AVERY DESIGNPro 5.5 Address Labels - Friendship Cards Database

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1 AVERY DESIGNPro 5.5 Address Labels - Friendship Cards Database PC.htm?N=0&refchannel=c042fd03ab30a110VgnVCM aRCRD Avery DesignPro 5.5 is a free program. LET S GET STARTED: Download Program Create a desktop shortcut CLICK ON DESIGNPRO ICON LOCATED ON THE DESKTOP. 1. Home Page has step-by-step, pre-designed, design from scratch, and Open existing project. To cancel welcome screen, click cancel, lower right side. 2. Click on Design from Scratch. 3. Enter item number, (8160 address labels) (5371 Friendship Cards) 4. click OK 5. Template opened 6. Click on Insert 7. Click on Clip Art! (The design is easier when entered first! 8. Click on Text to add personnel information Let s, experience the Curved text effect first! We will change the Font, the size, and add Color. Always click bold to darken the print color. Right click in text or art work to see additional choices. Look under edit, view, insert, format. Remember the Edit is where you can undo any changes you have made and want to start over. Click Print Preview! Check the number (30 or 10) or click 1 sheet in the printer set up. When you are satisfied with your results, you can print! 9. Let s Print!!! Enjoy your finished project! The Friendship cards are created using 1-9 steps You will add your information with 3 or 4 text boxes, depending on the amount of information inserted! 1. Name 2. Address Phone numbers. 5. You could add a photo instead of the clip art! When you print, you will be printing 10 per page. 1

2 Recap: To create Shortcut Click - START, Click - PROGRAMS Find - Avery Dennison Right click, click Send to, click Desktop shortcut - Click short cut on Desktop Program opens Click Design From Scratch for new template. (Click Open Existing Project for saved projects.) Enter product number (located on item purchased) Make sure Template info is correct, Click OK - Template opened, START Your Design: Click INSERT. (Always start with the Clip Art or Image from File ) Double click on Image or OK, to place on the Template. Move it around, Adjust the size. (Remember: 4 small arrows, you move it, 1 solid arrow, re-size it) Circular Text. Changes can only be made when working with-in the Text Window. Only one line is possible! Highlight to change fonts or size or color!. For Friendship Cards, use a box for each item for ease of arrangement. You will have 4-5 boxes opened with information. (Name, address, address, and phone information.) Do the changes, (Font, Font Size, Color) then, place in desired area? Use (B) BOLD, large Fonts, Darker Colors for clarity. You can only make changes when items are highlighted! For labels or cards, clip Art or Image from File, put in first. Always use (B) BOLD, Large Fonts, Darker Color for clarity! Under File, check Print Preview. Change the setting on the printer for desired amount to be printed. Print out project on plain paper first before the finished project on card stock. More tips: File Welcome screen, new, open, close Save, Change Template, Print Preview, Print Edit UNDO, redo, Cut, Copy, Paste, clear, Select all (UNDO, will help delete or REDO will replace.) View Tool Bars, Rule, Status Bar, Unprintable area, Display Insert - Text, Circular Text, Bar Codes, Serial Number, Date & Time, Image from File, ClipArt Gallery. Drawing Center, Order Format Size to Template, Back Ground, Effects Gallery, Crop, Grid and Guides Rotate, And The Right click for options: Cut, Copy, Paste, Crop, Rotate, Order, Effect Gallery, Crop, and Replace Image. To save work, click FILE, Click Save, when window opens up; click NEW, name Avery Projects. Avery Projects must be seen up in the top of window, name the project of the window, click save. Close all programs, click on Start, Click on Documents, look for Avery Projects, click on it to open and inside should be your saved project! 2

3 The Database Toolbar. Create New Database Open (Restore Connection) Insert Field Edit Records Sort Filter Database Go To First Record Previous Record Next Record Last Record Create a new database. How? Open an existing dbase III or ODBC database. Insert a database field in a text box or a circular text object. How? Edit database records. How? Sort data records by a database field. How? Select records based on specified criteria. How? Display the first record. Display the previous record. Display the next record. Display the last record. Name Project 3

4 1. Open a project and click the Master tab to select it. You can insert database fields on the Master tab only. 2. Select Database > Create New. The Create New Database wizard appears. 3. Click 1. Set Database Name. The Save dbase Database As dialog box appears. 4. Select or create the folder where you want to save the file. 5. Type a name for the database, and then click Save. 6. Continue with the next procedure to create fields. Create Fields To create fields 1. Click 2. Enter Field Names and Parameters. 2. The Field Parameters dialog box appears. 3. Type the name of the field you want to add (FirstName, LastName, Address, and so forth) for Field Name, up to 10 characters in length. You must create at least one field to generate a database. 4. Type or select the length of the field for Field Length, up to 255 characters. If you insert a date field, the field length is automatically set to Select the field data type you want for Field Data Type as Text, Number, Decimal, or Date. If you select Decimal, enter the number of Decimal Places. 6. Click Add. The new field is added to the list. 7. Continue creating field names. 8. Click Close when finished. 9. The Create Database Fields dialog box lists all the newly created fields. Click OK and continue with the next procedure to add data. 4

5 Enter. Data Generates the database file and opens the Edit Record dialog box. The database is linked with the project and can be edited. After you click Close in the Edit Database dialog box, the Insert Field dialog box appears. Cancel Close the dialog box without creating a new database. Print projects with database fields The Shrink to Fit feature helps you avoid printing projects with line breaks when text is too long for the text box or product panel. This option is turned on by default when DesignPro is installed. Adjust the Shrink to Fit settings for the current project in the Print Database Options dialog box. Select Tools > Options > Print to change the default settings for Shrink to Fit. How? Test print on a plain sheet of paper first. If you are printing multiple pages, begin by printing a single sheet. To check positioning, place the printed test sheet in front of the Avery product and hold them up to a light. Adjust your design as needed. 5

6 To prepare your project for printing 1. Open a project and create a new database, or open a dbase III or ODBC database. 2. Insert fields on the Master tab. You can insert database fields on the Master tab only. 3. Create your design on the Master tab. 4. To select and print specific records, use the Filter command. 5. To print records in a specific order, use the Sort command. 6. To display the field contents on the Master tab, select Database > Display Records. To print projects with database fields 1. Prepare your project as indicated above. 2. Select File > Print. The Print dialog box appears. 3. Select your Printer from the drop-down list. 4. To check or change the printer settings, click Properties, change the settings, and then click OK. 5. For Selection, select Master to print the Master tab design. 6. For Number of Copies, How many of each? is selected by default. Enter the number of Copies to print. For example, if you enter 2, two copies of each label or product panel will print. 7. Click Print Preview to view the project before printing. The Print Preview dialog box appears. o o o Click Close to return to the Design screen to adjust your design. Click Setup to return to the Print dialog box to change the print settings or select additional print options as discussed below. Click Print to print your project. To set additional print options 1. Prepare your project and enter the settings as indicated above. 2. Return to the Print dialog box. 3. Click Database. The Print Database Options dialog box appears. 4. To Print All Records, select this option. 5. To print a range of records, clear the Print All Records option, and type a Start and End record number. 6. To print only the records you have tagged, select the Print Tagged Records Only option. 7. To ignore any blank spaces following an empty database field, select the Suppress Spaces option. 8. To ignore any lines containing blank database fields, select the Suppress Blank Lines option. 9. Change the Shrink to Fit settings as you want. 10. Click Print Preview to view the project before printing. The Print Preview dialog box appears. o Click Close to return to the Design screen to adjust your design. o Click Setup to return to the Print dialog box to change the print settings or to change the Shrink to Fit options as discussed below. o Click Print to print your project. Highlight in Print Preview Highlight text boxes with color coding in Print Preview if line breaks occur because text is too long. 6

7 Minimum Font Size Select the minimum font size when Shrink to Fit is applied. Shrink to Fit will not reduce text below this size. Verify Shrink to Fit Display a message before printing when Shrink to Fit is unsuccessful. When this message is received, you can adjust your design or reduce the Minimum Font Size. Print Preview Display the Print Preview of your project according to the print settings. To change the Shrink to Fit settings 1. Prepare your project and enter the settings as indicated above. 2. Return to the Print dialog box. 3. Click Database. The Print Database Options dialog box appears. 4. Select or clear the Shrink to Fit option to turn this feature on or off. 5. Database fields whose contents have to be displayed with line breaks because of their length, are displayed with different colored borders in the Print Preview when Highlight in Print Preview is selected. Select or clear the feature as you want. 6. If Shrink to Fit is selected, enter a Minimum Font Size 7. To display a message before printing alerting you that Shrink to Fit was not successful, select the Verify Shrink to Fit option. When this message is received, you can adjust your design or reduce the Minimum Font Size. 8. Click Print Preview to view the project before printing. The Print Preview dialog box appears. o Click Close to return to the Design screen to adjust your design. o Click Setup to return to the Print dialog box to change the print settings. o Click Print to print your project. To print database fields with product tab designs 1. Open a project and create a new database or open a dbase III or ODBC database. 2. Insert fields on the Master tab. You can insert database fields on the Master tab only. 3. Add and design product tabs as you want. 4. Select File > Print. The Print dialog box appears. 5. Check the Printer settings. 6. To print all designed product tabs, select All. 7. To print the currently selected tab and design only, select Current. 8. To print a range of product tabs, select Range and type the tab range. 9. For Number of Copies, How many of each? is selected by default. Enter the number of Copies to print for each tab (label/product panel). 10. Click Database and Options to change additional printer settings as described above. 11. Click Print Preview to view the project before printing. The Print Preview dialog box appears. o Click Close to return to the Design screen to adjust your design. o Click Setup to return to the Print dialog box to change the print settings. o Click Print to print your project. 7

8 Shrink to Fit - The Shrink to Fit feature helps you avoid printing projects with line breaks when text is too long for the text box or product panel. This option is turned on by default when DesignPro is installed. Colored borders indicate database fields are displayed with line breaks. If a paragraph contains at least one database field, that causes an automatic line break, Shrink to Fit reduces the entire contents of the text box, until a line break is no longer required. The layout that is printed or displayed in the Print Preview may differ from the design in some cases. This occurs because each text box is checked for line breaks and adjusted individually. Adjust the Shrink to Fit settings for the current project in the Print Database Options dialog box. Select Tools > Options > Print to change the default settings for Shrink Highlight Shrink to Fit in Print Preview Database fields whose contents have to be displayed with line breaks because of their length, are displayed with different colored borders in the Print Preview dialog box, depending on the context. Adjust the Shrink to Fit settings in the Print Database Options dialog box. The following variations apply: Border Blue Green Red Description Shrink to Fit is not turned on. The text in the database field is too long and line breaks are occurring. Adjust your design or turn the Shrink to Fit feature on. Shrink to Fit is turned on and successfully reduced the text to fit. No line breaks are occurring. Line breaks could not be suppressed because the minimum font size would have been exceeded. Adjust your design or reduce the Minimum Font Size for Shrink to Fit. Jenny Spliethof 8

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