Word Processing. Microsoft Office Word

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1 Word Processing Word processing involves the entering, editing and formatting of text. In recent times, word processors have become so powerful that the line between them and desk top publishing software has become blurred. Microsoft Office Word is the most commonly used word processor, although there are many others. Microsoft Office Word Microsoft Office Word 2007 is the latest version of the program and it is radically different from the previous versions. The Drop-Down menus and Toolbars are gone and are replaced by the Ribbon. Above the ribbon you will find the Tabs. These are the equivalent of the old Menu Bar. Double-clicking one of the tabs or pressing Ctrl+F1 toggles the ribbon on and off When a tab is chosen, Groups of commands associated with the tab are shown in the ribbon. The groups associated with the Home, Page Layout and Insert tabs are shown below.

2 A Dialog Launcher is included with most groups. This is an Arrow at the bottom of the group and it is used to launch the dialog box associated with the group. The Quick Access Toolbar (QAT) is the only toolbar in Word This toolbar gives quick access to frequently used tools. It can be customised to display any group of commands by clicking More Commands in the drop down list and selecting the required commands.

3 The available command categories: The Office Button contains most of the old File Menu commands. Each of the commands shows the available options when clicked.

4 Tabs The Home tab is the group you will use most when using Word Most of the old Format Menu commands are here. Here you can set : Font size, Font type, Paragraph alignment, Line spacing, Bullets and numbering Borders and highlighting etc The Blinking Cursor indicates where text will be entered. The Insert tab is used to insert objects into a document. Objects such as Tables, Pictures, Symbols, WordArt, Shapes, Headers and footers etc. can be added The Page Layout tab is used to set Margins, Columns, Borders, Page breaks, etc The View tab is used to set Page layout, Page zoom, Show rulers etc The other tabs are quite specialised and with the exception on the Review tab which has the Spell check and Thesaurus, are rarely used in general word processing.

5 Selecting Before text can be formatted (edited), it must be selected. This is achieved by dragging the mouse over the text. The mouse can be dragged in any direction. By dragging across, words are selected in turn and by dragging down, lines of text are selected in turn. A more precise method is available to select set amounts of text: A single word - double-click the word A paragraph - triple-click the paragraph A single line - click to the left of the line (cursor is an arrow) A sentence - Ctrl-click anywhere in the sentence Entire document - Ctrl-click to the left of the document (cursor is an arrow)

6 Graphics Pictures, Clip Art, Shapes and Smart Art can be added to a document. To insert a picture: Click Picture on the Illustrations group on the Insert tab Browse to the folder containing the required image Select the image and click the Insert button The image is inserted at the curser position. To insert Clip Art, Click Clip Art on the Illustrations group in the Insert tab The Clip art menu appears. Type your requirement in the Search for field and click Go Select the image and click the Insert button The image is inserted at the curser position. To insert a Shape, click Shapes on the Illustrations group in the Insert tab Select a shape from the drop-down and drag it s size out on the slide The image is inserted at the curser position.

7 Controlling Graphics Graphic Position and Text Wrapping are used to control graphics in a word processing document Position - this is used to lock a graphic in a fixed position on a document. Positions such as top-left, bottom-centre can be chosen. The text always flows around the graphic Text Wrapping - this controls how the text and graphic interact. The graphic can be set to be behind the text and the text will flow over it. It can be in front of the text or it can be set to flow through the borders to hug the graphic as shown below.

8 Tables Tables operate in the save way as in PowerPoint. To insert a table, click Table in the Tables group on the Insert tab Set the size or choose one of the Insert options at the bottom of the drop down The table in inserted a the current cursor position Choose a Style from the Table styles group Enter the data Use the Home tab and the Layout tab to format the table as required