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1 1 of 5 Pdf - print version LAB EXERCISE 2 File Management in Windows Summary: This lab is a continuation of the concepts and techniques introduced in Lab1, which introduced you to the Windows interface and some basic file management concepts. Lab2 gives you some additional practice with those techniques and introduces more features of Windows 7 and Windows Explorer. Software needed: Windows 7 Operating System, the Windows Explorer file management utility(comes with Windows) and Microsoft Word Lab Objectives: When you are finished with this lab you should be able to: Save a document in an application program Use different techniques to switch between open programs in Windows Use different methods to start Windows Explorer Create folders and subfolders Move, copy, rename, delete and restore deleted files from the Recycle Bin Know how to check and change the amount of disk space reserved for the Recycle Bin View folders and files in a variety of useful ways using Windows Explorer View properties of files Pin and un-pin program icons to the taskbar Turning in your Lab: You will send an message with the document CS120 Lab2 (created below) attached. Part A: Introduction & Preparation Review the first chapter in the Office 2010 Textbook, pages OFF There is nothing to turn in from this chapter, but you will be using techniques covered in the chapter for Part B. Part B: Lab2 Exercise Step1. Saving a file in Microsoft Word. a. First, start Microsoft Word. b. In Microsoft Word, choose the Save or Save as commands from the File menu/tab. In the Save As dialog box that appears, save the file to your desktop (click on Desktop in the list of locations to the left in the Save as dialog box), and give it this name: CS120 Lab2[your name]. c. In the Microsoft Word document you just saved, type your name, the date and Lab 2 on three separate lines (press the Enter key on your keyboard after each item). Save your changes. You will later use this document to answer various questions as part of this Lab 2 exercise. Step 2. Starting the Windows Explorer file management utility program using two different methods. a. Start Windows Explorer by clicking on its icon (it looks like a folder) on your Taskbar, to the right of the Start button. (You may find that one of your views in Windows Explorer is actually divided into three vertical panes an additional third pane that can be optionally displayed to the

2 2 of 5 right in Windows Explorer is called the preview pane. If the preview pane is open, close it by clicking on the button just to the left of the Get help button (looks like a question mark) in the toolbar to the upper-right of the Windows Explorer window.) b. Now start the program again in a different way, either by using the keyboard shortcut Windows-E, or by clicking the Start button and then Computer in the right side of the menu. You should now have two windows of Windows Explorer open. Step 3. Switch between the two Windows Explorer windows and change your views. a. Switch between the two windows that are now open in Windows Explorer and observe the difference in what is displayed in the right-hand side, or pane (as in window pane) of both windows. (You can switch between open program windows either by pointing to their icons in the Taskbar if there is more than one window open in that program you can then click on the window you want to switch to or by using the Alt-Tab or Windows-Tab keyboard shortcuts. In either of those two shortcuts you hold the first key down while you repeatedly press the Tab key until the window you want to switch to is highlighted and displayed in the background.) b. Switch to the window for Microsoft Word, and start a numbered list by clicking the Home tab and then the drop-down arrow next to the Numbering list option in the Paragraph section, and then choosing the numbered list option. Step4. After the number one (1.) that appears, type the answer to the following: a. Describe the difference in what is displayed between the two Windows Explorer windows when they were first opened using the two different methods, i.e. describe what is high-lighted on the left side navigation pane, and what is shown in the right-hand pane of each window. b. Now save your changes to the Word document and quit the Word application:close the two open windows for Windows Explorer. Step5. The Recycle Bin: Properties and Deleting & Restoring Files. a. First, view your computer desktop without other open documents by right-click on the taskbar and choosing "Show the desktop", or use the Windows-D keyboard shortcut. b. Find the Microsoft Word document file icon that you saved to your desktop previously (you named it "CS120 Lab2[your name]"). Caution: If your document is on your thumb drive and not on your desktop, be sure to copy it to your desktop and use it to delete in the step below. You cannot retrieve a document deleted from your thumb drive and you will need this document. c. Right-click on the document icon that is on the desktop and choose the "Delete" command from the menu, then click "Yes" or press "enter" on your keyboard to confirm the deletion of the file in the dialog box that appears. d. Now find the Recycle Bin icon on your desktop and open it. In the window that opens for the Recycle Bin, find the file that you just deleted, right-click on it and choose "Restore". Close the Recycle Bin window and you will see that your deleted Word document file has been "restored" to the location from which it was deleted (the desktop). By using the "Restore" command, you did not have to specify where to move the file to. e. Now right-click on the Recycle Bin icon and choose "Properties" from the menu that appears (you can use this technique to find out the properties or detailed characteristics of any icon). What information is displayed in the properties dialog box for the Recycle Bin? Can you change how much space your computer reserves for deleted files on your computer space? Step6. Find and open your Lab2 Word document file, and in your document press "Enter"

3 3 of 5 a. Find your Microsoft Word Lab2 file on the desktop and open it. b. Click at the end of the line after your first answer, labeled "1.", and press the "Enter" key on the keyboard so that the "2." appears. Step7. After the number two(2.) that appears, type in your answers to the questions a. Respond to the underlined questions in Step 5 "e." above. Now, close the Recycle Bin properties dialog box. b. After saving your changes, quit Word. Step 8. Create a sub-folder in the "CS120" folder created in Lab1, and name it "Labs" a. Start the Windows Explorer program. b. Find the folder named "CS120" that you created in Lab1, either in the "Documents" folder on your hard drive or on your USB flash drive. Click on the CS120 folder to select it and then create a new folder in it and name that folder "Labs". Step 9. Move your Word Lab 2 file from the desktop to your new "Labs" folder. a. You will now move the Word file you saved to you desktop, which you named "CS120 Lab2[your name], to the "Labs" folder you just created. To start this process, you must make sure that the "Labs" folder is showing in the left-hand pane of Windows Explorer. (If necessary, click the arrow next to the "CS120" folder to display the "Labs" subfolder.) b. Now click on the "Desktop" icon above in the left-hand pane of Windows Explorer. You will now see the "CS120Lab2[your name]" file in the right-hand pane (along with other items form the desktop, such as the Recycle Bin.) c. Point to the "CS120Lab2[your name]" file, and press and drag it to the destination "Labs" folder - it will highlight when you have successfully dragged the file to the folder, indicating that it is now OK to release your mouse button. (NOTE: if you created your folders for this exercise on another drive, such as a USB flash drive, you should use your right mouse button to drag the file to the "Labs" folder, then when you finish dragging, a right-drag menu will appear, and in this case you can choose the "Move" command option from the menu. The default action that a left-drag would have accomplished is to copy the file rather than move it, when dragging to a different drive.) c. Now click on the "Labs" folder in the left-hand pane, and your file will show in the right-hand pane, indicating that you successfully moved the file. Step 10. Save two files, one in Notepad and one in Paint, then rename them. a. Next, you will create and save two additional files to your Labs folder, one file using a text editor application that comes with Windows called Notepad and the other in Paint, a painting and drawing application that also comes with Windows. Go to your Start menu, click All Programs and then Accessories, and then click on Notepad (again, this is a plain-text editor application, useful for computer program coding purposes, which you will use again in labs 8 and 9). Save this file to your CS120 folder and name it Sample-Plain-Text-File. Then quit Notepad. Now go to the Accessories group again and start the Paint application that also comes with Windows. From the top menu bar's pull-down menu, click Save. In the window that opens, browse to your CS120 folder, and in the File name field at the bottom, name it Sample- Paint-File and then click the Save button. Now close Paint and return to Windows Explorer where you will see the two files you just created in the right-hand pane of the window (you may need to re-select the CS120 folder in the left-hand pane in order to see the files). b. Now you will rename the two files. Right-click on the Notepad file, choose the Rename

4 4 of 5 command from the menu that appears, and add CS120 Lab 2 to the beginning of the file name without removing the rest of the file name. Rename the Paint file in the same manner. Step 11. Using Windows Explorer options for viewing file lists, viewing filename extensions and selecting multiple files. a. Here you will experiment with different options for viewing the contents of the right-hand pane in Windows Explorer. To the far right of the menu/ toolbar in Windows Explorer (to the left are the menus Organize and Share with and the Burn and New folder commands), you see a down-arrow drop-down list menu that contains various options. Try each of the options in order, starting with Extra Large Icons. Open your Word CS120 Lab 2 file that you have been using to answer questions (which is now in your Labs folder). At the end of your last answer and press the Enter key. After the number three (3.) that appears, answer the following questions: What do you think is the most useful Windows explorer view for you for everyday use? Why? What additional information do you see about files when you choose the Details option? What happens when you click on the different headings, such as Date modified, and then click again on the same heading? Save your changes in your CS120 Lab 2 document when you finish answering the questions. b. Now you will learn how to display previews of file contents using the preview pane in Windows Explorer. To the right of the Change your view drop-down list is an icon that when you point at it displays Show the preview pane (the icon looks like an artist s version of the Windows Explorer program window). Click on this icon and you will then be able to see a preview of the contents of any file you select in what is now the center pane of the Windows Explorer program window. c. Next you will see how to display file name extensions, the three or four characters after the period at the end of filenames. These indicate to your computer what application created them and therefore can open them. In Windows Explorer go to the Organize drop-down list to the left of your toolbar and choose the Folder and search options command. In the dialog box that appears, click the View tab at the top and then scroll down in the Advanced settings list until you see the item Hide extensions for known file types. To un-check this option, click in the checkbox until the checkmark disappears. Click OK to confirm the changes to the dialog box, and then look at the extensions of the three files in your Labs folder in Windows Explorer. Switch to your document window with your Lab2 answers and press Enter. After the number four (4.) appears, write down the three or four character extensions for each of these three files. (After this, you may want to go back to the folder and search options dialog box and re-check the Hide extensions for known file types item.) d. Now you will experiment with selecting multiple files, which is useful for copying, moving or deleting multiple files at once. In your list of files in the CS120 folder, click on the first file, then hold down your shift key on your keyboard and click on the last file. ** What happens? Now click in a blank area of the Windows Explorer window to unselect the files. Click again on the first file and then hold down your ctrl key to click on one of the other files. With the ctrl key still held down, click on the third file, and then click on it again. Switch to your Word CS120 lab 2 document window and press Enter. After the number five (5.) that appears, describe what these two selection methods do ( click-shift click and click-ctrl click ) and how they are different. Save the changes in your document after answering the above. ** make sure you have at least 5 or 6 files between your first and last file. Step 12. Pinning Icons to the Taskbar. a. Here you will explore how to add and remove additional program icons to your Taskbar. Click

5 5 of 5 on your Start menu button, and find the Paint application again. When you see it in the list, right-click on it and choose the Pin to Taskbar command. You now see the icon for Paint on your Taskbar. b. Right-click on the Paint icon in your Taskbar and choose Unpin this program from the Taskbar. The program icon for Paint is now gone from the Taskbar. Step 13. Windows Gadgets. a. Gadgets can be useful applications. However you should be cautious about downloading software from the Internet. Applications including gadgets can have viruses attached to them that could in turn infect your computer. For this reason you are not required to perform any activities utilizing gadgets in this lab. In addition, your computer should have antivirus and anti-malware software installed and running on it. The topic of keeping your computer files safe will be discussed later in this course. Step 14. Turning in Lab2. a. Turn in the assignment by attaching the Word document with your answers that you just saved to an message. Address the to and put CS120 Lab2 in the subject line.

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