standards development for digital resource management (OAIS, PREMIS) Certification for trusted digital repositories European projects: CASPAR, DPE, Planets Planets: Development of preservation planning module and tools that can be implemented in the digital preservation workflow

15 Thank you for your attention

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