RadioShack Deck Update Icon (Inventory Control Item)

Transcription

1 RadioShack Deck Update Icon (Inventory Control Item) Each day RadioShack transmits a file to all stores that contains the latest updates to the RadioShack stock file and RadioShack Third Party stock file. These updates contain cost and price changes, add new items, set promotional pricing, and contain other changes. When new updates have been received you will see an icon on the Things to do screen to inform you that updates have arrived and need to be processed. Click on the icon to go to the Deck Update window. You can also go to the Deck Update window by clicking on Inventory Control on the Outlook bar and clicking the Process Stock File Update button. Things to Do shows the Stock Files icon when you have new updates to process. Deck Update Window Setup/Process Tab After clicking on the Stock Files icon the Deck Update window will open. At the upper-left a grid will display the stock files that are available to process.

2 The Deck Update screen with stock file updates ready to be processed. Load update File Information for Processing (button) Start the process of updating your files by clicking this button to view the information contained in the update files located in the grid above the button. Edit Default Retail Pricing Options (button) This button allows you to set the Add/Update and Disco/Deleted retail pricing options. If passwords have been enabled you will need to enter one to change the pricing options. Add/Update Default Retail Options These three update options control how retail price changes are handled for new and active items. If the new retail is below average cost, set the retail to average cost if an average cost exists. Don t allow any changes to suggested retail, if retail exists. Allow updates to set suggested retail below average cost.

3 Disco/Deleted Default Retail Options These three update options control how retail price changes are handled for discontinued and deleted items. If the new retail is below average cost, set the retail to average cost if an average cost exists. Don t allow any changes to suggested retail, if retail exists. Allow updates to set suggested retail below average cost. *NOTE: The RadioShack Third Party vendor (RSTP) cost and retail options are set by its individual Department settings. See the Add/Edit a Department section of this manual for details. *NOTE: These options only work if there is a quantity of the SKU in stock and there is an average cost in the system for the SKU. Average costs are calculated by receiving a SKU into stock either through an order shipment (Bill of Lading) or a retail refund from a customer. Both situations will cause an on-hand quantity and average cost calculation to be made. The Deck Update screen after loading the file update information for processing Changes At A Glance Grid After loading the file update information the Changes At A Glance grid shows only new items, and items that have proposed changes to cost and/or retail. Many times this grid will be all you

4 need to see to review the proposed changes to your data. To view all details on items to be updated you ll need to click on the tabs near the top of the screen. Reviewing the Retail Price Changes On the Changes At A Glance grid you can quickly review any items that you have in stock that have proposed retail price changes and decide if you want to approve those changes. If you see a retail price change here that you don t want to apply, double-click on the row you want to change. You will be taken to the row on the tab that contains that sku. To edit the proposed new retail price, click on the New Retail column and type in the retail price you want to set. To ignore the proposed new retail price, click on the Allow New Retail column to change the checkbox to No. Add/Update Details Tab The Add/Update Details tab shows items that are being added, and items that have proposed changes to their details. Here you can see the full details of the item; for example how many you have in stock and the item s sales and purchase history. The columns show your information and the proposed changes to your information:

5 SKU = The item with proposed changes. Description = The new description of the item. If blank no change is proposed to this item s description. Dept. = The department that the item belongs to. Current Cost = Your current cost on the item. New Cost = The proposed new cost on the item. Allow New Cost = This will always be Yes unless you have set the item s Department option to Don t allow changes to cost. See the section of this manual titled Add/Edit a Department for more details. Average Cost = Your average cost on the item. This will be blank if you have never purchased the item. Current Retail = Your current retail price on the item. This will be blank for new items. New Retail = The proposed new retail price on the item. Allow New Retail = If this is checked the update will change the Current Retail to New Retail when the update is applied. If unchecked the Current Retail will be retained. o This box will be unchecked by default if you have set the Add/Update Default Retail Options to Don t allow any changes to suggested retail, if retail exists. o This box will also be unchecked by default if you have set the items Department option to Don t allow changes to retail. See the section of this manual titled Add/Edit a Department for more details. Other fields are displayed to the right of the ones defined above. You can customize your view using Report Setup on the window s menu at the top of the screen. Discontinued Details Tab The Discontinued Details tab shows items that are being discontinued by the updates. The columns are the same as in the Add/Update Details tab.

6 Note that the Allow New Retail column s Yes/No default settings is controlled by the Disco/Deleted Default Retail Options selection on the Setup/Process tab. Other fields are displayed to the right of the ones defined above. You can customize your view using Report Setup on the window s menu at the top of the screen. Reminder: To edit the proposed new retail price, click on the New Retail column and type in the retail price you want to set. To ignore the proposed new retail price, click on the Allow New Retail column to change the checkbox to No. Deleted Details Tab The Deleted Details tab shows items that are being set to Deleted status by the update. Note that these items will not actually be removed from your system. This is because they may still be in stock. Deleted and discontinued items can be removed from your main part file using the Inventory Maintenance (Secure Delete) section of the software.

7 Note that the Allow New Retail column s Yes/No default settings is controlled by the Disco/Deleted Default Retail Options selection on the Setup/Process tab. Other fields are displayed to the right of the ones defined above. You can customize your view using Report Setup on the window s menu at the top of the screen. Reminder: To edit the proposed new retail price, click on the New Retail column and type in the retail price you want to set. To ignore the proposed new retail price, click on the Allow New Retail column to change the checkbox to No. Promotion Details Tab The Promotion Details tab shows items that are being set to have promotional retail prices by the update. No information on this tab can be edited.

8 The columns show the promotional information that will be added to your system: Promotion SKU = The item that is being set on promotion. Description = The current description of the item. Begin Event FC Date = The date the Event Franchise Cost starts. End Event FC Date = The date the Event Franchise Cost ends. Event FC = The Franchise Cost of the item between the Begin FC and End FC dates. Event SR = The Sale Retail price of the item between the Begin SR and End SR dates. Begin Event SR Date = The date the Event Sale Retail price starts. End Event SR Date = The date the Event Sale Retail price ends. Process Deck Update Information (button) After you review the changes and are ready to apply the updated information, click the Process Deck Update Information button. A pop-up window will appear to ask you to confirm that this is what you want to do. Click Yes to continue and apply the changes, or No to cancel.

9 Note that you will not be able to finalize any invoice transactions during the update process. After the database update is complete the Process Deck Update Information button will not be available, but another button will appear. This button will open a window to allow you to print new price tags for items that have had their retail prices changed by the update. Do Fact Tag Printing (button) This button is only available after processing deck updates. Click on this button to open the Fact Tag Printing screen. Deck Update Menu Exit Click Exi to return to the control panel. If updates have been loaded for processing a warning will be displayed. Click Yes to return to the Deck Update window to process the updates. Click No to return to the Control Panel without processing the updates. Exiting will not delete the updates; they will still exist to process later. Report Setup Clicking Report Setup displays a window in which you can choose exactly what information you want to display, print, or export. Use the mouse to check or uncheck each column header name. Your selections are saved when you click Apply & Exit. Clicking Reset ( Repair ) This Report will check all selections automatically. Click Cancel if you wish to exit this window without saving your changes.

10 The Report Setup window is not available from the Setup/Process tab. The items selectable in Report Setup will change depending on what tab is displayed. Print/Preview Clicking Print/Preview will display a window that will allow you to see what the printed report will look like. You can make changes to the way the report will be printed and print out the report from here. See the Print Preview section of this manual for details on how to customize your reports using the Grid Printing & Preview screen. Export Report The information displayed on the grid can be exported for use with other software. Clicking this menu choice will display the Save window. Here you can specify a file name to save your report under. The default is "Report". Type over the description to change it. You can also specify where you want to save the data. The Export Report window is not available from the Setup/Process tab.

11 Use the Drives and Folders selectors to make your file save location selection. Click Save to save your file. The data is saved as a text file in a tab delimited format. Hide History / Show History This menu choice will cause the sku history grid at the bottom of the detail tabs windows to be displayed or hidden. Hiding the history grid will allow more sku detail lines to be displayed on the screen. The Hide History/Show History menu selection is not available from the Setup/Process tab. Department Clicking on this menu choice will display the Department window. This window will allow the default retail and cost options to be set for each department. Use this window to control how RadioShack Third Party stock file updates affect your pricing. See the Department Add/Edit section of this manual for more details.

12 Fact Tag Printing Fact Tags for any item can be printed from this screen. The tags are identical in size and layout to the RadioShack supplied Fact Tags. If this screen is entered from the Deck Update screen, the upper grid displays the items that had retail price changes in the updates that were just processed. Items which will have Fact Tags printed are indicated by a red check mark in the Print Tag column. In order to be automatically checked for printing several conditions must be met: The item must be in stock. The Qty. On Hand column must contain a positive number. Items with zero or negative on hand quantities will not be checked to print but they can be selected manually by clicking on the gray check box in the Print Tag column. The item must be in the Fact Tag database. This is a file that contains the description and bullet points that will be printed on a Fact Tag. Items that are not in the database will not have a check box in the Print Tag column, and cannot be selected until the Fact Tag database has been updated with description and bullet information. Entering Fact Tag Information To print a Fact Tag for an item on the upper grid that is not in the Fact Tag database, first double-click the row that contains the item.

13 Below the upper grid the red indicator will display that a NEW Fact Tag Database SKU is being created. The item s simple invoice description will be displayed below the indicator. To complete the item s information so a Fact Tag can be printed, type in the description as you would like it to appear in the Fact Tag Description field. Next, complete the bullet points. These are usually the major features or benefits of the item. To enter information for an item that is not on the upper grid, type the part number in the SKU field. The item must already exist in your part file to create a Fact Tag. Complete the Fact Tag Description and Bullet Points fields to finish the data entry. Editing Fact Tag Information If an item already exists in the Fact Tag database, double-clicking on the row on the upper grid will allow you to edit the information. Information for RadioShack items that were added to the Fact Tag database from Tag Wizard data cannot be edited. See the Options menu section below for more information on this process.

14 Below the upper grid the green indicator will display that a RadioShack Fact Tag Database SKU is loaded. This information cannot be edited. Below the Bullet Points grid are three control buttons. o o o When the information is complete, click the Save Tag Data For Sheet Printing button. To abandon your changes and return to the upper grid click the New/Clear Data Fields button. Note that the item you were editing will not appear on the upper grid when you click this button. To print a single Fact Tag from the information on the item you are editing click the Print Single Tag button. Printing Fact Tags When you all information has been entered and you have checked the Print Tag checkbox for all items that need Fact Tags, click the Print Fact Tag Sheets button. The Fact Tags will be printed to the Mail/Reports printer that is identified in Terminal Setup. It is recommended you use plain business card stock to print your Fact Tags. Some examples of this are: RoyalBrites 28992, and Avery 5371.

15 Fact Tag Printing Menu Exit Click Exi to return to the control panel. Note: If this screen was entered from the Deck Update screen, once you exit the list of items that had retail price changes will be lost. Options Load New RadioShack Tag Data File This option will load new Fact Tag data from a data file. Tag Wizard data is available for download from the Franchise web site and is updated on a monthly basis. To obtain the latest data go to franchise.radioshack.com The file should be downloaded and saved to the C:\RSPOSICS\RSFILES folder prior to using this option. Note: this process will update the information already in the Fact Tag database. Information manually entered on RadioShack skus will be overwritten if the sku exists in the Tag Wizard data file. Stock Add/Edit This menu option will bring up the Stock Add/Edit window. If an item is displayed in the SKU field below the grid, the item will be displayed automatically on the Stock Add/Edit screen. Grid Sorting Method To sort by any column on the grids on Deck Update or Fact Tag Printing, click the column header of the column to be sorted by. A small arrow will indicate the column being sorted and the sort order. Grid Sort Indicator In the above example the up-arrow in the sku column indicates that the report is sorted by sku, in descending order.