1. Authorize staff to pursue State Stormwater Flood Management Grant Funding for San Ramon Canyon Stabilization Project.

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1 MEMORANDUM CITY OF RANCHO PALOS VERDES TO: FROM: DATE: HONORABLE MAYOR & CITY COUNCIL MEMBERS RAY HOLLAND, DIRECTOR OF PUBLIC WORKS ~ MARCH 1, 2011 SUBJECT: CALIFORNIA DEPARTMENTOF WATER RESOURCES STORMWATER FLOOD MANAGEMENT GRANT REVIEWED: CAROLYN LEHR, CITY MANAGER~_ Project Manager: ~dy Winje, Associate Engineer~ RECOMMENDATIONS 1. Authorize staff to pursue State Stormwater Flood Management Grant Funding for San Ramon Canyon Stabilization Project. 2. Adopt Resolution 2011-_, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AUTHORIZING STAFF TO PURSUE CALIFORNIA DEPARTMENT OF WATER RESOURCES STORMWATER FLOOD MANAGEMENT GRANT FUNDING FOR THE SAN RAMON CANYON STABILIZATION PROJECT INTRODUCTION The City Council has commissioned a Project Study Report (PSR) to identify possible alternatives that address the flooding and erosion issues in the San Ramon Canyon. The PSR has identified several alternatives and recommended an alternative with a planning level cost estimate of $19.2M. As a means to close the gap between available City funds for the project and anticipated costs, staff believes it prudent to pursue outside funding. One form of outside funding is available in the form of grants. 10-1

2 BACKGROUND AND DISCUSSION The Department of Water Resources (DWR), administers the Integrated Regional Water Management Stormwater Flood Management Grant Program. The DWR grant program is designed to encourage integrated regional management of water resources, including flood management, and provide funding for projects that support integrated water management planning and implementation. Grant funding is authorized under the Disaster Preparedness and Flood Prevention Bond Act of 2006 (Proposition 1E). Details of the Grant Program can be seen on the attached Fact Sheet, prepared by the City's grant consultant, Blais & Associates. As part of the application process, the City is required to perform a very prescriptive economic analysis to demonstrate the flood damage reduction costs and benefits. The analysis represents 24percent of the total points available. To that end, staff is completing this part of the grant application first in order to ensure that the benefits of the project score well according to the grant criteria. A cursory review of the data indicates the project will yield significant flood damage reduction benefits under a catastrophic (100%) failure scenario. The final analysis will provide more scenarios (e.g. 25% failure, 50% failure, etc.). The current estimated costs associated with the economic analysis include: (1) rebuilding Palos Verdes Drive East lower switchback ($8.7 million), rebuilding Palos Verdes East upper switchback (approximately $8.7 million), reconstruction of 25 th Street at San Ramon ($10.7 million), and a conservative estimate of replacement of 25% (building damage loss) of 250 +/- homes below San Ramon ($18.75 million). Other costs include sewage spill fines and clean up costs. The planning level estimated project cost is approximately $19.2 million. The estimated benefits (not discounted) are $47 million. The straight-line benefit cost ratio is This number will be refined by adding discount factors, factoring probable failure scenarios (e.g. 100%,50%,25%, etc.), and other items dictated by the instructions. An additional component of the grant solicitation requires the applicant to provide a resolution adopted by the applicant's governing body designating an authorized representative to submit an application and execute an agreement with the State of California for the grant. A resolution is attached that satisfi.es this requirement. ALTERNATIVE The alternative is not submitting a grant application. No grant funding under this program will be received if the alternative is approved. FISCAL IMPACT If the application is approved, Staff hopes to receive a grant for up to 50% of the final project costs. Grant funds will help offset monies otherwise required to be expended by the City. Attachments: Resolution No Fact Sheet (Blais & Associates) 10-2

3 Resolution A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES AUTHORIZING STAFF TO PURSUE CALIFORNIA DEPARTMENT OF WATER RESOURCES STORMWATER FLOOD MANAGEMENT GRANT FUNDING FOR THE SAN RAMON CANYON STABILIZATION PROJECT WHEREAS, Public Resources Code sections et seq. authorize the California Department of Water Resources (DWR), through it's Integrated Water Resource Management (IRWM) Grant Program, to administer grants in furtherance of the state of California's (State) efforts to encourage integrated regional management of water resources, including flood management; and WHEREAS, the Integrated Water Resource Management (IRWM) Grant Program is designed to encourage integrated regional management of water resources, including flood Management, and provide funding for projects that support integrated water management planning and implementation, and WHEREAS, the DWR's IRWM Grant Program Proposal Solicitation Package for Proposition 1E Stormwater Flood. Management (SWFM) grants work in conjunction with the IRWM Grant Program Guidelines to disburse the first round of SWFM grant funding under the Disaster Preparedness and Flood Prevention Bond Act of 2006 (Proposition 1E), and WHEREAS, IRWM Grant Program application procedures require an applicant's governing body to declare by resolution certain authorizations related to the administration of DWR grants. BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY OF RANCHO PALOS VERDES: The City Council authorizes: 1. The submittal of application(s) to DWR for alllrwm Stormwater Flood Management Grant Funding pursuant to the Disaster Preparedness and Flood Prevention Bond Act of 2006 (Public Resource Code Section et seq.) for the San Ramon Canyon Project. 2. The Director of Public Works, or his designee, is hereby authorized and empowered to execute in the name of the City of Rancho Palos Verdes all grant documents, including but not limited to, preparation of necessary data, conduct investigations, file applications, agreements, amendments, and requests for payment, necessary to secure grant funds and implement the San Ramon Canyon project with the DWR. 3. The above authorizations are effective for five (5) years from the date of adoption of this resolution. 10-3

4 PASSED, APPROVED, AND ADOPTED THE 1 st DAY OF MARCH, ATTEST: MAYOR CITY CLERK State of California ) County of Los Angeles ) ss City of Rancho Palos Verdes ) I, CARLA MORREALE, City Clerk of The City of Rancho Palos Verdes, hereby certify that the above Resolution No _ was duly and regularly passed and adopted by the said City Council at a regular meeting thereof held on March 1, CITY CLERK 10-4

5 ... Blais~}\ssociates FACT SHEET Stormwater Flood Managefnent Grant-Proposition 1E Funding Information andapplication Requirement Application Deadline --..., _~_~ _~<'Cc~, Eligible Applicants Approved Regions..."."""< ~.,.,,~.'"-..._~,._"'".~_...,.."..._. _. ~.,......_."", ".". April 15, :00 PM.- -_. ~~~".'.'''' -_... ~ ~.;. ~~ ~'.~.". 4. _ ',, ~_ _...,. _~...<._ ~ ~.~ ' ', '. _ ~ _,,"_.~4.' _._._~ ~_..,.,~_.., _. _._. _ Local agencies or non- profits. The Integrated Regional Water Management (IRWM) region must have been accepted into the IRWM grant program through the 2009 Regional Acceptance Process (see approved regions). Any application claiming eligibility must include their IRWM Plan. Joint Power Authorities and/or regional organizations may adopt an IRWM Plan on behalf of their member agencies for the first solicitation round; however, member agencies will have to individually adopt an IRWM Plan for subsequent solicitation rounds. North Coast Funding Area North Coast San Francisco Bay Funding Area San Francisco Bay Area Central Coast Funding Area Greater Monterey County Monterey Peninsula, Carmel Bay & South Monterey Bay Pajaro River Watershed San Luis Obispo County Santa Barbara County Santa Cruz County Los Angeles-Ventura Funding Area Gateway Greater Los Angeles County Upper Santa Clara River Watersheds Coalition of Ventura County Lahontan Funding Area Antelope Valley Inyo-Mono Tahoe Sierra Santa Ana Funding Area Santa Ana Watershed Project Authority Colorado River Funding Area Borrego Valley Coachella Valley Imperial Valley San Diego Funding Area San Diego South Orange County Watershed Management Area Upper Santa Margarita 10-5

6 Blais&Associates Sacramento River Funding Area American River Basin Cosumnes American Bear Yuba Upper Feather River Watershed Upper Pit River Watershed Upper Sacramento-McCloud Westside-Sacramento Yuba County San Joaquin Funding Area East Contra Costa County Eastern San Joaquin Mokelumne-Amador-Calaveras Tuolumne-Stanislaus Tulare-Kern Funding Area Upper Kings Basin Water Forum Trans-San Joaquin-Tulare/Kern Funding Area Westside-San Joaquin Trans-Colorado-Lahontan Funding Area MQjave Conditionally Approved: Sacramento River Funding Area Sacramento Valley San Joaquin Funding Area Madera Merced Tulare-Kern Funding Area Kaweah River Basin Poso Creek Does not include those IRWM regions whose conditional acceptance was for planning grants only. Purpose of Program Examples of Funded Projects Type of Funding Program Preference '._~ A table that summarizes the DWR's individuallrwm approved/conditional regions listed above can be viewed at: _~-<.~.~~'""","".~ OM '.,.,,~, ~,,._.,~, '.~.,.. ~~_".,"~ ~.. ~,.'"'" ~ ~,.' ~,.,._~.-..,. _. 0 _ "_,~.". _.. _~._ '_'0" ~ ~,,_~.._. ~. _ For projects that manage stormwater runoff to reduce flooding and are ready for or nearly ready to proceed to implementation. Projects must be consistent with applicable Regional Water Quality Control Board Basin Plans, not be part of the State Plan of Flood Control and yield multiple benefits which may include Groundwater Recharge, Water Quality Improvements, Ecosystem Restoration and Benefits, and Reduction of instream erosion and sedimentation. Not available as this is a new program. Grants Preference points will be awarded for proposals that: Practice integrated flood management, protect surface and 10-6

7 ..~_~_'H_~ _~~._,.,... ~ ",_ "~_' M~~_Mn """~"'''''"'''-'''_...-'''"'"''...._.~._...~.~..,_~ ~...~~_...~.,,~_, ~._,.~. ~., ~"_._"_._'".~_.""~'_~_...,_._~~,...''<"...,..~.~_~.~,',....,._~. ~.~~.~,,~ _~_..~.~.~...-_~~..,...,._~.~_~..._. _._.~._..."'...~..." ~"' ~_ ~KO... ~..,-"'..._~.'. '.,<~u.._.'_,...~ Blais~}\ssociates groundwater quality, expand environmental stewardship, and use and reuse water more efficiently; Demonstrates a significant degree of certainty that the program preference claimed can be achieved; and Thoroughly documents the breadth and magnitude of the program preference to be implemented.,~._._.~_".~.~.'.,. ~.". '" _..~~_.. ~._.~ ". _A..,._.~~. ~.'.,._.". ~.",...,.,~"""".,... '...,~~~~.~"~,~'_, ~_..,... _"_~. ~'~.,~.,.~._~ ~_."".~_..._~~._,',_,"'_ ".. ~V"""'~" "'_~'_~"_""'...,~"_'''_~'.'~~,.'._'''''''.'._~'.'''~_. ' '".''. ". ~'."',. '. Agency Web Site Department of Water Resources (DWR) ""-_ -"~",,_O"'-<"~~' '~_ ~,~.C,_.', ~.r.,,_,_~'.~ ~,~~ ~~. ~_.,. _~,_"_'~~_'~.,~,~-_,~'~~_,-,,,,,~~_,,,,,r.. ~,,..,,,_,,-.o.~"-.~k_.. _~~.,"<'.,.,~_~~~.~",,,,,.,".~'_"-,.'_'~"'''''"'-''"_''.''''''''.'-~'._.,..,' "_"-"".... <. ""._."'_,~. '. ~.,_._.~, ~ <. ~. ".. ~",_",.,~._~...:. ~, "...". ~. ~,~~;~...,,_."_~..,,.. "~"":. '~."~'"~''''.''' ~".~,"_."...,,_. -._',<._~".~.,.""...,.~_... ~., " ~..._~..._.._'~ ",--",,,,,,,,,,,,,,,,,,,,,,,.~~,,,~,,,,,,,,,,~,",~_<,,...,,,.",,..,,,,,,~,,,.,~ ",."""c.",,_ ~.~.-..,"-,,~~~ ~~~~.-c.-,,.-c,-.'..,...-,., L L, Contact Name/Phone Number DWR's financial Assistance Branch - phone: (916) or ".".,..~,"""". a.:...~. ",,"'.~'.:.. ' _"'~'~."""~_""". "'--,"'_ ''-''-M'_'''''' '~ '.~ '''''' '.' "'"'..'.'". _...~.~M...._._~... "'~... ~'..",-...,.~,..._... ~, '.,'... '" '''''.e'._".''_,'._'<.... ~~._.~,.,,~.~~.~.,~._~"" _'<",".. " Total Funds Available $212 million $100,000,000 for projects that address immediate public health and safety needs and strengthen existing flood control facilities to address seismic safety issues. $20,000,000 for local agencies to meet immediate water quality needs related to combined municipal sewer and stormwater systems to prevent sewage discharge to State waters. $20,000,000 for urban stream SWFM projects to reduce the frequency and impacts of flooding in watersheds that drain to the San Francisco Bay. Maximum Funding Request.. '_~'.'~~"_«'''''~.''._ "_.~._,,,,~~. Local Match 50% High, Low, Average Grant Last Year ~ million per project. Not available as this is a new program. ~, ~.-,.._~~.--~-"-~'.-".' _~_'.".~"""" '~'.;""'''.''~''' '.~ ' ~." " ~..~. ~. _. ~. _. ~." "',~ ~ ~~.~_~_.~ _.- "- _~_~_ _~'. ~.'~ _,~~ ~._ ~~_~. ~.~. ~ _-< " ' "'._ ~. _~~."' '~."~_'~ ~._.,,,,-.,,_~,~, ~N< c ~; r".,~~.,~.. Success Rate Last Year Not available as this is a new program. ~-"'~-'~-~~-~~~~~"'~'-~~~-~-~"~~--,,,~,,-~-.~~.,,,.,---"""'~"''''~-'-''~-'~~''''~''-.~'--"'''.~-<_'_'-'~'',... ~~'._''.'-'",~.'",',.-.~.",--,.... '''.~'.~~~",. _...~. ~-~-~~~-_._._.,-_.~-'~_.'~"'_._--~ Authorizing Resolution Required Yes Eligible Project Types Consistent with an adopted IRWM Plan. Designed to manage stormwater runoff to reduce flood damages. Must not be part of the State Plan of Flood Control. Yield multiple benefits: o Groundwater recharge o Water quality improvement o Ecosystem restoration and benefits o Reduction of instream erosion and sedimentation Ineligible Activities Not stated. ' '--~_~~c"o<"'",~<","",,~ ~,,~< r. ~~~~,-,",'<"~'-~""'''~'-'''~'''_'_'~'.'.'-''''. >.-.~",.,",, '.<"'",,. -, ~.'.,.,,. _",...'"~. ~ ~. ' "'~"'. "'.. ~"-.."'. "".~ M ~...'_. ~.', '.,.-,. '.,..., ~.,",.. "".'.,. Evaluation Criteria and Process See scoring table below. ~."_~..~~.---.,~~_<._~~~~~~"~,""~",.~'~~~.","''''..,,~,,.-_",',._, ~... _."''-'..,.,. "' ~'.'" ~.",'.,.- _~~. _".~..~_."'.~..~~.'.. "~<-.O ~~,,-.~ ~'"'~..,, ~~ _~_.<~.,,~~ ".,~.'~.. ~.. ~<ol.~.«_ ~~ '_.. A~ Application Requirements «.~.~..~.. ~_".. ~ "~_._, _.. _'"~.. " The grant application consists of four sections (Tabs): Applicant Information Tab Applicant Information o Organization Name o Tax ID o Proposal Name o Proposal Objective Budget-The following budgetitems should be taken from Table 7 in Exhibit B ofthe guidelines where applicable. 10-7

8 Blals~l\ssociates o Other Contribution o Funding Match (Local Contribution) o Federal Contribution o In kind Contribution o Total Proposal Cost (Total Project Cost) Geographic Information o Latitude o Longitude o Longitude/Latitude Clarification (if necessary) o Location o County o Groundwater Basins o Hydrologic Regions o Watershed Legislative Information Applicant Information Question Tab Proposal Description Project Director Project Management Applicant Information Additional Information Responsible RWQCB(s) Eligibility (questions 7 to question 13) Projects Tab Project Benefit Information o Project Name o Benefit type o Benefit Level o Description o Measurement Budget-The following budget items should be taken from Table 6, Exhibit B ofthe guidelines where applicable. o Other Contribution o Funding Match (Local Contribution o Federal Contribution o In kind Contribution o Grant Funds Requested (Amount Requested) o Total Project Cost Geographic Information o Latitude o Longitude o Longitude/Latitude (if necessary) o Location o County o Groundwater Basins o Hydrologic Regions o Watershed Legislative Information Application Attachments Tab 10-8

9 ~r_._~~~...- "",~.~ ~.~.~. ~.,,~'_~~_~_... ~,... a~_,._'~..~_._.'.~.._... Blais&Associates -"".'-"'--~- --'-'-'--'--"'_.'- '._"~ --' '_~.-_.._._. _...,.. _~ Submission Requirements Authorization and Eligibility Requirements Adopted Plan and Proof of Formal Adoption Work Plan Budget Schedule Monitoring, Assessment, and Performance Measures Economic Analysis - Flood Damage Reduction Costs and Benefits Economic Analysis - Water Supply Costs and Benefits Water Quality and Other Expected Benefits Costs and Benefits Summary Program Preferences AB1420 and Water Meter Compliance Information ~'.. '..._... ~...,_... Submit an electronic application and four (4) hard copies (preferably double-sided). Electronic submission: Use the DWR's on-line Bond Management System (BMS). BMS can only be accessed with Internet Explorer. BMS applications for this round of SWFM grants will be made available at the BMS website which may be found at: BMS.cfm. Hard copies and CD!DVD application components are to be submitted to: By U.S. Mail: California Department of Water Resources Division of Integrated Regional Water Management Financial Assistance Branch Post Office Box Sacramento, CA Attn: Debbie Carlisle Or Overnight courier to: California Department of Water Resources Division of Integrated Regional Water Management Financial Assistance Branch th Street, Room 338 Sacramento, CA Attn: Debbie Carlisle Or hand deliver to: California Department of Water Resources Division of Integrated Regional Water Management Financial Assistance Branch 901 P Street, Lobby Sacramento, CA Attn: Debbie Carlisle 10-9

10 Blais~J\ssociates Use naming convention listed on page 10 of the guidelines for attachments and files

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