Microsoft PowerPoint 2003 Custom Animation and Advanced Tools United States Coast Guard Computer Training

Transcription

1 Microsoft PowerPoint 2003 Custom Animation and Advanced Tools United States Coast Guard Computer Training Level Three

2 Microsoft PowerPoint 2003 Custom Animation and Advanced Tools Written and Edited by Kendra Lebel and James Sharpe September 1, 2004, Version 1.0

3 Additional Resources Visit Our Website! Click on your district and follow the links on the left to View the upcoming schedule Register for classes Download additional copies of manuals Connect to some great sites though our Useful Links page Get answers to some of the frequently asked questions Contact us with your questions and comments Try the Coast Guard Google Search Engine There is an easier way to tap into the vast resources available on the Coast Guard Intranet! Partnered with Google, the Coast Guard has implemented an extremely powerful search engine that catalogs all information published on the intranet, Coast Guard Wide! This document is copyrighted. It may not, in whole or part, be copied, duplicated, reproduced, translated, electronically stored, or reduced to machine readable form by anyone outside of the United States Coast Guard without prior written notice by the United States Coast Guard. Additional copies of this handout are available. Contact the USCG, Pacific Area Computer Training Team, Seattle, WA at (206)

4 Table Of Contents Custom Animation...1 Overview Of Custom Animation...2 Custom Animation For Objects...3 Tracking Animations In The Task Pane...4 Changing And Removing Animations...5 Reordering Animations...6 Automating Animations...7 Animating Charts...8 Advanced Slide Formatting...9 Overview Of Using Media Clips...10 Using Media Clips On A Slide...11 Creating Hyperlinks...12 Overview Of Action Buttons...13 Creating And Editing Action Buttons...14 Creating Custom Design Templates...15 Creating A New Title Master...16 Advanced Tools...17 Creating Custom Shows...18 Running A Custom Slide Show...19 Photo Album Slide Shows...20 Creating Looping Slide Shows...21 Creating Presentations For The Web...22 Saving Presentations As Web Pages...23 AutoStart Presentations...24 Compressing Pictures To Reduce File Size...25 Using The Package For CD Option...26 Appendix A: Keyboard Shortcuts...27

5 When Alexander the Great visited Diogenes and asked whether he could do anything for the famed teacher, Diogenes replied: Only stand out of my light. Perhaps some day we shall know how to heighten creativity. Until then, one of the best things we can do for creative men and women is to stand out of their light. John W. Gardner ( )

6 Custom Animation In this section, you will learn more about: Overview Of Custom Animation Custom Animation For Objects Tracking Animations In The Task Pane Changing And Removing Animations Reordering Animations Automating Animations Animating Charts 1

7 Overview Of Custom Animation Often you will have objects on your slide that you would like to animate separately from the bulleted text or title. In order to get objects such as AutoShapes, ClipArt, Text Boxes, Arrows and WordArt to appear individually, you must use Custom Animation. Custom Animation allows you a greater level of control over the objects on your slide. You are able to effectively bring objects on to the slide at the moment when they will be the most effective. The Custom Animation dialog box will allow you to specify several things including: Order in which the object appears on the slide Animation effect Timing of animations Multi-media effects Chart animation The Custom Animation Task Pane allows you to apply four different types of animations to objects. Choose from Entrance Effects, Emphasis Effects, Exit Effects and Motion Paths. You can also apply more than one effect to the same object if you want it to be animated multiple times. Once you have applied an animation effect to an object on a slide, you will be able to fine-tune its behavior in the Custom Animation Task Pane. You will be able to specify the speed at which it animates, the direction of the animation and whether the animation happens automatically or when you click the mouse. 2

8 Custom Animation For Objects In order to apply custom animation on a slide, you must first designate which object you wish to animate, then you will to need to choose which category effect (e.g., Entrance, Emphasis, Exit or Motion Path) to apply to the object. Animation Categories Category Entrance Effects Emphasis Effects Exit Effect Motion Paths Purpose Apply an Entrance Effect to the object if you want the object to appear after the slide begins. If an object has no Entrance Effect, it will be visible when the slide begins. Entrance effects are colorcoded green in the task pane. Apply an Emphasis Effect when you want the object to animate after it has already appeared on the slide. For example, you may want the object to change colors after it has appeared on the screen. Emphasis effects are color-coded yellow in the task pane. Apply an Exit Effect to the object when you want the object to disappear before the slide has finished. For example, if you want an object to appear, then disappear so another object can take its place, you would need to give the first object an Exit Effect. Exit effects are color-coded red in the task pane. Apply a Motion Path to your object if you want to make it travel in non-traditional patterns. For example, you can have your object move in a Figure 8 shape. Motion Paths are very much like Emphasis Effects in that they are applied to an object after the object is already on the slide. Motion paths are not color-coded, but their icon reflects the shape of their path. To animate an object on your slide: 1. Select the object on the slide that you wish to animate. 2. Open the Custom Animation Task Pane. 3. Click on the ADD EFFECT button. 4. Choose the category of the effect you want applied to the object. 5. Click on MORE EFFECTS at the bottom of the menu. 6. (Optional) Move the dialog box so you can see the object you are working with on your slide. This will allow you to preview the effect you are applying when you click on the different choices in the dialog box. 7. Select the effect from the dialog box, then click on OK. 3

9 Tracking Animations In The Task Pane Every animation you build in the task pane is Numbered and Color Coded to help you keep track of which animations apply to the object selected. Look at the picture below to see these features: Animations are numbered next to the object. These numbers correspond with the numbers in the task pane. Animation Effects are color coded so you can easily tell them apart. To track the animations that have been applied to an object: 1. Open the CUSTOM ANIMATION TASK PANE. 2. Select the object on the slide. 3. Look in the lower portion of the task pane to see which animations have gray boxes around them. The Star is selected and the corresponding animations are highlighted in the task pane. 4

10 Changing And Removing Animations Once you have applied animations to your objects, you can Change them without deleting them first. The key to successfully changing animations is to select the animation you want to change first, then select another animation using the change button. To change an animation: 1. Click once on the animation in the task pane that you want to change. 2. Click on the CHANGE button at the top of the task pane. 3. Select the animation category (e.g., Entrance, Emphasis, Exit or Motion Path) that you want to use for the animation. 4. Click on MORE EFFECTS. 5. (Optional) Move the dialog box so you can see the object you are working with on your slide. This will allow you to preview the effect you are applying when you click on the different choices in the dialog box. 6. Choose the animation from the dialog box. 7. Click on OK. Removing Animations If you decide that you do not want a particular animation, you can remove it from the object. This will remove the one animation only. To remove animation from an object: 1. Click once on the animation in the task pane that you want to change. 2. Click on the REMOVE button at the top of the task pane. 5

11 Reordering Animations Once you have the effects created in the task pane, you can reorder them so they animate in the order you want. To reorder the animation effects: 1. Click on the animation in the task pane that you want to reorder. 2. Use the REORDER ARROWS at the bottom of the task pane to move the item up or down in the list. 3. (Optional) Use the PLAY button to see the animations play in order. 4. (Optional) Use the SLIDE SHOW button to run the slide show. Caution If you use an Animation Scheme and you have text on your slide, you will see entries in the Custom Animation Task Pane that represent the text animations. You can change these animations just as you would if they were an object. 6

12 Automating Animations Sometimes you may want the animations on your slide to happen automatically, without having to click your mouse each time. If you would like to automate the animations for one or more objects within a slide, you will want to use the Start feature in the Custom Animation Task Pane. Choose ON CLICK when you want the object to be animated when you click your mouse. This is the default setting. Choose WITH PREVIOUS when you want the animation to begin when the previous object begins its animation. This allows two animations (on separate objects) to happen at once. Choose AFTER PREVIOUS when you want the selected animation to begin immediately after the previous one stops. This setting can also be customized to include a lag time between the end of one animation and the beginning of the next. To set automatic timing for objects on your slide: 1. Click once on the animation in the task pane that you want to change. 2. Click on the Start down-down menu at the top of the task pane. 3. Choose WITH PREVIOUS or AFTER PREVIOUS. 4. (Optional) Repeat steps 2 and 3 for each object you want to automate. Bright Idea To create a delay between animations, choose the After Previous setting then DOUBLE CLICK on the animation in the task pane to open the Effect Options dialog box. Click on the Timing tab to apply a delay, control the speed or set up a repeat pattern. Click on OK to apply the new settings. 7

13 Animating Charts Text and objects are not the only things that can be animated in a slide show. Many people are surprised to learn that charts can be animated as well. Charts can be animated as a whole, or each bar or series can be animated individually. Use the Chart Animation tab in the Effect Options command apply animation to your chart. As with other objects, you must first designate the chart object to be animated before you can apply animation effects. To Animate the Chart as One Object: To animate a chart so the whole chart appears at once: 1. Open the Custom Animation Task Pane. 2. Click once on the chart object on the slide. 3. Click on the ADD EFFECT button. 4. Choose the category of the effect you want applied to the object. 5. Click on MORE EFFECTS at the bottom of the menu. 6. (Optional) Move the dialog box so you can see the object you are working with on your slide. This will allow you to preview the effect you are applying when you click on the different choices in the dialog box. 7. Select the effect from the dialog box, then click on OK. To Animate the Chart as a Series or By Category To animate the chart by series or by category: 1. Begin by following steps 1 7 above. 2. DOUBLE CLICK on the chart animation in the task pane. This will open the Effect Options dialog box. 3. Click on the Chart Animation tab. 4. Click on the Group Chart down-arrow. 5. Select BY SERIES or BY CATEGORY. 6. Click on OK. Bright Idea Use the By Element In Series or By Element In Category choices if you want each individual item on the chart to be animated. 8

14 Advanced Slide Formatting In this section, you will learn more about: Overview Of Using Media Clips Using Media Clips On A Slide Creating Hyperlinks Overview Of Action Buttons Creating And Editing Action Buttons Creating Custom Design Templates 9

15 Overview Of Using Media Clips PowerPoint allows you to display pictures as well as other multi-media elements such as Video and Audio clips. Sound and video files can be inserted from a file location or from the Clip Art Task Pane. Sound and video files can also be downloaded from the Web. The extension in a sound or video file name indicates the multimedia format. Common sound formats include.wav,.mid, and.rmi. Common video formats include.avi,.mpg,.mp2, and.mpeg. You can also digitally record music, speech and video, and incorporate them into your slide show. Sound and video files are inserted as linked objects, which appear as images on the slide. These objects can be moved and resized. Since the sound and video objects are linked to their original files, you must include these files if you copy the slide show to another computer. Sound and video effects can be set to automatically start when the slide appears or when you click the multimedia object. When you preview the slide or run the slide show, you can hear the sound and view the video. To play sound or video, you must have equipment on your computer that supports audio or video play. To determine what equipment is installed on your computer and how it is set up, double-click the Multimedia icon in the Windows Control Panel. 10

16 Using Media Clips On A Slide You can add multimedia effects, such as sound and video that play while running a slide show. Sound and video can be used to call attention to a particular slide and its contents. Music can be added to introduce a slide or provide a nice background to an entire show. Files can be added from the Clip Art Task Pane or from your files. To add sound or motion clips to your slide: 1. Display the slide that you want to insert the sound or video. 2. Click on INSERT MOVIES AND SOUNDS. 3. Choose the MOVIE FROM FILE or SOUND FROM FILE command. 4. Click on the Look in drop-down arrow. 5. Select the drive where the sound or video file is located. 6. Select the folder where the sound or video file is located. 7. Select the desired sound or video file. 8. Click on OK. 9. Choose YES to play the sound or video automatically in the slide show, or NO to play the sound or video manually. Bright Idea An alternate method of getting media clips on your slides is to insert a new slide that contains the Content layout. Once you have inserted the slide, you can double click on the Insert Media Clip placeholder then choose a motion or sound from the Clip Art Task Pane, or click on IMPORT CLIP to choose a media clip from your files. The advantage of using the placeholder to insert the media clip is that the media clip is automatically sized to fit into the placeholder and if you were to switch slide layouts, the media clip would automatically be resized in the new layout. 11

17 Creating Hyperlinks Creating New Links When you want to quickly jump to another slide in your presentation, a network file or an Internet web page, use a Hyperlink to get you there. Hyperlinks even allow you to link to other presentations and sub-sections of your main presentation, called Custom Shows (discussed in the next chapter). Hyperlinks are often shown as underlined text, much like a link you would find on a web page. You can set any text or object (including drawings, charts, shapes, tables, graphs or pictures) to be a hyperlink. When delivering the presentation, you can choose whether or not to click on the hyperlink, depending upon your needs at the time. To create a hyperlink to another slide in the presentation: 1. Select the object you want to use as the hyperlink (e.g., text, drawing object). 2. Click the INSERT HYPERLINK button on the Standard toolbar. 3. Under Link to, select PLACE IN THIS DOCUMENT. 4. Select the slide or custom show you want to appear when the link is clicked. 5. (Optional) Click on SCREENTIP. 6. (Optional) Type the desired text. 7. Click on OK. Editing Existing Links To edit an existing hyperlink: 1. Right click on the hyperlink. 2. Choose EDIT HYPERLINK. Removing Hyperlinks To remove an existing hyperlink: 1. Right click on the hyperlink. 2. Choose REMOVE HYPERLINK.. 12

18 Overview Of Action Buttons Action Buttons are a category of objects that have customizable hyperlinks built into them. You can easily add these to your slide by drawing an Action Button from the AutoShapes or Slide Show menus. When you draw an action button on a slide, the Action Settings dialog box automatically opens. You can then define how you want to use the action button. Once you define an action button on a slide, you can move and size the button just as you would any graphic image or drawing object. Bright Idea You can use the MOUSE OVER tab in the Action Settings dialog box to create a hyperlink that jumps to a link when you point to the object, rather than click it. 13

19 Creating And Editing Action Buttons Creating New Action Buttons To create a new action button: 1. Display the slide on which you want to create an action button. 2. Click on the SLIDE SHOW ACTION BUTTONS. 3. Select the button that you want to draw and use as a hyperlink. The Action Settings dialog box will automatically appear. 4. Click and drag your mouse on the slide to draw the button. 5. Select the HYPERLINK TO option. 6. Choose the object to which you want to link. 7. (Optional) Select additional options, as necessary. 8. (Optional) Click on OK to close an options dialog box, if necessary. 9. Click on OK. Editing Action Buttons You will need to edit the action button if you want to change its behavior after you have created it. To edit an existing action button: 1. Right click on the action button. 2. Select ACTION SETTINGS. 3. Make desired changes. 4. Click on OK. Deleting An Action Button To delete an action button: 1. Click once on the action button that you want to delete. 2. Press [DELETE] on the keyboard. Bright Ideas In addition to being able to hyperlink to other places in your presentation, you can use Action Buttons to start other applications such as Word or Excel. Simply choose the RUN PROGRAM choice in the Action Button dialog box, and then navigate to the network location that contains the program you want to start. Action buttons can also be animated like other objects on your slide. If you do not want your Action button to appear when the slide begins, you must give it an Entrance Effect in the Custom Animation Task Pane. See the Animating Objects section of this training manual for further information. 14

20 Creating Custom Design Templates Creating a Slide Master You may find that you wish to create your own design template to be used as the basis for all of your slides. Creating your own design will allow you to choose your own colors and graphics to create a consistent, custom image. You will be in charge of designing the Title Slide and Bulleted List slide, then saving it as a Design Template. Once you have the design template created you can apply it to existing presentations. To create a custom design template: 1. Create a new, blank presentation. 2. Insert a new TITLE slide. 3. Insert a new BULLETED LIST slide. 4. Click on VIEW MASTER SLIDE MASTER. 5. Make the changes that you want to be included in every slide that you create. Some changes that could be made are: Adding a background color, pattern or design Adding a logo or graphic Changing the font or font size Adjust the amount of space that is used for the Title and Sub-title text boxes Adding drawing objects 6. Close the Slide Master. Note: You must create a Title Master slide as well. See next page for instructions. Caution Make sure you CLOSE the Design Template you just created before using it. If you accidentally begin filling in text for the presentation before closing it, that text will appear on all the slides every time you use the template. 15

21 Creating A New Title Master In order to use a Title Master in your new template, you must first create the Title Master slide. The easiest way to create a new Title Master slide is by using the Slide Master View toolbar. The Slide Master View toolbar appears automatically in the Master view. Use the Insert New Title Master button to create the new title master slide. Button Insert New Slide Master Insert New Title Master Delete Master Preserve Master Rename Master Master Layout Close Master View Purpose Creates a new, blank slide that can be used as a Slide Master. Creates a new, blank title slide that can be used as a Title Master. Deletes the selected master slide. Prevents PowerPoint from deleting the master when it is no longer being used in the presentation. Allows you to rename the selected master slide. Allows you to add elements such as the date area, footer area and page number area to be added back to the master slide if they have been deleted. Closes the Master slides and returns you to your previous view. To create a new Title Master: 1. Click on VIEW MASTER TITLE MASTER. 2. Make the changes that you want to be included in every Title slide that you create. See step 5 for suggestions on what to add to this slide. 3. Close the Title Master. 4. Click on FILE SAVE AS. 5. Type a Name for the design template in the FILE NAME box. 6. Click on the down-arrow next to the SAVE AS TYPE box. 7. Choose DESIGN TEMPLATE (*.POT). 8. Click on SAVE. 9. Close the file. The custom design template will now be available for use in the Apply Design Template Task Pane. 16

22 Advanced Tools In this section, you will learn more about: Creating Custom Shows Running A Custom Slide Show Photo Album Slide Shows Creating Looping Slide Shows Creating Presentations For The Web Saving Presentations As Web Pages AutoStart Presentations Compressing Pictures To Reduce File Size Using The Package For CD Option 17

23 Creating Custom Shows You can customize a presentation for several audiences using PowerPoint's Custom Shows feature. You can create one presentation that contains all the slides and then group them into several subsets for different audiences. You can specify a custom order for each slide show and display individual slides in multiple shows. For example, you can create one presentation that contains one general slide show, which applies to all units in the ESU, and two separate custom shows, one for the Civilian staff and one for the Command. You can show the general slide show and then jump to the custom show that is specific to the individual audience. You can preview a custom show from the Custom Shows dialog box. To create custom shows: 1. Click on SLIDE SHOW CUSTOM SHOWS. 2. Click on NEW. 3. Type a Name for the custom show in the SLIDE SHOW NAME text box. 4. Select the first slide you want to include in the custom show. 5. Click on ADD. 6. Select any additional slides you want to include in the custom show. 7. Click on ADD. 8. To rearrange a slide, select a slide in the SLIDES IN CUSTOM SHOW list box and move them using the arrow buttons to the right of the window. 9. Click on OK. 10. Click on SHOW to preview the custom show or CLOSE. 18

24 Running A Custom Slide Show Slides grouped into a custom slide show can be included as part of a larger slide show or displayed separately. If the general slide show contains a custom show designed for the enlisted staff, you can present just the custom show without displaying the other slides. Using the Custom Show option in the Set Up Show dialog box allows you to keep all your slides in one presentation and then present the custom show appropriate for the audience. Keeping all of your slides in one presentation makes it easier to apply a consistent look to all of your presentations. To run a custom show: 1. Click on SLIDE SHOW SET UP SHOW. 2. Under Slides, select the CUSTOM SHOW option. 3. Choose the CUSTOM SHOW you want to display from the Custom Show list. 4. Click on OK. Bright Ideas You are also able to jump to a Custom Show at any time during a presentation by right clicking on the slide or clicking on the Slide Options button and selecting the CUSTOM SHOW command. Another common way that people access Custom Shows is via an Action Button. Instead of hyperlinking to another slide, many times the action associated with a button will be to start a Custom Show. 19

25 Photo Album Slide Shows If you need to create a presentation that consists of only pictures, you can create a Photo Album Slide Show which allows you to gather pictures from a file, camera or scanner and display them together as a complete show. The Photo Album dialog box allows you to rotate and edit your pictures for the Photo Album Slide Show. You can also size the pictures so that multiple pictures fit on one slide. Once the Photo Album Slide Show has been created, you can edit, rearrange and insert new slides just as you would any other presentation. Adjust the layout of the slides using Picture layout choices and Frame shape choices. Use these tools to rotate, add contrast or lighten and darken your photos. To create a Photo Album Slide Show: 1. Click on INSERT PICTURE PHOTO ALBUM. 2. To import a picture from a file or folder, click on the FILE/DISK button. 3. Select the picture in the file or folder that you want to use in the show, then click on INSERT. 4. Repeat steps 2 and 3 for each picture you want to bring in to the Photo Album. 5. Click on CREATE. To rearrange the order of pictures in the Photo Album window 1. Click on INSERT PICTURE PHOTO ALBUM. 2. Select the name of the picture that you wish to move in the Pictures in Album area. 3. Click on the MOVE UP button or the MOVE DOWN button. To remove a picture from the Photo Album from the Photo Album window: 1. Click on INSERT PICTURE PHOTO ALBUM. 2. Select the name of the picture that you wish to remove in the Pictures in Album area. 3. Click on the REMOVE button. 20

26 Creating Looping Slide Shows Slide shows that repeat themselves over and over again are called Looping slideshows. A slide show that is looping can be stopped by pressing the ESC key on the keyboard. To create a looping show: 1. Click on SLIDE SHOW SET UP SHOW. 2. Click on the LOOP CONTINOUSLY UNTIL ESC checkbox. 3. Click on OK. Bright Idea You can change other slide show settings in the Set Up Show dialog box. Some common choices are to change the pen color, show only a certain range of slides and to not use timings or animations. 21

27 Creating Presentations For The Web You can share a presentation with other users by publishing it to the Internet or to an Intranet, where users can view it in a web browser. Presentations must be saved in a HTML format before they can be viewed in a web browser. Previewing Your Presentation You can preview how the slides in the presentation will appear in a web browser before you save it in HTML format. To preview your presentation as an HTML file click on FILE WEB PAGE PREVIEW command. Formatting a Presentation for the Web The Publish as Web Page feature provides options that allow you to choose which part of the presentation you want to save as a Web page, as well as make several other choices that allow you to control the content and format of a presentation. You can choose to add slide navigation controls and page colors, select the look of buttons used for linking to other slides, choose to show the slide animation while browsing, and select the type of graphics format. You can also define the monitor resolution and determine file options. To open the Publish as Web Page dialog box: 1. Click on FILE SAVE AS WEB PAGE. 2. Click on the PUBLISH button. 22

28 Saving Presentations As Web Pages You can save a presentation as a Web page and still reopen it in PowerPoint without losing the contents or formatting. You can even edit graphics and objects in a PowerPoint presentation after you save it in HTML format. When you select settings in the Publish as Web Page dialog box, they are saved with the HTML document. In addition, the settings become the new default settings for future unpublished presentations. To save a presentation as a web page: 1. Click on FILE SAVE AS WEB PAGE. 2. In the File name text box, type a name for the Web page, if necessary. 3. Click on the Save in list and select the drive where you want to save the HTML document. 4. Click on CHANGE TITLE to change the Web page title. 5. Type the new title in the Page title text box. 6. Click on OK. 7. To change format and Web page options, select Publish. 8. (Optional) Select the desired options under the Publish What?, Browser Support and Publish a Copy As sections. 9. (Optional) To change Web page options, click on WEB OPTIONS button. 10. (Optional) Select the desired tab and change options. 11. (Optional) Click on OK. 12. Click on PUBLISH. 23

29 AutoStart Presentations Self-starting presentations can be helpful if you want your presentation to immediately run when opened. Often people will these types of presentations so the recipient does not have to know how to use PowerPoint to view the information. When a presentation is converted to a PowerPoint Show, it adds a.pps extension to the end of the file name. To create a PowerPoint Show: 1. Click on FILE SAVE AS. 2. Type a Name for the design template in the FILE NAME box. 3. Click on the down-arrow next to the SAVE AS TYPE box. 4. Choose POWERPOINT SHOW (*.PPS). 5. Click on SAVE. 6. Close the file. 24

30 Compressing Pictures To Reduce File Size If you have used a few pictures in your presentation, it is likely that the overall file size of your presentation has grown quite large. Even pictures that are small in physical size (e.g., 2 x 2 ) may not be a small file size. This is due to the different resolutions at which pictures can be taken and saved. To compress pictures in a presentation: 1. Open the presentation with the pictures you want to compress. 2. Click on FILE SAVE AS. 3. Click on the TOOLS button. 4. Select the COMPRESS PICTURES command. 5. To save the most space in your presentation, choose WEB/SCREEN in the Change Resolution area. 6. Click on SAVE. 25

31 Using The Package For CD Option You can use the Package For CD option to compress and save a presentation to a CD in order to transport or mail it. The Package For CD option automatically includes linked files (such as another PowerPoint presentation or an Excel worksheet) with your presentation. You can also embed TrueType fonts, which allows you to run your presentation on a computer that does not provide the same TrueType fonts as those used in the presentation. If you intend to run a slide show on a computer that does not have PowerPoint installed, you can use the PowerPoint Viewer which is included in the Package For CD command. To create a CD based presentation: 1. Make sure that your computer s CD Rom Drive has the capability to burn images to a CD. 2. Insert the blank (unused) CD into the CD Drive. 3. Click on FILE PACKAGE FOR CD. 4. Type a name for the CD in the Name the CD box. 5. (Optional) Click on the OPTIONS button to embed True Type fonts and/or to set a password to open the presentation, then click on OK. 6. Click on the COPY TO CD button. 26

32 Appendix A: Keyboard Shortcuts Select objects or text Press CTRL + A (in the slide pane) CTRL + A (in slide sorter view) CTRL + A (in the outline pane) To All objects All slides All text Coping text and objects Press CTRL + X CTRL + C CTRL + V CTRL + Z CTRL + SHIFT + C CTRL + SHIFT + V To Cut selected object Copy selected object Paste cut or copied object Undo the last action Copy formats Paste formats Change or resize the font Press CTRL + SHIFT + F CTRL + SHIFT + P CTRL + SHIFT + > CTRL + SHIFT + < CTRL + T SHIFT + F3 CTRL + B CTRL + U CTRL + I CTRL + SPACEBAR To Change the font Change the font size Increase the font size Decrease the font size Change the formatting of characters Change the case of letters Apply bold formatting Apply an underline Apply italic formatting Remove manual character formatting Align paragraphs Press CTRL + E CTRL + J CTRL + L CTRL + R To Center a paragraph Justify a paragraph Left align a paragraph Right align a paragraph 27

33 Notes Page 28