Executive Panel on Open Document Formats

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Griselda Randall
7 years ago
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1 Executive Panel on Open Document Formats

2 Users Want Grand Unification: a single universal format, one standard Grand Convergence: of desktop, server and web Choice: future office product decisions not limited by previous decisions Investment Protection: compatibility with existing file formats and documents interoperability with existing office applications

3 Agenda Panelist Presentations: 30 minutes (5 min each) Questions + Answers: 30 minutes Submit questions on cards Address them to a single panelist

4 Free CD for a question (limit 25) Open egov Web CMS government portal

5 Open CD (Latest and Last)

6 What should we do, What actions should we take in light of competing Open Document Formats? Buck Martin Director of Legal Affairs Jason Matusow Senior Director of Interoperability Douglas W. Johnson, Ph.D. Corporate Standards, Global Government Strategy Arnaud Le Hors Open Source and Standards Program James C. King, Ph.D. A Senior Principal Scientist

7 What should we do, What actions should we take in light of competing Open Document Formats? Convert legacy to CDF (W3C) using da Vinci plug-in da Vinci currently proprietary, possibly released as GPL in the future Migrate business processes to Server side Open Stack systems Gradually transition from MSOffice to Open Desktop systems Reap the productivity of collaborative computing Note: ODF dropped support for ODf in favor of CDF (W3C) in April, 2007

8 What should we do, What actions should we take in light of competing Open Document Formats? 1 Focus on first principles: Openness Innovation Interoperability Data Control Competition Backwards Compatibility 2 Evaluate Tools Holistically Rather Than Formats Specifically Value is in the tool first, format second Value for money is more than short-term cost Past, present, and future investments all matter 3 Interoperability is more than just standards Interop = products, community, access, and standards Specifications (engineering docs) and implementations (software) are each important, but different

9 What should we do, What actions should we take in light of competing Open Document Formats? Governments have special procurement requirements: accountability (spending our money, not corporate profits) requirements-based acquisition is key standards enable competition and best-value procurement Major drivers for IT standardization include: providing choice (of applications, not choice of standards) promote competition among implementations enable innovation on top of the standard

10 What should we do, What actions should we take in light of competing Open Document Formats? Not all standards are equally open. ODF provides greater choice, cost effectiveness, control of your information. Multiple formats increase complexity & cost, decrease real choice. Assess your situation Current use of office documents, complexity of documents, use of older documents, current and future platforms, etc. Define a migration strategy to ODF Maintain current software for some time for older documents. Start using software that supports older formats as well as ODF. Start translating templates (simpler ones first), and increase familiarity. Phase in use of ODF by group. Identify and train local experts. Set explicit policy and a deadline for migration to ODF. Establish a network with others who are also doing a migration. Request ODF support from your current software provider. Free yourself from vendor lock-in, take control over YOUR information

11 What should we do, What actions should we take in light of competing Open Document Formats? revisable document formats ODF, OOXML exchange document formats PDF Note: Full PDF 1.7 is now under ballot to become the ISO a publicly managed standard see:

12 Executive Panel on Open Document Formats

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