Duquesne University: The Operational Calendars

Transcription

1 OPERATIONAL CALENDARS

2 TABLE OF CONTENTS Administrative Calendar page 2 Events Master Calendar page 7 Calendars for the following Academic semesters may be found at the link below: Summer 2016 Fall 2016 Spring 2017 Summer 2017 Fall 2017 Spring 2018 Summer 2018 Fall 2018 Spring 2019 Summer 2019 Fall 2019 Spring 2020 Summer

3 The Administrative Calendar: Duquesne University: The Operational Calendars July 1 Fiscal Year Begins Undergraduate and graduate catalogs are available online. July 18 Second proof Schedule of Classes for Spring 2017 is submitted by the Deans to the University Registrar. August 22 September 2 Fall classes begin Annual reports from all areas due in the appropriate Vice President s office. October 1 Future Academic Calendars based on a two-year period should be presented to the Academic Council by the University Registrar. At this stage, the calendar should need only minimal alteration. The Academic Calendar should be approved at the next regularly scheduled meeting and sent to the President for approval. Faculty requests for: a. promotion b. tenure c. leaves of absence d. post-retirement employment, and e. reappointment of full-time faculty in their third year with data should be submitted to the Dean/Chair. October 7 Fall Enrollment Report distributed by Institutional Research. October 15 Requests for Sabbatical Leaves for Fall 2017 and Spring 2018 must be submitted by the faculty to the appropriate departmental chairpersons and Deans. Financial support is to be considered in preparing the next fiscal budget. The operating and capital budget preparation schedules are released by the Vice President for Management and Business. October 17 Spring semester Schedule of Classes is available online. 2

4 October 24 November 4 November 17 Spring 2017 Pre-registration begins Deadline to submit nominations for speakers at the Baccalaureate Mass and Commencement Ceremonies to the Public Honors and Events Committee. Recommendations with full data for a. promotion b. tenure c. leaves of absence d. post-retirement employment, and e. reappointment of full-time faculty in their third year should be submitted to the Provost by the Deans. The Provost and Academic Vice President transmits the requests and data for promotion, tenure, and reappointment of full-time faculty in their third year to the University Promotion and Tenure Committee. Recommendations for Sabbatical Leaves with data and recommendations must be submitted by the Deans to the Provost. December 15 December 16 The Provost and Academic Vice President announces the approved sabbatical leaves and the faculty members are notified. Proposed Schedule of Classes for Fall 2017 is submitted by the Deans to the University Registrar. Submission of the names of candidates for honorary degrees should be submitted to the Provost and Academic Vice President for presentation to the Public Honors and Events Committee. Official Graduation Date Commencement January 12 February 3 Spring classes begin Recommendations for a. promotion b. tenure c. reappointment of full-time faculty in their third year 3

5 received from the Promotion and Tenure Committee along with recommendations for leaves of absence and post-retirement employment received from the Deans are submitted by the Provost and Academic Vice President to the President. The Provost will inform the Deans of the President s action when all decisions have been made. February 3 Publicity and schedule on the Summer Session ready for distribution. Advertisements, brochures, etc. will be mailed to various publics at strategic periods from mid-february until summer sessions begin. Submission of the names of candidates for honorary degrees should be submitted to the Provost and Academic Vice President for presentation to the Public Honors and Events Committee. February 21 March 10 March 27 Spring Enrollment Report distributed by Institutional Research. Fall semester Schedule of Classes is available online. Summer/Fall 2017 pre-registration begins May 12 May 13 June 3 June 5 June 30 Official Graduation Date University Commencement Diploma Ceremonies Faculty seeking tenure and/or promotion to the rank of Associate Professor or Professor are to submit publications to the Dean for evaluation by external reviewers. Candidates for tenure or promotion to Associate Professor or Professor should provide copies of publications for external review to the Department Chair or Dean. Dates for final requisitions, encumbrances, purchase orders, etc. should be announced by the Vice President for Management and Business. Fiscal Year Ends 4

6 THE ACADEMIC CALENDAR I. POLICY With the exception of the Law School and the School of Leadership and Professional Advancement, the University Academic Calendar follows the traditional semester model. The academic semester shall consist of fifteen weeks of instruction including the one-week final examination period, and there shall be not fewer than ninety class days in total to provide not fewer than fifteen class session days for each weekday (Monday through Saturday). Holy Days of the Catholic Church, when occurring on weekdays within the semester or summer academic calendar, shall be school holidays. The Academic Calendar, based on a two-year period, should be presented by the Calendar Committee to the Academic Council for approval on or before September 30. Only unusual changes or irregularities in the calendar should be communicated to the faculty of the various schools and the student body at large. National holidays and Church Holy Days observed in the construction of the Academic Calendar as School Holidays are: Labor Day All Saints Day Thanksgiving Day Immaculate Conception Christmas New Year s Day Martin Luther King Day Holy Thursday Good Friday Holy Saturday Easter Ascension Thursday Memorial Day Independence Day Assumption II. GUIDELINES FOR IMPLEMENTATION 1. The last day of the fall semester, including final examinations and Commencement, shall not be later than December The Thanksgiving Holiday shall begin Monday and end Saturday of the week of the fourth Thursday of November. 3. The Easter holidays shall include, but not necessarily be restricted to, the Thursday, Friday, and Saturday preceding Easter, and the Monday following Easter Sunday. 4. The last examination day of the Spring semester shall be no later than the Wednesday preceding commencement. 5. The final examination period shall include each class meeting day of the week. 5

7 6. Reading Days shall not be provided to cause an exception to any of the foregoing rules. 7. The term Reading Day shall designate an academic calendar day on which the University is open but on which regularly scheduled classes are not held. 8. The mid-term week, the period for conducting mid-term examinations, shall be the calendar week preceding the forty-fifth day. 9. The latest date for instructors to report mid-term grades shall be the Monday following the last day of midterm exams. 10. The latest date for first semester freshmen to withdraw with permission of the academic advisor shall be the last class meeting day of the semester. 11. The latest date for undergraduates (other than first-semester freshmen and first-semester transfer students) and graduate students to withdraw with a W grade is the end of the twelfth week of the fall and spring terms. 12. The latest date for removing I grades in undergraduate courses in the previous semester or summer session shall be the Friday of the mid-term week. 13. The due date for instructors to report I grade removal shall be the Friday of the next class week following the latest date for removal of I grades. 14. A one-week vacation during the Spring semester is to be included near midsemester whenever feasible, following the latest date for instructors to report mid-term grades and with the timing of the Easter holiday kept in mind. III. PROCEDURES AND DATES 1. The Registrar requests authorization of the Provost and Academic Vice President by August 1 to organize the Academic Calendar Committee for the year. The Committee includes, but is not limited to, representatives for the Provost, the Academic Council, Student Services and the Student Government Association. NOTE: Each year s committee usually works on drafts of proposed calendars for the third and fourth years in advance. 2. The Chair of the Committee (usually the Registrar) prepares a proposed calendar(s) according to policy and submits to the Committee for approval or change by September Calendars approved by the Committee are submitted to the Academic Council by September 30 (or the meeting closest to this date). 4. The Provost allows two to four weeks for Deans to study the Academic Calendar. The Calendar then must be approved by November 1. 6

8 UNIVERSITY EVENTS MASTER CALENDAR JULY 2016 Duquesne University: The Operational Calendars Tuesday, July 12 - Friday, July 15 Thursday, July 28 Friday, July 29 F.A.S.T. Various Campus Locations Spiritan Division Awards Ceremony 7:00 p.m. School of Nursing 2 nd Degree Graduation 1:00 p.m. SMBA Commencement Ceremony 1:30 p.m. AUGUST 2016 Wednesday, August 3 Friday, August 5 Thursday, August 11 Tuesday, August 16 Wednesday, August 17 - Saturday, August 21 Wednesday, August 17 Transfer Preview Day Rangos School of Health Sciences Commencement 6:30 p.m. International Student Orientation Freshman Move-In 9:00 a.m. 9:00 p.m. Freshman Orientation Program Entire Union and Classrooms Matriculation Ceremony 2:45 p.m. 4:00 p.m. Parent Dinner 5:30 p.m. Saturday, August 20 - Sunday, August 21 Upperclassmen Move-In 7

9 Sunday, August 21 Mass of the Holy Spirit 11:00 a.m. School of Pharmacy White Coat Ceremony 6:00 p.m. 8:30 p.m. Monday, August 22 Wednesday, August 24 Fall Semester Classes Begin School of Nursing White Coat Ceremony 5:00 p.m. SEPTEMBER 2016 Monday, September 5 Wednesday, September 7 & Thursday, September 8 Tuesday, September 13 Wednesday, September 14 Sunday, September 18 Thursday, September 22 Friday, September 23 Sunday, September 25 Labor Day No Classes/Offices Closed Meet the Greeks 8:00 p.m. Libermann Lunch Job Fair 9:00 a.m. 5:00 p.m. Admissions Fall Open House Various Campus Locations President Gormley Inauguration /Various Locations Homecoming Week-end Wednesday, September 28 - Integrity of Creation Conference Friday, September 30 OCTOBER 2016 Saturday, October 1 Fr. Hogan s Platinum Birthday 6:00 p.m. 8

10 Wednesday, October 5 Wednesday, October 12 Friday, October 14 Saturday, October 15 Sunday, October 16 Saturday, October 15 Thursday, October 20 - Friday, October 21 Friday, October 21 Wednesday, October 26 Libermann Luncheon Disabilities Awareness Lunch Board of Directors Meeting 2:00 p.m. Family Weekend Various Locations White Rose Ball 5:30 p.m. Wecht Institute Annual Symposium Law Alumni Reunion Dinner 5:00 p.m. 25-Year Dinner 5:30 p.m. NOVEMBER 2016 Tuesday, November 8 Friday, November 11 Libermann Luncheon Veterans Day Breakfast 7:30 a.m. Holy Spirit Colloquium Lecture 7:00 p.m. Saturday, November 12 Women s Advisory Board Wine Tasting 6:00 p.m. 9

11 Monday, November 21 - Sunday, November 27 Thursday, November 24 - Friday, November 25 Students Thanksgiving Break No Classes Thanksgiving Break Offices Closed DECEMBER 2016 Thursday, December 1 Night of Lights Perron, Academic Walk, Mellon Hall Patio, 5:00 p.m. 8:00 p.m. School of Law 1911 Society Reception 5:30 p.m. Friday, December 2 Sunday, December 4 Thursday, December 8 Friday, December 9 - Thursday, December 15 Saturday, December 10 Friday, December 16 Duquesne Society Christmas Cocktail Party 6:00 p.m. 9:00 p.m. ODK Induction Mass/Ceremony: University Chapel 11:00 a.m. Luncheon: 2:00 p.m. Holy Day: The Immaculate Conception No Classes/Offices Closed Final Exams Alumni Breakfast with Santa 8:00 a.m. Winter Commencement Baccalaureate Mass University Chapel 9:00 a.m. Winter Commencement Ceremony 11:00 a.m. Tuesday, December 20 Transfer Preview Day 9:00 a.m. 10

12 Thursday, December 22 Friday, December 23 - Sunday, January 1, 2017 Staff Awards Luncheon Christmas Break No Classes/Offices Closed JANUARY 2017 Thursday, January 12 Monday, January 16 Tuesday, January 17 Tuesday, January 17 - Wednesday, January 18 Sunday, January 29 Spring Semester Classes Begin Martin Luther King, Jr. Day No Classes/Offices Closed Libermann Lunch Meet the Sororities and Fraternities 4:00 p.m. Sorority Bid Night 8:00 p.m. 11:00 p.m. FEBRUARY 2017 Monday, January 30 Friday, February 3 Friday, February 10 Saturday, February 11 Tuesday, February 14 Wednesday, February 15 Founders Week Various Locations Board of Directors Meeting 2:00 p.m. 5:00 p.m. Valentine s Day Ball Libermann Lunch Spring Job Fair 10:00 a.m. 3:00 p.m. 11

13 Saturday, February 18 Sunday, February 19 Saturday, February 25 Sunday, February 26 Wednesday, March 1 Monday, March 6 - Saturday, March 11 Wednesday, March 8 Tuesday, March 14 Wednesday, March 15 Saturday, March 18 BSNES Preview Day Union and Dougherty Ballrooms 8:00 a.m. 4:00 p.m. Pharmacy Preview Day Union and Dougherty Ballrooms 8:00 a.m. 4:00 p.m. School of Nursing Preview Day 8:00 a.m. 2:00 p.m. School of Education Preview Day 8:00 a.m. 2:00 p.m. MARCH 2017 Ash Wednesday Spring Break No Classes Libermann Lunch Libermann Lunch Kickoff to Graduation 11:00 a.m 4:00 p.m. School of Business Preview Day 8:00 a.m. Biomedical Engineering Preview Day 9:00 a.m. 4:00 p.m. Liberal Arts Preview Day 9:00 a.m. 1:00 p.m. Monte Carlo Night 8:00 p.m. 11:00 p.m. 12

14 Sunday, March 19 Monday, March 20 Wednesday, March 22 Thursday, March 23 Sunday, March 26 Tuesday, March 28 Rangos School of Health Sciences Preview Day Union and Dougherty Ballrooms 8:30 a.m. 2:30 p.m St. Joseph s Day Breakfast 8:00 a.m. Libermann Lunch ISO Night Spiritan Division Preview Day 10:30 a.m. Libermann Lunch APRIL 2017 Saturday, April 1 Monday April 3 - Friday, April 8 Wednesday, April 5 Thursday, April 13 Friday, April 14 Saturday, April 15 Sunday, April 16 Monday, April 17 Wednesday, April 19 Senior Celebration Mass : 4:00 p.m. Dean Receptions Various Locations: 5:00 p.m. Dinner : 6:00 p.m. Greek Week Libermann Lunch Holy Thursday No Classes/Offices Closed Good Friday No Classes/Offices Closed Holy Saturday Easter Sunday Easter Monday No Classes/Offices-Open Benefits Fair 10:00 a.m. 2:00 p.m. 13

15 Sunday, April 23 Friday, April 28 Women s Guild Spring Luncheon 11:00 a.m. Spirit of Diversity Dinner Dougherty Ballroom (Power Center) 5:00 p.m. MAY 2017 Thursday, May 4 - Wednesday, May 10 Thursday, May 4 Wednesday, May 10 Friday, May 12 Final Exams President s Scholarship Dinner William Penn Hotel 6:00 p.m. Becoming the Tradition Power Center 5:00 7:00 p.m. Baccalaureate Mass Commencement 5:00 p.m. Saturday, May 13 Monday, May 15 Thursday, May 18 Friday, May 19 Saturday, May 20 Diploma Recognition Ceremonies and Summer Session Classes Begin Dinner for the Board of Directors 6:00 p.m. Board of Directors Meeting 2:00 p.m. 5:00 p.m. Pharmacy Commencement 10:30 a.m. 14

16 Thursday, May 25 Holy Day: Ascension Thursday No Classes/Offices Closed English Festival Union and Various Classrooms 8:00 a.m. 3:00 p.m. Monday, May 29 Memorial Day No Classes/Offices Closed JUNE 2017 Friday, June 2 Sunday, June 4 Sunday, June 11 Duquesne Society Cocktail Reception Administration Building Courtyard 6:00 p.m. 8:00 p.m. Law School Commencement 11:00 a.m. Duquesne Fest Various Campus Locations 15