Greenhouse Gas. Emission Inventory Report:: 2013 GREENHOUSE GAS EMISSIONS INVENTORY REPORT. Prepared by : Metin Tokgöz. Controlled by : Uğur Çomoğlu

Transcription

1 Emission Inventory Report:: Roche Müstahzarları A.Ş. Greenhouse Gas Emissions Inventory Report 2013 Prepared by : Controlled by : Uğur Çomoğlu Approved by : Berrin Yılmaz Date : 17 February 2014 Base Year : 2011 Period : 2013 (01 January December 2013)

2 Table of Contents 1. Preamble Objectives Definition of Organization Responsible Personnel Organization Boundaries Scope of Emission Sources Current Emissions List Out of Scope Emissions Assumption Selection of Base Year Emission Factors Emission Decrease and Removal Materiality Technical Evaluation Confirmation of Greenhouse Gas Inventory Graphic Presentations References Annexes

3 1. Preamble (M p) This Greenhouse Gas Inventory Report was prepared as per article of ISO Standard (Greenhouse Gases - Section 1: Guideline and Characteristics on Calculation and Reporting Greenhouse Gas Emissions and Removals on Corporation Basis). While preparing, inventory was created by taking IPCC and calculations on national basis as baseline. These principles were determined as per requirements of Kyoto 2012 mechanism. The objective is to ensure that this report is complete, consistent, accurate, related and transparent. Roche Turkey SOP HR-40 Calculation and Reporting of Greenhouse Gas Emissions was taken into consideration. It can be accessed by Roche Turkey and Roche Global and also if requested by outside companies. Greenhouse gas inventory of Roche Turkey published with this report includes greenhouse gases covered by Scope-1 and Scope-2 and personnel transport services and air travels as a part of the business covered by Scope 3. At the same time, these data are included in the greenhouse gas inventory study published by Roche Global. 2. Objectives With this study Roche Mustahzarlari A.S. perceives creating an awareness regarding calculation of emissions in pharmaceutical sector as an objective and aims to share an emission information source that can be reference within the sector with public. At Roche Mustahzarlari A.S.; As Roche Turkey, it is our principle to focus on protection of human life, environment and natural sources and existence of a much better environment, Each year we highlight trainings and activities that encourage continuous development of environment and energy management system and also protection of environment and human health by designating new objectives and aims and commit that we will focus on environmental factor,

4 We search for new and more reliable technologies and processes in order to minimize our effect on environment as a part of our social responsibility and sustainable improvement objective, We ensure business continuity by managing Safety, Health and Environmental matter with the same sense of responsibility, and just as methodically, as issues concerning quality, productivity and cost-efficiency. We use the natural sources in an optimum way and try to decrease our ecological effect, Increasing energy efficiency and decreasing energy consumption on a rate of 10% in 5 years according to 2009 basic year are among the strategic objectives of Roche Global and Local, Important energy resources; We create and follow efficiency projects in energy consumption fields such as building operation systems, vehicle fleet and business travels, We comply with the national and international legal legislation and regulations regarding the environment, We ensure increasing the environmental awareness of all of our employees and contractors via trainings, We follow examples of good practices of Roche Global and include the practices that can decrease our environmental effect into our processes, We try to increase the rate of renewable energy sources within our consumed energy sources, We monitor the energy consumption and greenhouse gas emissions of our organization, issue local or global reports and try to decrease our emission rates by our planned energy efficiency actions. 3. Definition of Organization (7.3.1 a) Roche Mustahzarlari A.S. is the affiliation of Roche Basel Switzerland as the headquarters and supplier. Headquarters of Roche Turkey is in Istanbul. Roche Ilac started its business in

5 Turkey in 1958 and since then it has been offering innovative solutions at the same time with the rest of the world to Turkish physicians and patients with unique products for treatment of diseases of oncology, hematology, virology, dialysis, rheumatology, transplantation and osteoporosis. Roche performed manufacturing between in Turkey and since 2006 ended local manufacturing due to the changes in product strategies. There are 452 personnel and nearly 225 people perform their duty as field team. There is a comprehensive sustainability strategy of Roche Turkey. Execution of the strategy is supported by sustainability board. The main objectives of the strategy are: 1. Establishing sustainability approach in company culture It is the mission of Roche to ensure that company employees gain and internalize a point of view in terms of sustainability and reflect it into their business and private lives. Informative presentations, trainings, event organizations and projects participated by the employees are implemented for these purposes. 2. Creating sustainability awareness by improving stakeholder dialogue It is expected from company employees to internalize sustainability and also from company stakeholders to widespread this point of view. Thus, a multiplier effect can be created and understanding of work responsibility will become widespread throughout the sector. There are many ongoing projects regarding this issue. 3. Executing improvement practices by sustainability indicators Improvement plans are created and executed by taking performance indicators required to be complied and improved within framework of work responsibility understanding as a basis. 4. Sustainability leadership in EEMEA Region Roche Turkey aims to widespread sustainability awareness in the region of EEMEA including 87 countries (Eastern Europe, Middle East,Africa). For this purpose, the objective is to create awareness by providing trainings and seminars in the region. 5. Monitoring-Evaluation Roche Turkey started to prepare first corporate responsibility report by taking into consideration the fact that if it is measurable then it is manageable. The report for the

6 year 2012 is being prepared. The objective is to share the report with all of the stakeholders. Roche Global has been selected as Super Sector Leader for five consecutive years in 2009, 2010, 2011, 2012 and 2013 in the field of health at Dow Jones Sustainability Index whish the most important reference source about sustainability performances of the companies. In Roche Turkey, mobile working culture that will decrease the environmental effect such as closing the regional office and warehouses, using domestic and foreign video conference system as a communication mean, electronic fax application, providing laptops to employees in the headquarters and tablet PCs to field team have been started to be implemented. The organizational structure of Roche Turkey is shown in organizational scheme of Annex-1.

7 4. Responsible Personnel (7.3.1 b) Preparation of Annual Greenhouse Gas Emission Inventory Report is under responsibility of Administrative Affairs and Office Management at Roche Mustahzarlari A.S. The objective is to raise environmental awareness in service provider companies. Plaza Management, in which Roche Turkey performs its headquarter activities, and technical service firms provide support for preparation of greenhouse gas inventory report. Annual report is prepared under leadership of Roche Turkey Administrative Affairs and Office Manager (SHE Officer). Names of the Members 1) Ugur Comoglu (Administrative Affairs and Office Manager SHE Officer) 2) Hamit Yilmaz (Car and Office Management Specialist) 3) Metin Tokgoz 4) Aykut Berkoz (Guney Plaza Management Coordinator) 5) Building Energy Team (Güney Plaza, Roche, technical service and energy consultancy firms) Greenhouse inventory report of Roche Mustahzarlari A.S. was prepared according to HR-40 Calculation and Reporting of Greenhouse Gas Emissions created as per ISO standard. 5. Organization Boundaries (7.3.1 d/4.1) Geographic Boundaries: Roche Mustahzarlari A.S. performs its activities in the plaza building located on coordinates of North East on the address of Guney Plaza Eski Buyukdere Caddesi No: Maslak / Istanbul.

8 Picture 1 : Roche Mustahzarlari A.S. Satellite image Picture 2 : Roche Mustahzarlari A.S. Satellite image

9 Picture 3 : Roche Mustahzarlari A.S. Satellite image Resim 4 : Roche Müstahzarları A.Ş. Uydu görüntüsü

10 Financial Boundaries; Roche Mustahzarlari A.S. providing service on 14 floors of 23-floor plaza building including 18 floors of offices and 5 floors of garage possesses the efficiency in terms of finance and administration in building organization systems due to related articles of the leasing contract. It is responsible for all parts of the greenhouse gas emissions in related office floors and for the parts on its share of the shared area for the occupied floors. Operational Boundaries; In calculation of greenhouse gas emissions, activities under its control in terms of building organization system regarding the floors in which Roche Mustahzarlari A.S. provides service as organizational structure were taken on share basis. (The Greenhouse Gas Protocol Control Approach) Besides from the Headquarter office of Roche Turkey, there are 1 (one) Official Affairs Office and 3 (three) Regional Meeting Centers, which are located in Ankara, Istanbul and Izmir, in Turkey. There are 362 employees using company vehicles for business needs or due to status within Turkey. 362 vehicles in Roche vehicle fleet are managed with operational renting method. Vehicle fleet consists of vehicles running on 100 % diesel. Roche Turkey is efficient and in control in terms of selecting vehicle brand, establishing renting conditions and determining fuel supply firm. For this reason, greenhouse gas emissions utilized in vehicle fleet for business purposes are evaluated under scope Scope of Emission Sources (7.3.1 e) Definition of emission sources is determined in Greenhouse Gas Protocol and ISO Standard. Within this framework, emission sources included into scope of Roche Mustahzarlari A.S. are shown in Annex 2 : Roche Turkey Emission Sources List. After determination of emission sources, procedures of obtaining and reviewing data and selecting and calculating appropriate emission factor are defined in HR-40 Calculation and Reporting of Greenhouse Gas Emissions instruction and Annex-2 Emission sources list. Furthermore, assumptions used in calculation, formulation and technical evaluation criteria are explained in these instructions and correct and consistent calculation was aimed by also defining calibration and measurement control conditions.

11 Emission sources stated in Roche Mustahzarlari A.S. are evaluated under 3 scopes. These scopes are: Scope 1: Direct Emissions These emissions cover the emission sources occurred due to procedures and released directly to atmosphere by us. Scope 2: Energy Directed Emissions These emissions are the ones that occur due to raw materials taken from outside as energies as the electricity we purchase. Electricity in our current plaza (Maslak Guney Plaza) is supplied as completely renewable electricity with the windpower plant since 2010 July. No carbon is released during production of this electricity, i.e. energy directed emission source is 0. RENEWABLE ENERGY SOURCE CERTIFICATE Consumption Facility: Guney Plaza Isletmeciligi ve Insaatcilik Sanayi Ticaret Limited Sirketi Plant Number: Agreement Enforcement Date: Agreement Termination Date: Fina Elektrik Enerjisi Ithalat Ihracat ve Toptan Satis Anonim Sirketi commits hereby to supply all electricity to be sold to Guney Plaza Isletmeciligi ve Insaatcilik Sanayi Ticaret Limited Sirketi under electricity sales agreement detailed above only from production facilities that use renewable energy source. Onur Yazgan Executive Committee Member <signature>

12 Scope 3: Emissions from Other Sources These emissions occur due to outside services and there is no possibility to control these emissions. Calculation of emissions arising from employee transportation services and air travels for business purposes are performed under scope-3 in Roche Turkey greenhouse gas inventory report. 7. Current Emissions List (7.3.1 f) Emission sources currently defined for the ongoing emission inventory period are stated in Annex-2 Roche Turkey Greenhouse Gas Emission Sources table. 8. Out of Scope Emissions Emissions included in inventory are calculated by processing the obtained data and using appropriate emission coefficients. In addition, emissions outside the organization boundaries and with low cost effect in terms of consumption values and low contribution to greenhouse gas inventory, emissions for which no data is obtained or emission coefficient is not found are left outside of the scope. Roche Turkey does not possess regional offices in Turkey with its mobile working culture project. For the years 2008 and 2010, activities of 49 regional office and warehouses in different provinces of Turkey were terminated. Regional Meeting Centers in Ankara, Izmir and Adana were kept outside of the scope as total emission source do not exceed 0,79 % (Scope 1-2). The rates of Roche for using the sprays and products for cleaning purposes in Guney Plaza technical department cannot be determined; they are kept out of scope (Scope-1). Greenhouse gas emission sinks for which Roche Turkey has incorporeal rights (Forests and coppice forests) are stated in Annex-3 with details but was not taken into account for the calculations. As a result of the calculations, no other emission source that could be remained outside the scope so as not to exceed 5% of total materiality was determined.

13 9. Assumption In calculation of emissions sourced from natural gas; 0,9 fold of AEOB calorific value announced by supply firm was accepted as monthly average value in transforming qualitative amounts to energy unit. (IPCC) Oxidation coefficient was accepted as 1 for boiler burning calculation. Emission factors were calculated by taking IPCC energy/stationary combustion table 2.2 as reference. In calculation of emissions sourced from generator; Guney Plaza main and spare generators are initiated in power cuts and during maintenance. Generator group runs according to electricity necessity during operation. For this reason, diesel fuel amount burned by generators in 2013 was taken into consideration. Roche spare generator is only initiated during maintenance periods. Diesel fuel used in fuel tank was considered to be completely burn. Diesel fuel net calorific value stated by fuel supply firm was used in the calculation. Relative weight of diesel fuel was accepted as 0,83 kg/l after obtaining the minimum and maximum values of the supplier firm. In calculation of emissions sourced from fire extinguished systems; Leakage and loss rate of portable Co2 fire extinguishers was taken as 0,02 and leakage and loss rate of immovable fire extinguishers in Server room was taken as 0,015. (EPA5 Direct HFC & PFC emissions from use of refrigeration and air-conditioning equipment) In calculation of emissions sourced from fuel consumption of vehicle fleet; Consumption amounts of vehicles with gasoline and diesel fuels are obtained from annual report of supplier firm. As the amount of fuel in vehicle fuel tanks cannot be calculated in the first and last days of the year, it is accepted that vehicles start the year with empty tank at the beginning of 2013 and burned the end-of-year fuel purchases.

14 During remission of vehicles of which operational rent contract is terminated and changed in 2012, it was assumed that new vehicles and the vehicles that were returned have the same fuel amount in their fuel tanks. During calculation of fuel consumption of private vehicles for business purposes, Liter averages burned at 100 km in diesel or benzene vehicles were taken into consideration for kilometer data (Diesel 5.99 Lt/100km). Relative weight of diesel fuel was accepted as 0,83 kg/l after obtaining the minimum and maximum values of the supplier firm. Relative weight of gasoline fuel was accepted as 0,7475 kg/l average value after obtaining the minimum and maximum values of the supplier firm. Diesel and gasoline minimum calorific values stated by fuel supplier firm were used in the calculation. Fuel pump uncertainty rate was taken as 0,3% as stated by supplier firm. CH4 Metan and No2 Azote emission factors were calculated by taking IPCC Mobil combustion table as reference. In calculation of emissions sourced from HFC cooling gases; Leakage/loss rate of cooling gases were taken as 10%. IPCC data were used in global warming potential of cooling gases. In calculation of electricity consumption; In total electricity consumption of Guney Plaza; Values occurred by consumption of Roche Müstahzarları were taken into account on 100% rate. (floors, service areas, system room, cooling tower etc.) For consumptions of common areas, share of Roche Mustahzarlari A.S. with proportion of utilization purpose of the related area was taken into consideration (gross square meter, office square meter, number of vehicle parking lots, number of WC etc.) Greenhouse gas emission effect for 2013 is 0.

15 In calculation of emissions sourced from personnel transport services; Personnel services consist of diesel-fueled vehicles and amount of the wasted fuel was acquired from the monthly service report invoiced by the service supply firm. Monthly distances of route of the vehicles used as personnel services were taken into account and catalogue of the vehicle models with regard to consumption in the city were taken into consideration in calculation of fuel consumption. Since requests that are out of town are also involved in extra service requests, average values of in- and out-of-city fuel consumption of these vehicles were taken into account. Diesel fuel was accepted as 0,83 kg/l after minimum and maximum weight density values of the fuel firm with which the supply firm agreed was taken into consideration. Diesel fuel lower heating values specified by the fuel supply with which supply firm was agreed were used in the calculation. 0,2% which was specified by supply firm was accepted as the fuel pump uncertainty rate. In calculation of emissions sourced from air travels; Calculation of the air distances were based on the records of the relevant supplying firm. It was accepted that 5 liters of aircraft fuel was used in each 100 kilometers for each flight per person (passenger) in the calculation of emissions. Tüpraş (Türkiye Petrol Ürünleri A.Ş) data was taken into account in weight density of jet fuel and kg/l, which is the average of the lowest and the highest values was accepted. 10,200 kcal/kg was accepted as the lower heating value in the calculation. In addition, basis of each acceptance and their effects on calculation are detailed in HR-40 Calculation and Reporting Greenhouse Gas Emissions and Annex-2 Emission Sources List.

16 10. Selection of the Base Year (7.3.1 j) This is the second-year Greenhouse Gas Emission Inventory Report of Roche Mustahzarlari A.S in terms of Scopes 1 and 2. Scopes 1 and 2 were compared to the data of the year 2011 as the base. First-year greenhouse gas emission inventory report for the Personnel Transportation and Air Travels is included in the Scope 3. Since the Scope 3 Emission Inventory was made in 2012 for the first time, the data of this year was considered as the base. 11. Emission Factors (7.3.1 l, n) As there is no Turkey National Inventory, methods and measurements of IPCC were taken as a basis for the coefficients to be emission factors in calculations. In addition, at some points activity values of public institutions of Turkey and EPA technical publishing were taken as basis. These factors are stated in Annex: 2 Emission Sources List. 12. Emission Decrease and Removal (7.3.1 g) According to objectives stated by Roche Mustahzarlari, decreases and removals to be performed for Annual Greenhouse Gas Emission Inventory Report for the next periods are determined annually and recorded as stated in Procedure of Calculation and Reporting Greenhouse Gas Emissions Objectives and Actions for 2013 to Decrease Greenhouse Gas Emissions when compared to the Base Year The following actions which ensure improvement in greenhouse gas emission inventory were completed in 2013 when compared to 2011 and totally 10,99 % decrease in Scope 1 and Scope 2 emissions was ensured. Roche Mustahzarlari determined decrease in energy consumption as a strategic objective for decreasing the occurrence of greenhouse gases and it creates improvement actions according to this objective.

17 4 actions were carried out in order to decrease electricity consumption in building organization system. These projects which provide efficiency in terms of energy consumption had no effect on decreasing greenhouse gas inventory since electricity supply was provided from renewable energy source. 1 internal audit was performed in building operation systems in terms of energy consumption and greenhouse gas emissions. Building Energy team held 3 meetings with record during the year and followed its planned projects. By placing a Watch your steps warning on the Foreign Travel Form input screen in the Personnel Expenses System used in the Company, which queries the necessity level of the travel and the alternative carbon emission-decreasing measures, attention of the employees on the air travels was attracted. WWF-Turkey Green Office Program, which was initiated in the central administration office in 2012, continues and the actions, which will raise awareness of employees about the energy consumption, were taken with this program. Cooling system equipment including 6,1 kg HFC gas was disposed. Greenhouse gas emission resulting from building HFC gases decreased by 19 %. In 2013, greenhouse gas emission process was improved in terms of calculation of the private consumptions keeping vehicle fuel supply units closed in public holidays and collective leave period With the Ofis Benim-My Office Project, which was carried out in the last quarter of 2013, employees of the central office started to work from home and greenhouse gas inventory calculation process was improved in terms of calculation of natural gas, electric, fuel purchase and fuel consumption personnel services. In 2013, in order to decrease emissions sourced from fuels burned in vehicle fleet, which is the most important greenhouse gas emission inventory of Roche Mustahzarlari A.S., actions which are stated below were performed and greenhouse gas emission inventory sourced from total vehicle fleet 3.1% of which were sourced from diesel vehicles decreased by 9.1% in 2011 Economic Driving Training was initiated.

18 The employees were informed about economic driving techniques. Transportation facilities via air and/or high-speed train were promoted according to the routes. Energy consumption refractions started to be indicated in the Vehicle Fleet Management Report. 13 vehicles over km were replaced with the low-mileage ones. The effects of the lower-emission vehicles, which were included in the fleet at the end of 2012, started to be observed in this year Objectives and actions which will decrease greenhouse gas emission 1 internal audit will be carried out in the building operating systems in terms of energy consumption and greenhouse gas emissions. Building energy team will hold planned meetings and work on the energy efficiency projects, which will be detected within the year. Consciousness-raising studies about energy efficiency will be maintained (Air travels, resource use, Green office studies etc.). Use of the video conference systems will be promoted in order to reduce air travels and activities for raising awareness will be planned about this subject. Route optimization study, which was initiated in 2012 to reduce the greenhouse gas emissions result from the personnel service routes, will be sustained. 1 Electric Vehicle will be included in the vehicle fleet. As pilot scheme, Mobiliz Vehicle Tracking System will be placed in some of the vehicles in the fleet, which informs the driver in order to reduce the fuel consumption. Economic Driving Training will be provided to employees using company vehicles. Global Standards will be taken into account in the rental of new fleet vehicles. (Diesel: Lt/100km 4,6, Fuel: Lt/100km 5,5 ) Capacity of the server room in the building will be reduced and the coolant use will be decreased.

19 13. Materiality (7.3.1 o) Uncertainty and uncertainty levels for emissions factors included in Annual Greenhouse Gas Emissions Inventory Report in Roche Mustahzarlari were determined separately for each emission factor together with their scopes. These uncertainties were stated in Annex: 4 (A-B) Scope 1/2 and Scope 3 Materiality Summary Lists. Scope (1-2)Total Materiality Rate = +/ % Scope (3)Total Materiality Rate = +/- 9.6 % These uncertainty levels calculated or determined methodologically do not create any incompliance in terms of calculations in Annual Greenhouse Gas Emission Inventory Report. Uncertainty calculation methods are explained in HR-40 Calculation and Reporting of Greenhouse Gas Emissions procedure. 14. Technical Evaluation Technical evaluation of the system is handed during internal inspections performed once in a year. Control of invoices, data entries, data transfers, controls and calibrations of measurement devices are reviewed during this inspection. If there is a change in the sources from which emission factors are received or if there is a change in emission sources, these changes are reviewed during internal inspection and changes are reflected in HR-40 Greenhouse Gas Inventory Calculation Procedure. 15. Confirmation of Greenhouse Gas Inventory (7.3.1 r) There has not been any verification process by an external organization.

20 16. Graphic Presentations Graphic 1 : Scope 1 / 2 / 3, Distribution According to Emission Sources 2013 Greenhouse Gas Emission / Scope Car fleet / Disel Air travels Personnel Services Natural gas Car fleet / Gasoline HFC Gases / Building HFC Gases / In-Car Generators Co2 Fire extinguishers Electricity Emission Source Scope GHG Emission (t) Rate Car fleet / Diesel S/1 1989,28 63,7 % Air travels S/3 894,99 28,6 % Personnel Services S/3 96,69 3,1 % Natural Gas S/1 87,17 2,8 % Car fleet / Gasoline S/1 0 0 % HFC Gases/ Building S/1 30,37 1 % HFC Gases/ In-Car S/1 22,94 0,7 % Generators S/1 2,53 0,1 % Co2 Fire Extinguishers S/1 0, % Electricity S/2 0 0 % Total S/ %

21 Graphic 2 : Distribution of Emissions According to Scope 1/2/ Scope 1 / 2 / 3 Emissions S1 S2 S3 Scopes GHG Emission (t) % K-1 Total ,3% K-2 Total 0,00 0,0% K-3 Total 991,68 31,7% Total S/

22 Graphic 3 : Comparison of Scope 1/2 Emissions according to the 2011(Base, 2012 and 2013 years Emission Source Scope 2011 (base year) % Car Fleet / Disel S/1 2189, , ,28-9,1 Car Fleet / Gasoline S/1 39, Natural Gas S/1 103,58 84,76 87,17-15,8 HFC Gases / Building S/1 37,48 31,09 30,37-19 HFC Gases / In-Car S/1 23,34 22,94 22,94-1,7 Generators S/1 2,31 4,58 2,53 9,7 Co2 Fire Extinguishers S/1 0,0042 0,0042 0,0042 0,0 Electricity S/ ,0 Total S/ ,99

23 Graphic 4 : Scope 3, Distribution of Emissions Greenhouse Gas Emission / Scope 3 Personnel Services Air Travels Emission Source Scope Greenhouse gas emission (t) S-3Rate Total emission rate Personnel Services S/3 96,69 9,75 % 3,1% Air Travels S/3 894,99 90,25 % 28,6% K3 Total 991, % 31,7% Overall 3.124

24 Graphic 5 : Comparison of Scope 3 Emissions according to the 2012 year Comparison of Scope 3 Emissions according to the 2012 year Personnel Services Air Travels Emission Source Scope % Personnel Services S/3 121,18 96,69-20,21 Air Travels S/3 1265,96 894,99-29,30 Total S/ ,14 991,68 28,51

25 References ISO : 2006 Standard HR-40 Roche Turkey Calculation and Reporting of Greenhouse Gas Emissions Procedure Annexes Annex-1 Organization Chart Annex-2 Roche Turkey Greenhouse Gas Emission Sources List Annex-3 Materiality Report Annex-4 Materiality Report