Word For Windows Module I

Transcription

1 Word For Windows 2000 Module I Book 1, Lesson 1: Getting Started with Word To start Word: 1. Turn on the computer and start Windows. 2. Click on the Start button, point to Programs, and then click on Microsoft Word. To display and hide the Office Assistant: 1. Click on Help, Show the Office Assistant. 2. Click on Help, Hide the Office Assistant. To get help using the Office Assistant: 1. Click on the Office Assistant. Type your request in the What would you like to do.'? callout window. 2. Click on the Search button. 3. Click on the appropriate links, if necessary; until you get the help you need. 4. Close the Help window. To display or hide a toolbar: 1. Right-click on any toolbar. 2. Click on the name of a toolbar to display or hide it. To move a toolbar: 1. Click on and drag the vertical bar at the left end or the horizontal bar on top of a docked toolbar. 2. Click on and drag the title bar of a floating toolbar. To display a full menu: 1. Click on the arrow at the bottom of the menu. To reset personalized menus and toolbars to their default settings: 1. Click on Tools, Customize. 2. Click on the Reset my usage data button. 3. Click on the Yes button. 4. Click on the Close button. To open a document: 1. Click on the Open button in the Standard toolbar. 2. If necessary, navigate to the folder containing the document you want to open. 3. Double-click on the name of the document you want to open. To change the document view: 1. Click on one of the four view buttons located to the left of the horizontal scroll bar.

2 To close documents: 1. Click on the Close button in the menu bar to close the document if it is the only one open. 2. Click on the Close button in the title bar to close one of several open documents. 3. Press and hold <Shift>, click on File, then click on Close All to close all open documents. To exit Word: 1. Click on the Close button in the Word title bar. Book 1, Lesson 2: Creating, Saving & Printing Documents To create a new document: 1. Start Word, then enter text, or 2. Click on the New Blank Document button in the Standard toolbar, then enter text. To enter text in a blank area using Click-n-Type: 1. Activate a viewing mode that supports Click-n-Type. 2. Locate the blank area where you want the text to appear. 3. Double-click on the area. 4. Start typing. 5. Adjust the alignment of subsequent text if necessary. To save a newly created document: 1. Click on the Save button in the Standard toolbar. 2. Navigate to the folder in which you want to save the document. 3. Highlight the text in the File name text box, then type a filename. 4. Press <Enter>. To save an existing document: 1. Click on the Save button in the Standard toolbar. To save a file version: 1. Click on File, Versions. 2. Click on the Save Now button. 3. Type comments identifying the version you are saving. To preview a document before printing: 1. Display the document you want to preview. 2. Click on the Print Preview button in the Standard toolbar. 3. Click on the Close button in the Print Preview window. To print an entire document: 1. Display the document you want to print. 2. Click on the Print button in the Standard toolbar.

3 To print part of a document or to change the printer or printout configuration: 1. Click on File, Print. 2. Modify the settings as necessary in the Print dialog box. 3. Click on the OK button. Book 1, Lesson 3: Editing Documents To find a file: 1. Click on the Open button in the Standard toolbar. 2. In the Open dialog box toolbar, click on Tools, Find. 3. Select a search property from the Property drop-down list. 4. Select a condition from the Condition drop-down list. Enter a value in the Value text box. 5. Click on the Add to List button. 6. Click on the Find Now button. To use the vertical scroll bar: 1. Click on the up or down scroll arrow button. 2. Drag the scroll box up or down. Click above or below the scroll box. 3. To use the horizontal scroll bar: 4. Click on the left or right scroll arrow button. 5. Drag the scroll box to the left or right. 6. Click to the left or right of the scroll box. To change the browse object: 1. Click on the Select Browse Object button below the vertical scroll bar. 2. Select a browse object from the Select Browse Object palette. 3. Click on the up or down browse buttons. To use the Document Map: 1. Click on the Document Map button in the Standard toolbar. 2. Click on the appropriate items in the Document Map pane. To type over existing text: 1. Position the insertion point in front of the text you want to replace. 2. If OVR is dimmed in the status bar, press <Insert>, or double-click on OVR. 3. Enter the text. To insert text into an existing document: 1. Position the insertion point where you want the new text to be inserted. 2. If OVR is not dimmed in the status bar, press <Insert>, or double-click on OVR. 3. Enter the text. To delete individual characters: 1. Position the insertion point in front of the characters you want to delete. 2. Press <Delete> as many times as necessary until the characters are deleted, or 3. Position the insertion point immediately following the characters you want to delete. 4. Press <Backspace> as many times as necessary until the characters are deleted.

4 To delete entire words: 1. Position the insertion point in front of the word you want to delete, then press <Ctrl Delete>, or 2. Position the insertion point immediately following the word you want to delete, then press <Ctrl Backspace>. To change the case of selected words: 1. Double-click on the word(s) for which you want to change the case. 2. Click on Formal, Change Case. 3. Select the appropriate case option from the Change Case dialog box. To reverse an action: 1. Click on the Undo button in the Standard toolbar To cancel a previously reversed action: 1. Click on the Redo button in the Standard toolbar if the Undo was the last action, or 2. Click on the arrow to the right of the Redo button. 3. Select the Undo action to reverse. Book 1, Lesson 4: Moving and Copying Text To select text with the mouse: 1. Drag over the text you want to select, 2. Click in the selection bar to select the adjacent line. 3. Press and hold <Ctrl>, then click in a sentence to select the sentence. 4. Double-click on a word to select the word. 5. Double-click in the selection bar to select the adjacent paragraph. 6. Triple-click in the selection bar to select the entire document. To select text with the keyboard: 1. Press <Ctrl A> to select the entire document. 2. Press <Shift End> to select to the end of the current line. 3. Press and hold <Ctrl Shift>, then press <End> to select to the end of the document. 4. Press <Shift Home> to select to the beginning of the current line. 5. Press and hold <Ctrl Shift>, then press <Home> to select to the beginning of the document. To display the Clipboard toolbar: 1. Right-click on any toolbar. 2. Turn on Clipboard. To move text using drag-and-drop: 1. Select the text you want to move. 2. Click and hold on the selected text. 3. Drag to the new location. 4. Release the mouse button.

5 To copy text using drag-and-drop: 1. Select the text you want to copy. 2. Click and bold on the selected text. 3. Press and hold <Ctrl>. 4. Drag to the new location. 5. Release the mouse button, then release <Ctrl>. To move text using the Clipboard: 1. Select the text you want to move. 2. Click on the Cut button in the Standard toolbar. 3. Click on the new location. 4. Click on the Paste button in the Standard toolbar. To copy text using the Clipboard: 1. Select the text you want to copy. 2. Click on the Copy button in the Standard toolbar. 3. Click on the new location. 4. Click on the Paste button in the Standard toolbar. To paste text using the Clipboard toolbar: 1. Display the Clipboard toolbar. 2. Copy and cut text to the Clipboard. 3. Click on a desired location. 4. Click on the appropriate icon in the Clipboard toolbar. 5. Click on the next location. 6. Click on the appropriate icon in the Clipboard toolbar. 7. Continue the process as needed. Book 1, Lesson 5: Using Automatic Text Features To manually insert AutoText entries: 1. Click on Insert, AutoText. 2. Point to the category that includes the entry you want to use. 3. Click on an AutoText entry. To create an AutoText entry: 1. Click on Insert, AutoText, AutoText. 2. In the Enter AutoText entries here text box, type the AutoText entry. 3. Click on the Add button. To use AutoComplete for entering AutoText entries: 1. Type the first four characters of the AutoText entry you want to enter. 2. Press <Enter> after the pop-up window displays.

6 To automatically repeat text entry: 1. Immediately after typing the text that you want to repeat, 2. Press <Ctrl Y>, or 3. Click on Edit, Repeat as many times as you want the text repeated. To use AutoComplete for entering the current date: 1. Enter the first four characters of the name of the current month. 2. Press <Enter> after the pop-up window displays to insert the full month name, or 3. If no pop-up box displays, enter the full month name. 4. Press the space bar after entering the current month name. 5. Press <Enter> after the current date displays in a pop-up window. To delete an AutoText entry: 1. Click on Insert, AutoText, AutoText. 2. In the list box, scroll to and click on the AutoText entry you want to delete. 3. Click on the Delete button. To add an AutoCorrect entry: 1. Click on Tools, AutoCorrect. 2. In he Replace text box, type the AutoCorrect entry. 3. Press the Tab key. 4. Type the replacement text. 5. Click on the Add button. 6. Click on the OK button. To delete an AutoCorrect entry: 1. Click on Tools, AutoCorrect. 2. In the Replace text box, type the AutoCorrect entry you want to delete. 3. In the list box, click on the AutoCorrect entry you want to delete. 4. Click on the Delete button. 5. Click on the OK button. Book 1, Lesson 6: Formatting Text To change the font of selected text: 1. Select the text. 2. Display the Font drop-down list in the Formatting toolbar. 3. Select a font. To change the font size of selected text: 1. Select the text. Display the Font Size drop-down list in the Formatting toolbar. 2. Select a point size.

7 To bold, underline, or italicize selected text: 1. Select the text. 2. Click on the Bold, Italic, or Underline buttons in the Formatting toolbar. To set AutoFormat As You Type options: 1. Click on Tools, AutoCorrect. 2. Click on the AutoFormat As You Type tab. 3. Set the desired options. To create a numbered or bulleted list automatically: 1. Turn on Automatic numbered lists and Automatic bulleted lists in the AutoFormat As You Type card of the AutoCorrect dialog box. 2. Position the insertion point where you want the list to begin. 3. Enter a number followed by a period for a numbered list, or 4. Enter an asterisk or a dash for a bulleted list. 5. Press <Tab>. 6. Type the first item in the list. 7. Press <Enter>. 8. Continue entering list items, pressing <Enter> after each item. 9. Press <Enter> twice at the end of the list. To copy formatting to another word using the Format Painter: 1. Click in the text that contains the format you want to copy. 2. Click on the Format Painter button in the Standard toolbar. 3. Click on the word to which you want to apply the format. To copy formatting to another text selection using the Format Painter: 1. Click in the text that contains the format you want to copy. 2. Click on the Format Painter button in the Standard toolbar. 3. Click and drag to select the text to which you Want to apply the format. To copy formatting to multiple text selections using the Format Painter: 1. Click in the text that contains the format you want to copy. 2. Double-click on the Format Painter button in the Standard toolbar. 3. Select the first text block to which you want to apply the format. 4. Select the next text block lo which you want to apply the format. 5. Continue to select the text to which you want to apply the format. 6. Click on the Formal Painter tool to terminate the operation.