For users who have not yet started their Webervations account

Transcription

1 For users who have not yet started their Webervations account Contact Info:

2 GETTING STARTED The Webervations system is a completely Internet based system. Its primary use is to display availability on your website. However, it is also fully functional to allow guests to make online reservations or reservation requests; including secure web pages for gathering credit card information. Additionally, your Webervations information can be consolidated for use on State, Regional, and Local travel industry websites. Nearly every feature of the Webervations system can be either enabled, disabled, or modified by you the individual user. The system allows for seasonal and holiday rate changes and can enforce minimum night stay booking rules. The Webervations system maintains an open standard architecture allowing any guest management system to update availability and rate information to Webervations and download guest reservation information from Webervations. Availability data can also be maintained online with easy to use monthly update screens. You will need a Webervations id and password to use the system. Go to the Webervations home page, Click on the link that says Sign Up Your Property for a 90 Day Free Trial

3 Enter you property s information then click on the Submit Request button. Check your address carefully because your id and password will be ed to the address you enter. If you are signing up as part of an association or group, enter their name in the How did you hear about us box. Give the screen a few moments to process the information and the following screen will appear. This screen is a status notification of your membership request. If this screen confirms your membership, you must then wait to receive an from our system containing your username and password.

4 At this point, you have the choice of ordering an Express Setup, which is a service that we provide in which we enter all of the property and room information into your account. Please understand that all of these items can be done by you, and that there are additional charges for us to provide this service. There is an outline of the features of this setup below, including the cost, which is based on the number of units at your property. While most of our customers setup their Webervations account themselves by simply following our online instructions, you may wish to have us do your initial account setup for you. If you're a little pressed for time or you want to make certain the system is setup to achieve the best possible results for your property, we can setup your account for you! Express Initial Account Setup is usually completed within 24 hours. The following chart outlines the initial account setup steps which we can do for you: Task Included Add your individual units to the system Initial rate entry (including seasonal rates) Configure your minimum night stay booking rules Enter descriptions for each unit Properly size and upload individual unit photos Adjust settings for your preferred method of handling reservations Create custom headers and footers to match the appearance of your Web site Coordinate with your Webmaster to add Webervations to your Web site # of Units Setup Cost 1-5 Units $ Units $ Units $375 Rates vary depending upon the number of rental units. If you would like for us to finish the initial account setup for you, complete the following form and click on the "Order Setup" button. One of our technical support staff will then review your Web site (if applicable) and then call you to gather any remaining information required to complete the setup of your account.

5 The that you receive from the Webervations program will have your new username and password. You will then need to go back to our home page and click on the right hand corner of the page. button in the upper This will provide you with a screen to enter your new Case Sensitive username and password. Once you have entered this information, clicking on the Sign on Now button will give you access to your Webervations account.

6 You will now be looking at the Webervations User Update Area. If you are working with an association that is paying for Webervations for you, ignore the messages pertaining to the evaluation period expiring. If you are not with an association, you have a 90 day free trial period to evaluate the Webervations system. Click on the Frequently Asked Questions (instructions) for new members. link to get started. For most users we recommend that you use the Webervations Setup Wizard instead of the Menu Methods Method of getting started. Additionally, you can use the Setup Wizard to get started then come back later to the Menu Method to add additional information or make changes to your initial settings.

7 The Setup Wizard will guide you through a series of up to 15 questions allowing you to identify how you wish to use the Webervations system. You will be asked questions like where do you plan to display your Webervations availability, what level of detail do you wish to display, do you want the system to allow reservation requests, do you want to display rates and the details specific to your rental units. Make your choices then click the Next button to proceed through the steps. When complete you will be taken back to the Webervations User Update Area home page where you will be instructed to wait until the next day to be able to update your availability calendar. Based on your selections in the Setup Wizard the you will be ed outlining additional steps that may be required or recommended to get the most out of the Webervations system. The online update forms on the next page can be used to keep your availability calendar current.

8 Current Availability Individual Rooms Current Availability Property Summary (one units represents the entire property)

9 The Webervations User Update area is divided into six (6) tabs. These tabs are listed below along with the reasons for using their individual sections: Property Info tab Configuration tab

10 Availability tab Inn Store tab

11 Your Guests tab Marketing Tab