PowerPoint XP. 1. Opening PowerPoint and Creating a new document: A. Opening PowerPoint: Double click the PowerPoint icon

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1 1 PowerPoint XP 1. Opening PowerPoint and Creating a new document: A. Opening PowerPoint: Double click the PowerPoint icon OR >Start >Programs >Microsoft PowerPoint B. Starting a new document in PowerPoint: PowerPoint opens to a new presentation and you can start making slides immediately.

2 2 C. Opening other presentations, the AutoContent Wizard or design templates: OR >File >New -the new presentation task pane will open at the right Use these arrows to move between different task pane Design templates allow you to choose preset color and design schemes for your slides. Scroll down to select the template you want. You can change color and animation schemes here You can choose from resent presentations here Click here to open a new blank Click here to apply or preview the template Click here to use the AutoContent wizard ( letter D below) Click here to browse to a presentation you have already made Click here to browse to other websites Click here to choose other Design Templates ( letter E below)

3 3 D. Using the AutoContent Wizard: The AutoContent Wizard allows you to preformat your pages for certain types of presentations. When you uses the AutoContent Wizard it will take you through a number of screens that ask you to choose the characteristics of your presentation. -Select the AutoContent wizard on the new presentation pane. Stages of setting up the presentation -Hit Next Choose the type of presentation here Choose the specific type of presentation you want here -Hit Next Choose the type output you want for the presentation -Hit Next

4 4 Choose the title and footers you want for the presentation -Hit Next Hit Finish -Below you can see the present slides and format for the presentation we chose -Now you could start to add content to each slide

5 5 E. Design Templates: If you choose the Design Templates option you will see the following screen. -Select the General templates on the new presentation pane. Click here to open a blank presentation Click the Presentations tab to choose from a number of pre-designed presentations Click here to open the AutoContent Wizard This tab allows you to choose from a number of preset design templates styles You will see a preview of the presentation you select here Presentations Tab: This tab allows you to choose from a number of pre-designed presentations for different purposes. These templates set both pages for the presentation and the style of the pages Design Templates Tabs: Design Templates set the background, title and text colors -Choose a presentation by clicking on it and then hitting OK

6 6 2. Working with tool bars: Program and document name Menu Bar Tabs for Outline or Slides view Task pane >View >Task Pane Formatting toolbar Task panes Rulers >View >Ruler Drawing toolbar Picture toolbar Status bar: Shows the slide number Slide show = Allows you to view the slide show you have created Slide sorter view = show all your slides on one page Normal view = Shows the slide titles at the left and one slide enlarged at the right

7 7 3. Side views: Slide show = Allows you to view the slide show you have created Slide sorter view = show all your slides on one page Normal view = Shows the slide titles or slides at the left and one slide enlarged at the right Normal view Outline tab Normal view Slides tab Slide show Slide sorter view Standard tool bar Click here (Expand All) to see all the text on a slide in Normal view Outline tab Click here to just see the text on slides in Slide Sorter view Zoom in or out here

8 8 4. The Menu bar: This tool bar has menus that pop down when you click on it A. Menus may open as a submenu: To see the full menu click here Note, the shortcut control key functions are shown next to the commands.

9 9 5. Other tool bars: A. Standard Toolbar: Click here to add or remove buttons -Customize: This allows you to add additional buttons not on the toolbar -Items with a check next to them will show on the tool bar. You can click on items to add or remove them from your toolbar. Note, you can drag any tool bar item to another location or off a toolbar by using: Alt+Left click /hold on the mouse Remove items from the toolbar by dragging them on to the page

10 B. Formatting toolbar: 10

11 11 C. Drawing toolbar: D. Picture toolbar:

12 12 6A. Adding or removing toolbars: >View >Toolbars -Select the toolbars you want by clicking on them Note, you can also Right mouse click on any toolbar and this menu will pop up and you can add and remove toolbars B. Moving toolbars: -Double left click here on the blue title bar to move the toolbar to its default location -You can left click/hold and drag the toolbar where you want it (If the tool bar is on the page click anywhere on the blue title bar, if it is with the other tool bars click on the bar where the arrow indicates) 7. Formatting slides in a blank presentation: A. The slide parts: Add icons Slide Title Placeholder Text box Placeholder Click on the specific icon within the square to add a specific item

13 13 B. Changing to different preset slide layouts: >Format >Slide Layout OR Formatting Toolbar -The Slide Layout task pane will appear at the left -Scroll down to choose the slide format you want -Click on the slide layout you want to change to Title slide Blank slide Bullets Object Chart Media clip Table Organizational Chart

14 14 C. Moving and resizing objects on a single slide: -Left click on the place holder to select it (A slash line will appear around the box) -Moving a place holder: -Move the cursor over the place holder and a 4 way arrow will appear -Left click/hold and drag the placeholder where you want it -Resizing a place holder: -Move the cursor over one of the corners of the place holder and a double ended arrow will appear -Left click/hold and drag on the corner to make the box smaller or larger D. Changing the location, size and color of place holders: I. Setting the location of place holders: -Select a place holder on a slide by left clicking on it (A dotted boarder will appear around the box) >Format >AutoShape or Placeholder or Textbox (Note, the type of object your are working with controls which command you will see) >Choose the Position tab Choose the distance from the corner you want the item Hit OK

15 15 II. Changing the size of a place holder: -Select a place holder on a slide by left clicking on it (A dotted boarder will appear around the box) >Format > Placeholder or AutoShape or Textbox (Note, the type of object your are working with controls which command you will see) >Choose the Size tab Choose the size of place holder box and characteristics you want Hit OK Set the text box margins here III. Formatting text placement within a text box: -Select a text box on a slide by left clicking on it (A dotted boarder will appear around the box) >Format > Placeholder or Textbox (Note, the type of object your are working with controls which command you will see) >Choose the Text Box tab Set the location of the text with in the textbox here (i.e., top, middle, bottom) Hit OK

16 16 IV. Formatting place holder fill color and box lines: -Select a text box on a slide by left clicking on it (A dotted boarder will appear around the box) >Format > AutoShape or Placeholder or Textbox (Note, the type of object your are working with controls which command you will see) >Choose the Color and Lines tab Choose the box fill color here Choose the line color for the box here Hit OK -Select the place holder---- Drawing Toolbar OR Fill color Line color Line width E. Removing place holders: -Left click on the place holder (A double hatched line will appear around the place holder) -Hit Delete

17 17 7A. Changing the format of all preset slide layouts by changing the Slide Master: The slide master controls the preset size and location of title boxes, content boxes (i.e., object boxes) and footers. It also controls the preset bullet style, size of text, colors of text, color and boarder of object boxes and the color of the background. Note, that this will change the areas >View and styles of all of your preset slide >Master layouts in your presentation >Slide Master -Edit the slide master -Click on any other view to exit the Slide Master Change title style, font sizes and colors here Change font and bullet styles for different levels of bullets here Note, the slide master sets back to its default setting when you exit PowerPoint, but any setting used in a PowerPoint presentation are saved with the presentation Moving objects small amounts: Ctrl+ arrow keys Change the style or move the location of footers, page numbers and the date here Note, you can left click and drag boxes to new locations or reduce there size in the same way you would resize a place holder on a individual slide (see 7C above) for individual sides ***Note, that you can also add pictures, Autoshapes, action buttons and animations to your slide master. Note you can save a format you have made as a Design Template >File >Save As -Choose the name you want for the design template -Under Save as Type: Change it to Design Template --- Your template will be stored with the other Design Templates under the the design template icon

18 18 B. Using the slide title master: The title master only sets format for the title slide. The title master allows you to make a title slide master that it is different from your slide master that controls preset formats on all your other slides. The title master is used only for title slides. -To use the title master you must do the following: 1. First make a slide master >View >Master >Slide Master 2. The Slide Master tool bar will appear with the toolbars at the top of the screen. Click on the New Title Master icon -The title master is changed in a similar way to the slide master 3. Insert a Title Slide Note, that the title master format will be used wherever a title slide format is put in a presentation. The format of all other slides will be controlled by the format of the slide master.

19 19 8. Formatting colors of slide backgrounds and text: A. Slide color schemes: Slide color schemes set the colors for the background, titles, text and hyperlinks Click here to change to the Slide Design task pane Select Color Schemes here Click here to apply the color scheme to all slides or just the current slide Click on the color scheme you want here I. Making custom color schemes: -Click on the color scheme you want to modify -Click on Edit Color Schemes -Select the item you want to change by clicking on it (a box will appear around the item) -Hit Change Color -Select the color you want and hit OK -Apply the color scheme after you have modified it Click here to add the color scheme to your standard schemes Hit Apply to apply your new color scheme to the current slide or slide master

20 20 B. Formatting background color for slides: >Format >Background -Click the down arrow to get color choices -Choose a color choice here OR -Choose more colors for more color choices -Fill Effect gives you choices of background patterns or pictures -Once done hit Apply to apply the background to the current slide OR Apply to All to apply the background to all slides

21 21 C. Design Templates: Design templates set the color of backgrounds, titles, text, bullet styles and add graphics to pages. They allow you to quickly format all the pages for a presentation. Click here to change to the Slide Design task pane Select Design Templates here Choose a Design Template here and click on it to apply it Click here to browse to other design templates 9. Formatting text: A. Most formatting of text is done just like in word: Increase font size Decrease font size Increase line spacing Decrease line spacing B. Line spacing: >Format >Line Spacing -Choose the line spacing you want -Hit OK

22 22 C. Changing the text direction in a text box: -Select a text box on a slide by left clicking on it (A dotted boarder will appear around the box) >Format > Textbox or Placeholder (Note, the type of object your are working with controls which command you will see) >Choose the Text Box tab Set the location of the text with in the textbox here (i.e., top, middle, bottom) Check here to rotate the text by 90 Hit OK Method #2: - Using the formatting tool bar Change text direction here

23 23 D. Changing the Font type on all the text in a text box: -Select the text box >Format >Replace Fonts -Choose the new font you want -Hit Replace OR Formatting toolbar -Select the text box -Click here and select the font you want 10. Inserting Headers and footers, and slide numbers: Note, to put page numbers on all pages at once you must put them in a footer >View >Headers and footers -Choose the slide tab for footers on the slides Check here to have the date and time in the footer Check here to have slide number in the footer Text put in this box is at the far left at the bottom Check here to see the centered footer text Text in this box is in the center at the bottom -Select Apply to All to put the footer on all slides

24 Adding text boxes, WordArt and pictures to a slide: Drawing Toolbar (Note, this tool bar is used just like it is in word) Text boxes: WordArt: ClipArt Picture: >Insert >Textbox Diagram or Organizational chart Note, that WordArt and pictures can be put anywhere on a slide in or outside place >Insert holders >Picture >Clip Art or File 12. Inserting Tables: Double click on the table place holder on a slide OR Click here OR Click on the specific icon within the square to add a specific item > Insert >Table -Choose the table size you want then hit OK Move the cursor to highlight the size table you want then hit Enter Click here to open the Tables and Boarders Tool bar Sets table direction: left to right or right to left Note, tables are set up and modified just like they are in Word

25 Inserting charts: Double click on the Chart place holder on a slide OR Click here Click on the specific icon within the square to add a specific item OR > Insert >Chart Put in your data for the chart here Right click After you change the data Left click on the chart to update it Changing chart characteristics: Right click on the part of the chart you want to change Note, to change the chart type: -Right click on the chart and select chart type -Click on the chart type you want from the column at the left and then click on the subtype you want at the right Most table formatting is found on these tabs This allows you to change chart colors and data labels

26 26 Formatting other parts of a chart: Changing chart characteristics: Right click on the part of the chart you want to change Note, charts are formatted similar to how they are in Excel. 14. Bringing in charts and spreadsheets from Excel: A. You can copy and past charts or spread sheets from Excel into a PowerPoint presentation

27 27 B. You can paste a spread sheet or chart as a link to a Excel spread sheet so that when the spreadsheet is changed the charts and spread sheets in your PowerPoint presentation automatically changes. -Copy your spread sheet or chart in Excel -Paste it into your PowerPoint in the following way: >Paste Special >Paste as link 15. Inserting organizational charts: Organizational charts are charts that show how the parts of an organization are related to one another. Dean of Arts and Sciences Assiatant Dean of Art Assistant Dean of Science and Mathematics Art Department Depatment Chair Science Department Chair Mathematics Art Facutly Faculty of Science Faculty of Mathematics A. Inserting a Organizational chart: -Double click on the Organizational Chart place holder on a slide OR > Insert >Picture > Organizational Chart

28 28 B. Box types in an organizational chart: Type name here Type title here C. Modifying Organizational Charts- Organizational Chart toolbar: -Select the cells or lines you want to modify and then click on menu item you want to change for those cells Select a box in your chart and hit on the type of box you want to insert here Use these buttons to reformat the whole diagram or a selected box Use these buttons to select different parts of the diagram to modify them. Right click on any part of the chart and choose Format AutoShape to change its format Choose a different format for the chart here and hit Apply

29 Inserting movies, sound clips or recording sounds: >Insert >Movies and Sounds Click on the specific icon within the square to add a specific item Note, when you insert sounds you will get asked if the sound to play automatically (Yes) or play when you click on it (No) -Click here to start recording -Click the blue square when you are done recording 17. Adding new slides, copying slides and moving slides: A. Adding a new slide to a presentation: -Go to the slide that you want to add a slide after >Insert >New Slide OR -Use the Slide layout pane to change the layout for your new slide

30 30 B. Inserting Duplicate slides (i.e., slides that are a copy of the last slide): >Insert >Duplicate Slide Note, you can also copy and paste the contents of one slide to another. C. Moving slides: I. Normal view: -Left click/hold on the slide icon at the left and drag it to the new location you want. II. Slide Sorter view: 18. Saving PowerPoint presentations: A. Saving under a new name: >File >Save As Choose the location to save the file here -Left click/hold on the slide and drag it to the new location you want Name the file here Choose the file type here B. Saving a PowerPoint as a web page: Change the type to Web Page here Or >File >Save As Web Page

31 31 C. Pack and Go saving a file: Pack and go lets you save a to disk so that you can run it on a machine that lacks the PowerPoint program. >File >Pack and Go 19. Viewing your slide show: -This will open the Pack and Go Wizard. Follow the directions on each page of the wizard to save your PowerPoint as a Pack and go presentation. Note, be sure to Download the viewer if you want to run the PowerPoint on a computer that lacks PowerPoint. A. Viewing your slide show: >Slide Show >View Show Use the Slide Navigator or By Title to go to a particular slide OR View buttons -Go to next slide: Enter or Right mouse click (Select Next) -Go Back one slide: Backspace or Right mouse click (Select Previous) -To see slide notes during presentation: Right mouse click -Select Speaker Notes -To draw on the slides during presentation: Right mouse click -Select Pointer Options -Select Pen -End the slide show: Right mouse click -Select: End Show

32 -Other slide show viewing functions: Right mouse click -Select: Help - to see this menu 32

33 33 B. Annotating a slides while you are giving a slide show: This allows you to draw on slides while you are giving a presentation. Right mouse click >Pointer Options -Select: Pen Note, you can also change the pen color -Left click/hold and drag to draw on the slides *Remove drawing on a slide = Shift + E Note, items drawn on the slides are lost when you switch to another slide C. Setting up slide shows to run continually: >Slide Show >Set Up Show Right click on the text for each option here and then left click on What s This? to read about these options -Note, that you can have a presentation loop continuously, until you hit Esc Choose the slides you want the presentation here Choose the slide advancement here Choose the screen resolution here

34 Printing slides and handouts: A. Printing slides: >File >Print Choose slides here Choose the color of slides here -Hit OK B. Printing handouts: >File >Print Choose Handouts here -Hit OK -Choose the number of slides you want per page on handouts here C. Adding headers and footers to handouts: >View >Headers and Footer -Choose the Notes and Handouts tab Type in the header here Type in the footer here Hit Apply to All when done

35 Slide notes: Slide notes are often used by a presenter to help them remember what they are going to talk about on a given slide. They are not seen in the presentation. A. Opening the notes page: >View >Notes Page Slide Click on the text box here to type notes in B. Moving between slides to add notes: Page Down -- Moves you one slide down Page Up --- Moves you one slide up C. Exiting View Notes mode: -Click on any other view on the slide views menu

36 36 D. Printing slide notes: >File >Print Select Notes pages Hit OK E. Viewing your slide notes during a presentation: -Right click on the slide during the presentation >Speaker notes -Hit Close when done 22. Inserting hyperlinks:.-select the text or picture you want to hyperlink >Insert >Hyperlink (Crtl+K) OR Text to display with link -Choose one of following Link to web page or file Link to a place in the document Link to new document you will create later Link to a address

37 37 -You can choose a recently used: -Pages in the current folder -Recent pages browsed on the web -Links to recently used files Note, Select the file or Web page you want so it shows up here -Then hit OK bookmark

38 Adding preset animation to slides: A. Using preset animations to animate text or charts: This animates all the items on the slide in the same way. -Select the slide you want to animate >Slide show >Animation Schemes -The Slide Design pane should appear at the right of the screen -Click on the animation you want for the slide, if AutoPreview is checked at the bottom of the pane you will see how the animation will look after you click on it. Select Animation Schemes here if it is not Select here to have no animation on the slide Scroll down to see more animations Click here to apply the animation to all of your slides

39 39 B. Setting timings for preset animations and slide transitions: Select the slide you want to set transitions on >Slide show >Slide transition -the slide transition task pain should appear Choose the slide transition you want here. Choose the Speed of transition and the Sound for transition here Note, your timing for slide transitions will also control the time between elements on a slide if you chose a single animation scheme for the slide Choose On Mouse Click to click to add things to slides and for slide transitions Select Automatically After to set the specific time in seconds between the appearance of items on a slide. Set the timing below. Click here to have the transition applied to all slides. -Note, if you do not apply the slide transition timing to all slides you will have to open each slide and set its timing. Note, items in bulleted lists will be added one at a time based on the timing you chose or click of the mouse if you choose On Mouse Click

40 Custom animation: Custom animation allows you to control how each item on a slide is added to the slide. A. Adding custom animation to slides: Select the slide you want to add custom animations to >Slide show >Custom Animation -the slide transition task pain should appear at the right -Choose the item on the slide you want to animate by clicking on it -Go through the steps I - V to set up your animations See the chosen effect here I. Choose an effect II. Choose how or when the effect will occur III. Choose the speed of the effect here IV. Choose the characteristics of the effect here. The characteristics will vary with the effect chosen. V. Modify the chosen effects here.

41 41 -Details on steps I-V of custom animation: I. Select an item on a slide and add an effect. Note that you can add more than one effect to an item. Effect on items Entrance to the slide Adds a Emphasis affect to an item on a slide Effect on items Exit from the slide Sets a specified Motion Path to a given point on a slide This buttons let you open or edit the spreadsheet associated with a chart

42 42 Motion paths can be moved, rotated or have their start and end points moved by left click/hold. Motion paths allow you to have items move from one point on a slide to another point by a specific path you designate Rotate Move whole motion path Move start point or end point

43 43 II. Choose how or when the effect will occur. The effect will occur when the mouse is clicked The effect will occur at the same time as the animated effect before The effect will occur at set time after the pervious effect (The time is set in step V below) III. Choose the speed of the effect. IV. Choose the characteristics of the effect. (These depend on the effect chosen) Examples

44 44 V. Modifying the chosen effect. Click here Add sounds to an animation here Choose how words appear here letter by letter or by word Choose a different start time here You set the time after the previous item appeared that an item appears here. You also can set the speed of effects here Triggers allow you to set how items on a slide will appear in a series of mouse clicks This allows you to choose if parts of a graph or bulleted text items will appear one by one or all at once. It also lets you set the order in which they appear. Bulleted items

45 45 B. Change the order that items are added to slides: These numbers indicate the order in which things will appear on the slide 1. Select an item here 2. Move its order of appearance up or down on the list here Time the title will appear Time C. Removing custom animations: Hit Remove 1. Select the animation here

46 46 D. Adding slide transitions and timing: Slide transitions change the way you go from one slide to the next. >Slide show >Slide Transition Choose the slide transition you want here. Choose the Speed of transition and the Sound for transition here Choose On Mouse Click to click to go to the next slide by clicking the mouse Select Automatically After to set a specific timing in seconds. Set the timing below. Click here to have the transition applied to all slides. -Note, if you do not apply the slide transition timing to all slides you will have to open each slide and set its timing unless you chose mouse click above.

47 Rehearse timings: Rehearse Timings: This lets you set the timings of animations for your whole slide show. A clock runs in the corner of the slide letting you see how different items are timed. You can use the enter key on the tool bar to control when items enter. You can save your timings for the show when you exit the show. >Slide Show >Rehearse Timings -Hit the enter key to add the next item to the slide Note, the enter key will only control when items enter a slide if you chose to have items an slides appear automatically rather than by mouse click 26. Recording Narration: Recording narration allows you to add narration to slides and set the timing of slides and items on slides at the same time. The timing of the mouse clicks you use with your narration will be saved with the narration so that you final slide show will play with automatic timing even if you initially set items up to appear on mouse clicks. >Slide Show >Record Narration -Hit OK -When you hit OK your slide show will start and you can narrate the slides and using the left mouse button to control when things enter the slides. -When you finish the slide show it will ask you if you want to save your recorded narration.

48 Using Action Buttons: Action buttons are hyperlink to pages of your presentation, movie clips or sounds. >Slide show >Action Buttons -Choose the action button you want Home Help Information Custom button Previous slide First slide Last slide Next slide Last slide viewed Document Sound Movie Choose if you want the effect when you Mouse Click or Mouse Over the button by choosing the tab here -When you choose a button a small + will appear on the slide -Move the + where you want the button -Left click/hold - drag to make the button the size you want -Regardless of the button you choose the screen below will open Choose what you want to link to or run here Hit OK when done

49 49 A. Changing what a action button links to: -Left click on the button to select it >Slide show >Action Settings -This will open the Action Settings dialog box (Above) B. Changing the colors of action buttons: -Double left click on the button and the format auto shape dialog box will open allowing you to change colors Choose the button color here 28. Hiding slides: Hiding slides makes it so that PowerPoint will skip over these slides when you advance to the next slide. This is often useful when you want to create more complex linkage between slides for example to make various links from answers to a question depending on the answer a person selects. >Slide show >Hide slide (note hidden slides will have a slash through their number) Note in the example at the left, slides 2 and 3 have been hidden and can only be reached by hyperlinks. When you are on slide 1 and hit enter you will go to slide 4.

50 Creating on online broadcasts: Online broadcasts allow you to record a lecture that goes with a PowerPoint presentation and play both back over the web. You will need video equipment to record your lecture and when you play back the online broadcast your PowerPoint slides will run with your lecture video running in a small window on your PowerPoint slides. >Slide show >Online Broadcast >Record and Save a Broadcast

51 51 Index to Using PowerPoint Topic Page 1. Opening a new document: 1 A. Opening PowerPoint 1 B. Starting a new document in PowerPoint: 1 C. Opening other presentations, the AutoContent Wizard or design 2 templates: D. Using the AutoContent Wizard: 3 E. Design Templates: 5 2. Working with tool bars: 6 3. Side views: 7 4. The Menu bar: 8 A. Most menus open as a submenu: 8 5. Other tool bars: 9 A. Standard Toolbar: 9 B. Formatting toolbar: 10 C. Drawing toolbar: 11 D. Picture toolbar: 11 6A. Adding or removing toolbars: 12 B. Moving toolbars: Formatting slides in a blank presentation: 12 A. The slide parts: 12 B. Changing to different preset slide layouts: 13 C. Moving and resizing objects on a single slide: 14 D. Changing the location, size and color of place holders: 14 I. Setting the location of place holders: 14 II. Changing the size of a place holder: 15 III. Formatting text placement within a text box: 15 IV. Formatting place holder fill color and box lines: 16 E. Removing place holders: A. Changing the format of all preset slide layouts by changing the Slide 17 Master: B. Using the slide title master: Formatting colors of slide back grounds and text: 19 A. Slide color schemes: 19 I. Making custom color schemes: 19 B. Formatting background color for slides: 20 C. Design Templates: Formatting text: 21 A. Most formatting of text is done just like in word: 21 B. Line spacing: 21 C. Changing the text direction in a text box: 22 D. Changing the Font type on all the text in a text box: 23

52 Inserting Headers and footers, and slide numbers: Adding text boxes, WordArt and pictures to a slide: Inserting Tables: Inserting charts: Bringing in charts and spreadsheets from Excel: 26 B. Linking an Excel spread sheet Inserting organizational charts: 27 A. Inserting a Organizational chart: 28 B. Box types in an organizational chart: 28 C. Modifying Organizational Charts Organizational Chart toolbar: Inserting movies, sound clips or recording sounds: Adding new slides, coping slides and moving slides: 29 A. Adding a new slide to a presentation: 29 B. Inserting Duplicate slides (i.e., slides that are a copy of the last 30 slide): C. Moving slides: Saving PowerPoint presentations: 30 A. Saving under a new name: 30 B. Saving a PowerPoint as a web page: 30 C. Pack and Go saving a file: Viewing your slide show: 31 A. Viewing your slide show: 31 B. Annotating a slides while you are giving a slide show: 33 C. Setting up slide shows to run continually: Printing slides and handouts: 34 A. Printing slides: 34 B. Printing handouts: 34 C. Adding headers and footers to handouts: Slide notes: 35 A. Opening the notes page: 35 B. Moving between slides to add notes: 35 C. Exiting View Notes mode: 35 D. Printing slide notes: 36 E. Viewing your slide notes during a presentation: Inserting hyperlinks: Adding animation to slides: 38 A. Using preset animations to animate text or charts 38 B. Setting timings for preset animations and slide transitions: Custom animation: 40 A. Adding custom animation to slides: 40 B. Change the order that items are added to slides: 45 C. Removing custom animations: 45 D. Adding slide transitions and timing: Rehearse timings: Recording Narration: 47

53 27. Using Action Buttons: 48 A. Changing what a action button links to: 49 B. Changing the colors of action buttons: Hiding slides Creating on online broadcasts: 50 INDEX 51 53