WEBSITE MAINTENANCE IN A COLLABORATIVE ENVIRONMENT WITH SHARESUITE

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1 WEBSITE MAINTENANCE IN A COLLABORATIVE ENVIRONMENT WITH SHARESUITE Managing and publishing website content and information from one central interface

2 white paper content management system august 2015 sharesuite is a modular software that enables you to cut through the growing complexity of big projects, with sharesuite s content management system for quick & easy project-website creation.

3 CONTENT MANAGEMENT - A CASE STUDY For experienced Project Managers, such as our role model Eva King, it is important to keep their project websites up-to-date. Content, however, is what brings people and customers to Eva s project website. With sharesuite s integrated CMS she can publish, edit and modify website content easily. Organizing, deleting and website maintenance take place in one central interface. CHOOSE TEMPLATE CREATE CONTENT PUBLISH WEBSITE

4 MANAGEMENT SUMMARY Manage all of your web-content in a collaborative environment. sharesuite s CMS is designed to allow users, even those without any programming or coding skills, to create and manage website content with relative ease. This robust content management system provides a foundation for collaboration, offering users the ability to manage documents and output for multiple author editing and participation. OPERATE WITH SHARESUITE The platform is based on a certain amount of templates and easy to use tools. For example, to create a website for your new project, simply choose between a variety of designs and options from sharesuite s add-on system and adjust your homepage as you wish by using click and drag & drop functions. Additionally, sharesuite provides the possibility to implement customized or tailor-made templates. Keep your content fresh search engines give preference to websites with new and updated content over websites with stale and outdated content.

5 KEY BENEFITS FEATURES OF SHARESUITE S CONTENT MANAGEMENT S Y S T E M Easy to use even for users with lack of coding skills Bundled with sharesuite no extra applications required Complex and powerful functions Easy customization of website content Ideal for search engine optimization Multilingual interface designed for global teams Compatible with all common operating systems Control and automate significant aspects of the content Saves on system maintenance costs Modern and fresh design templates Keep content up-to-date and stay organized Layout templates eliminate the need for authors to waste time on formatting documents generate content right away Optional: Our professionally trained IT Team transfers and hosts your website-content to sharesuite s server

6 FUNCTIONS Managing content Our CMS is non-typical off the shelf software, the common issues with setting up CMS is already solved for you. We also provide support and customization work. The quick and easy page management allows users to publish online without complicated software or programming. Flexibility and creation sharesuite s CMS includes collaboration tools so a team of non-technical users can work on specific content at the same time, which frees up technical developers to focus on functionality and enhance features. Set up your new website with sharesuite s add-on system for quick website creation. Design and content You can modify content without fear of accidentally changing the design. Design templates provide a consistent brand and standard navigation across your website. Different hierarchic levels and approval systems You can grant different levels of access to different users, and the CMS has mechanisms to ensure the content is approved before going live. Mobile compatible sharesuite s CMS automatically scales your site to fit tablets, mobile phones and smaller browser windows. Archive and remote access Our CMS allows you to track who has made changes to your page and archive previous versions of your page. Furthermore, you can access and update your site from anywhere with an internet connection.

7 CONCLUSION sharesuite s bundled web-based software comes all-in-one. No need for additional implementations that may require planning or certifications of trained employees. No need for hardware installations. As sharesuite comes as one combined software solution, with all of its licenses and upgrades, there is also no need for further investments. sharesuite s CMS also keeps the cost for maintenance low and gives you direct control over the content on your website. It allows you to make changes to your site in real time if you wish, and these changes will be reflected in your search engine rankings. You can easily stay on top of your success and make quick adjustments when needed to continually improve your site s effectiveness. Managing website content has never been so easy. It is designed with non-technical people in mind; this simplicity allows users to update content without much training in coding or technical aspects of system maintenance.

8 share data. share projects. sharesuite.

9 beevolution GmbH Joachimstrasse Hannover Germany Tel.: +49(0) 511 / Fax.: +49(0) 511 / support@sharesuite.com