MICROSOFT WORD 2011 VISUALIZE A DOCUMENT WITH ILLUSTRATIONS

Transcription

1 MICROSOFT WORD 2011 VISUALIZE A DOCUMENT WITH ILLUSTRATIONS Last edited:

2 Search and Insert Graphics to the document... 5 Search and Insert Pictures... 5 Insert a picture from iphoto... 5 Insert a picture from a file... 6 Insert a picture from a Web page... 7 Insert a linked picture from a Web page... 7 Search and Insert Clip Art... 8 Browse for Clip Art:... 8 Search for Clip Art:... 9 Search for Clip Art from Office.com, Insert Shapes Modify Graphics in the Document Resize Graphics Manually Resize to an exact Height and Width Resize a picture or Clip Art Resize a shape Rotate Graphics to Any Angle Rotate graphics to specify an exact rotation Rotate a picture or Clip Art Rotate a shape Crop Graphics to Reduce the Size Crop a picture or Clip Art Last edited:

3 Return the original size of the picture Insert text into the shape Include an image within a shape Set Position of Graphics in the Document Position the picture or Clip Art Position the shape in the document Modify text around graphics Wrap text around a picture Adjust distance between the text and the image Layout Text and Graphics with a Table Align the content in the cells Remove the border for the table Adjust Brightness, Contrast, and Sharpness of Photos Apply Special Effects to Graphics Recolor the picture Filter the color of the picture Reset to the original picture Compress Images Apply Styles to Graphics Illustrate with Charts from Excel Insert an Excel Chart Quick tips Create an Excel Chart in a Word Document Illustrate with Diagrams Last edited:

4 Understand SmatArt diagrams Insert SmatArt diagrams Enter text in SmatArt diagrams Add pictures into SmatArt diagram Change the colors of a SmatArt diagram Apply a SmatArt Style to a SmatArt Diagram Change Layout of an Existing SmatArt Diagram Add or Delete Shapes in a SmatArt Diagram Add shapes in a SmartArt diagram Delete Shapes in a SmartArt diagram Illustrate with WordArt Understand WordArt Feature Insert a New WordArt in the Document The following training document is using information from Microsoft Office Excel 2011 Help and Lynda.com Last edited:

5 Using images, Clip Arts, shapes, charts and diagrams to illustrate an idea, or to serve as a symbol that helps readers remember the text and make a connection to the text Search and Insert Graphics to the document Search and Insert Pictures Insert a picture from iphoto Place the insertion point where the illustration needs to be inserted Do any of the following: From the Menu Bar, select View menu click on Media Browser On the keyboard, press CONTROL + COMMAND( )+ M From the Standard Toolbar, click the Show or Hide Media Browser button on the Standard Toolbar. Last edited:

6 In the Media dialog box, click on the Photos tab and do the following: Locate the picture Double click the picture to insert or click drag it into the document Insert a picture from a file From the Ribbon, go to Home tab Insert group click on Picture select Picture from File Last edited:

7 In the Choose a Picture dialog box, do the following: Locate the file you wish to insert Click Insert Insert a picture from a Web page Drag the picture from the Web page Drop it into the document NOTE Make sure the picture is not a link to another Web page because it will be inserted in the document as a link instead of an image Insert a linked picture from a Web page On the Web page, right-click the picture click Copy Last edited:

8 In the document, right-click the place where picture will be inserted click Paste Search and Insert Clip Art Browse for Clip Art: Place the insertion point where the illustration needs to be inserted Do any of the following: From the Menu Bar, select View menu click on Media Browser Press CONTROL + COMMAND( )+ M From the Standard Toolbar, click the Show or Hide Media Browser button Last edited:

9 In the Media dialog box, select Clip Art tab Scroll down to browse through Clip Art Drag and drop the desired image into the document Search for Clip Art: Do one of the following: From the Menu Bar, click on the Insert menu Clip Art choose Clip Art Gallery Last edited:

10 From the Ribbon, go to Home tab Insert group click on Picture choose Clip Art Gallery In the Clip Gallery dialog box, do the following: In the Search for box, type a word or phrase that describes the clip art Click the arrow in the Show box and select Pictures, Motion Clips, or Sounds to limit the search results to a specific media type Click Search button In the list of results, click the a desired ClipArt to insert it Last edited:

11 Search for Clip Art from Office.com, Do one of the following: From the Menu Bar, click on the Insert menu Clip Art choose Clip Art Gallery From the Ribbon, go to Home tab Insert group click on Picture choose Clip Art Gallery In the Clip Gallery dialog box, click on the Online button. This will open a webpage in your default browser to search for Clip Art Last edited:

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13 Insert Shapes Do one of the following: From the Ribbon, go to Home tab Insert group click on Shapes From the Standard Toolbar, click the Show or Hide Media Browser button click on Shapes tab Click the desired shape Click anywhere in the document, and then drag to place the shape To create a perfect square or circle (or constrain the dimension of the other shapes), press and hold SHIFT while dragging the shape Last edited:

14 Modify Graphics in the Document Word 2011 has a number of tools used for manipulating graphics in the documents such as: Re-size, Crop or Position Resize Graphics Manually Click the graphic to resize Drag a sizing handle away from or toward the center to increase or decrease the size in one or more directions Resize to an exact Height and Width Resize a picture or Clip Art Click the picture or Clip Art you want to resize Do one of the following: From the Ribbon, go to Format Picture tab Size group enter the measurements into the Height and Width boxes. Last edited:

15 From the Menu Bar, click Format menu select Picture select the Size tab in the Format Picture dialog box clear the Lock aspect ratio check box in Scale section to set specific sizes Resize a shape Click the shape you want to resize Do one of the following: From the Ribbon, go to Format tab Size group enter the measurements into the Height and Width boxes. Last edited:

16 From the Menu Bar, click Format menu select Shape select the Size tab in the Format Shape dialog box clear the Lock aspect ratio check box in Scale section to set specific sizes Rotate Graphics to Any Angle Click the graphic to rotate Drag the green rotation handle in the direction that you want to rotate the graphic Last edited:

17 Rotate graphics to specify an exact rotation Rotate a picture or Clip Art Select the picture in the document Do one of the following: From the Ribbon, Go to Format Picture tab Arrange group select either Rotate Right 90 o or Rotate Left 90 o From the Menu Bar, go to Format menu select Picture click Size tab in the Format Picture dialog box enter the amount to rotate the object in the Rotation box click OK Last edited:

18 Rotate a shape Select the shape in the document Do one of the following: From the Ribbon, Go to Format tab Arrange group select either Rotate Right 90 o or Rotate Left 90 o From the Menu Bar, go to Format menu select Shape click Size tab in the Format Shape dialog box enter the amount to rotate the object in the Rotation box click OK Last edited:

19 Crop Graphics to Reduce the Size Cropping reduces the size of the picture by removing vertical or horizontal edges. Cropping is often used to hide or trim a part of a picture, either for emphasis or to remove unwanted portions. Crop a picture or Clip Art Select the picture or Clip Art that you want to crop Go to Format Picture tab Adjust group click on Crop Do one of the following: To crop one side, drag the center cropping handle on that side inward. To crop both sides equally, press and hold OPTION while drag the center cropping handle on either side inward. To crop all four sides equally at the same time, press and hold OPTION while drag a corner cropping handle inward. One of the six cropping handles Click anywhere on the document to crop the picture Last edited:

20 Return the original size of the picture The picture won t return to its original size if it was previously cropped and saved Select the cropped picture Go to Format Picture tab Adjust group click on Crop drag cropping handles out to original picture size Insert text into the shape Right-click on the shape Click Add Text Last edited:

21 Include an image within a shape Select the image From the Ribbon, go to Format Picture tab Adjust group click on the down arrow next to Crop click on Mask to shape, and then select the desired shape Last edited:

22 Set Position of Graphics in the Document Position the picture or Clip Art Select the picture From the Ribbon, go to Format Picture tab Arrange group click on Position select the desired position option from the list Position the shape in the document Select the picture From the Ribbon, go to Format tab Arrange group click on Position, select the desired position option from the list Last edited:

23 Modify text around graphics Word 2011 automatically moves inserted graphic nearby the text. Therefore, it s necessary to control the relationship between the image and text using text wrapping Wrap text around a picture Click the image to select it Click the contextual tools tab The Format Picture tab is for photograph The Format tab is for shapes The SmatArt Tools Format tab is for SmatArt chart In the Arrange group, click Wrap Text. Do one of the following: Click Square to wrap text around the border of your image. Click Tight to wrap text closely around a clip art image or an irregularly shaped picture. Click Behind Text to display the text over the image. Click In Front of Text to display the image over the text. Click Top and Bottom to place the image on its own line. Click Through and then click the Edit Wrap Points, in the document, to drag the wrap points closer to the image, so that text can fill in more of the negative space around the image. Last edited:

24 Adjust distance between the text and the image In the Arrange group, click Wrap Text choose More Layout Options In the Advanced Layout dialog box, do the following: Click the Text Wrapping tab Under Distance from text, enter the desired the measurements into boxes Last edited:

25 Layout Text and Graphics with a Table Layout of text and graphics in the table is called Parallel Columns, where information in column A, B, and C go together. Therefore, Layout Tables are used for keeping text and graphics in a particular relationship to each other Press COMMAND( )+ HOME to go to the beginning of the document Press RETURN to make some spaces Insert a table Select graphics or text to place into the table Drag and drop them to the desired cell in the layout table Align the content in the cells Select the entire of table. Do one of the following From the Ribbon, click on Table Layout tab Alignment group select Center box From the Menu Bar, go to Table menu click Table Properties Last edited:

26 Click Cell tab in the Table Properties dialog box select Center box under Vertical alignment section click OK Last edited:

27 Remove the border for the table Select the table From the Ribbon, go to Tables tab Draw Borders group click on the down arrow at Borders click on None Last edited:

28 Adjust Brightness, Contrast, and Sharpness of Photos Word 2011 has great editing tools to fine tune photographs Select the photo to edit From the Ribbon, go to Format Picture tab Adjust group select the appropriate tool to edit the picture Apply Special Effects to Graphics Recolor the picture Select the photo to apply effects From the Ribbon, go to Format Picture tab Adjust group click on Recolor Select a desired recolor option from the gallery Last edited:

29 Filter the color of the picture The Filters are an entire palette of options that retouch the photograph and apply impressive effects Select the photo to apply effects From the Ribbon, go to Format Picture tab Adjust group click on Filters Reset to the original picture Select the formatted picture that you want to reset to original From the Ribbon, go to Format Picture tab Adjust group click on Reset Picture Last edited:

30 Compress Images If the document has a number of images in it, it s wise to compress all the pictures before ing it to other people. Select an image to compress From the Ribbon, go to Format Picture tab Adjust group click on Compress In the Reduce File Size dialog box, do the following: Under Picture Quality, select the following options: Select the type of picture resolution depending on what you are going to do with the document Select Remove cropped picture regions check box to delete unwanted cropped areas permanently Under Apply to, select All pictures in this file check box to compress all pictures in the document Click OK Apply Styles to Graphics Picture Styles including the border, effects, and layout are used to format the style of the picture Select the image From the Ribbon, go to Home tab Format Picture tab Pictures Styles group Use the following tools to apply the picture styles Picture Styles Gallery Picture Border Picture Effect Picture Transparency Last edited:

31 Illustrate with Charts from Excel Insert an Excel Chart In the Excel spreadsheet, right click on the chart you want to copy select Copy In the document, place the cursor to the position that you want to place the chart, and then do one the following: Go to Edit menu click on Paste Special Right-click and select Paste Special Last edited:

32 In the Paste Special dialog box, select one of several options for pasting an Excel chart: Microsoft Excel Worksheet Object inserts the contents of the spreadsheet into the document so that you can edit it using Excel worksheets. To edit, do one of the following: Double click on the object in Word to open an Excel chart with the information in it Right click on the chart in the document point to Worksheet Object click on Edit or Open to open the chart in Excel Last edited:

33 Picture copies the chart as a picture. To format the chart, right click on the chart in the document click on Format Picture to open the chart in Picture Format dialog box PDF inserts the contents as a PDF file Microsoft Office Graphic Object inserts the chart as a shape. Last edited:

34 Select Display as icon check box to paste a link and display it as icon along with the chart. Click on the icon to open the chart in an Excel spreadsheet Quick tips Using paste options with linked data, will keep the chart up-to-date if the data in the spreadsheet changes. However, the chart will be frozen in time if the workbook is renamed, hidden or deleted Using paste the chart as a picture allows you to re-size the chart easily Last edited:

35 Create an Excel Chart in a Word Document From the Ribbon, go to Charts tab Insert Chart group select the desired chart type Click on the desired chart style Microsoft will automatically open an Excel document Last edited:

36 Enter data into table provided in the Excel document The chart in Word will be automatically updated Last edited:

37 Illustrate with Diagrams Understand SmatArt diagrams A SmatArt graphic is a visual representation of the information that can be quickly and easily created, choosing from among many different layouts, to effectively communicate messages or ideas. Some elements need to be considered when create a SmatArt graphic Last edited:

38 Insert SmatArt diagrams From the Ribbon, go to SmatArt tab In the Insert SmatArt Graphic group, click the desired type and layout Last edited:

39 Enter text in SmatArt diagrams Do any of the following: Click [Text] in the Text Pane, and then type the text. Copy text from another location or program, click [Text] in the Text Pane, and then paste the text. Notes: If the Text Pane is not visible, click the control button To add text in an arbitrary position close to or on top of the SmatArt graphic, from the Ribbon, go to Home tab Insert group click on Text Box to insert a text box Last edited:

40 Add pictures into SmatArt diagram From the Ribbon, go to SmartArt tab Insert SmartArt Graphic group click Picture select any SmatArt layout On the Text Pane, click on the image icon on the SmatArt graphic locate pictures to insert Last edited:

41 Change the colors of a SmatArt diagram Click the SmatArt graphic. From the Ribbon, go to SmatArt tab SmatArt Graphic Styles group click on Colors select the desired color Apply a SmatArt Style to a SmatArt Diagram Click the SmatArt graphic From the Ribbon, go to SmatArt tab Design tab SmatArt Graphic Styles group click Last edited:

42 an desired SmatArt Style To see more SmatArt Styles, click the scroll buttons to scroll through the options. Change Layout of an Existing SmatArt Diagram Click the SmatArt graphic. From the Ribbon, go to SmatArt tab Change SmatArt Graphic group, click an desired SmatArt Layout Last edited:

43 Add or Delete Shapes in a SmatArt Diagram Add shapes in a SmartArt diagram Click the SmatArt graphic you want to add another shape to, or the existing shape that is located closest to where you want to add the new shape Open the Text Pane, do one of the following: Select text in the Text Pane you wish the new shape to follow and press RETURN To insert a shape after the selected shape, click Add Shape After. Delete Shapes in a SmartArt diagram Click the SmatArt graphic you want to delete a shape from, or the shape that you want to delete Open the Text Pane, do one of the following: Select text in the Text Pane you wish to delete Click on the Delete button Last edited:

44 Illustrate with WordArt Understand WordArt Feature WordArt is a gallery of text styles added to Office documents to create decorative effects, such as shadowed or mirrored (reflected) In Word and PowerPoint, existing text can be converted into WordArt WordArt can be formatted by using Format tab because the text was created for use as a graphic Insert a New WordArt in the Document Click anywhere in the document From the Ribbon, go to Document Elements tab Text Elements group click on WordArt Select any style in the gallery Last edited:

45 The Text Box displayed on the document, and enter the text in the Text Box Last edited: