Use of Meeting Rooms. Goodnow Library Policy Manual Policy #4-7

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Use of Meeting Rooms. Goodnow Library Policy Manual Policy #4-7"

Transcription

1 Use of Meeting Rooms When not needed by the Library or the Town, the Goodnow Library Meeting Rooms are available to local groups and organizations for educational, cultural, philanthropic or civic uses. The Meeting Rooms are not available for private or social functions (e.g., birthdays, weddings or religious ceremonies), fundraising, use by for-profit organizations, or otherwise in support of commercial or for-profit objectives. Programs may not interfere with Library operations. All Library uses take precedence over any outside group s use of the Room. Due to the proximity of the Meeting Rooms to other Library operations, their use may be restricted if the nature of the anticipated meeting/activity could be disruptive to other library functions or if attendance of the meeting is likely to be too large to accommodate If the Trustees determine that a specific meeting may require additional security for the safety of patrons or Library property, the applicant will be responsible for all additional costs the Library incurs. The applicant ordinarily will be required to pay the anticipated costs in advance of the meeting. The decision by the Library to permit a use of the meeting rooms does not in any way constitute an endorsement of the views or policies of the applicant. In its promotional material, an applicant may not suggest that the Library or its staff is endorsing or sponsoring the event. All meetings must be open to the public. Under some circumstances, registration may be allowed. Admission may not be charged, and no product or commercial service may be promoted or sold. Alcoholic beverages are not permitted. The Library Trustees may make exceptions for programs sponsored by the Library, Friends of the Goodnow Library or by a non-profit organization offering short-term classes, institutes, discussion groups, or forums. RESPONSIBILITIES Meeting Room users must follow the Acceptable Behavior Policy (4-4), the Safety for Children Policy (4-5), and the Use of Library Facilities Policy (4-6) as applicable. The Library will not be responsible for the safety of any property brought on the premises. Any damage to Library property resulting from the meeting will be the responsibility of the person who signs the Reservation Form and the organization he/she represents. Decorations and/or displays must be limited to tables or easels. Any other request, such as the use of walls or windows, must be cleared through the Director. Nothing may be attached to the walls of the Library. Any publicity related to the use of the Meeting Rooms should be submitted to the Director of the Library for approval before publication and dissemination. RESERVATIONS Requests to use the Meeting Rooms may be made using the online Room Reservation system (preferred) or by completing the library s Meeting Room Reservation Form (Form 4-7a). The Form must be completely filled out and signed by an authorized representative of the organization. The representative must be an adult, 18 years or older. Tentative reservations may be made by telephone but must be confirmed by completing a Reservation Form and submitting a check within three days; otherwise they are subject to cancellation.

2 Reservations will be filled on a first-come first-served basis. Reservations for monthly use of the Meeting Rooms will be accepted only up to nine months in advance. Organizations wishing to use the Meeting Room more than once a month on a regular basis may reserve meetings for only two months at a time. A new Reservation Form must be filled out for each request. Exceptions require the Director s approval. Meetings and programs sponsored by the Library, the Friends of the Library or Town departments and boards are exempt from this policy. If a meeting is canceled, the Library should be notified as soon as possible so that the room can be made available to another group. The Trustees reserve the right to cancel the use of the Meeting Rooms as a result of an emergency, for example, a storm or a power outage. Library staff will attempt to notify you as soon as possible in these circumstances FEES Community Room: One-half day (four hours or less): $50 A full day (more than four hours): $100 Recitals (Community Room with Piano): One-half day (four hours or less): $150 per meeting Conference Room or Story/Craft Room: $10 per hour Town boards, committees and departments and Friends of the Goodnow Library will not be charged. Payment should be made at the time the Reservation Form is completed and checks should be made out to Goodnow Library. ROOM DETAILS 1. Community Room The Community Meeting Room is located on the first floor of the Library. The lobby, hallway and other areas adjacent to the Meeting Room are not extensions of the Room. The doors to the Meeting Room must be kept closed during meetings to ensure that those using or working in other areas of the Library are not disturbed. The Meeting Room has 100 chairs and 12 rectangular tables. Please discuss the configuration desired at the time of booking. The room has a maximum capacity of 100 people/chairs when no tables are used.

3 Kitchen Kitchen facilities are available. Light refreshments may be served in the Meeting Room. The organization will provide its own tablecloths, napkins, cups, silverware and other utensils. Alcoholic beverages and smoking are not permitted in any area of the Library. Audio-Visual System The Meeting Room s audio/video system is available to groups. It includes a dvd and projector, a slide projector and a sound system. An overhead projector is also available. The projector can also accommodate a laptop computer, which the group must provide. There is also an FM Assistive Listening System for the hearing impaired. Each group must provide its own operator for the equipment. All requests to use Library equipment should be made on the Reservation Form. The person designated as operator must schedule a training session with staff before the meeting date if they have not previously used the equipment. Please do not wait until the last minute for the training. A touch screen at the podium can control most equipment. The podium and the Piano should not be moved. Hours of Availability The Library s Meeting Room opens when the Library opens usually 9am. Groups may not schedule meetings to begin prior to that time, nor should they plan to set-up for meetings prior to the opening of the library. No one will be allowed to enter the library or the meeting room before the library s regular opening time. Meetings may be scheduled to go beyond regular Library hours, but the request should be made at the same time as the reservation. The current schedule of hours is available at the Adult Circulation Desk. Meetings will not be scheduled to begin after the Library is closed or on holidays, or any other day that the Library is closed. Any exception to this policy must be referred directly to the Director or the Goodnow Library Trustees. Evening meetings should end by 10:50 PM as the building alarm will be activated at this time. The front doors are locked at closing time the Library opens to the public (usually 9a.m.). Closing the Meeting Room The Library s checklist for closing (Form 4-7b) must be followed. At the close of its meeting, the organization is responsible for returning chairs and tables to their original position and leaving the room in a clean condition including the floor, chairs and tables. Vacuum cleaner (located in the Meeting Room closet), paper towels and a trash barrel are provided to facilitate clean up. If the kitchen has been used, its counters, equipment (coffee maker etc.) and table must be left clean. Appliances and lights should be shut off. If a meeting lasts beyond Library closing time, the lights in the lavatories must be checked and, if the kitchen has been used, the lights and appliances in the kitchen must be checked again as well. If the audio-visual system has been used, all appropriate equipment must be turned-off, the Projection and Storage Rooms locked, and the Podium top put in place. See Closing Checklist. (Form 4-7b). After Library hours, the organization is also responsible for turning off Lobby lights and closing the outside doors securely. Please remember that the building ALARM is automatically set at 10:50pm, thus everyone must be out of the building at this time. In exceptional circumstances a library staff member can temporally disarm the alarm. The Library Director and Library Trustees must make this arrangement.

4 Any organization that leaves the rooms messy or dirty, or that fails to follow the Checklist for Closing, will automatically relinquish Meeting Room use privileges. The organization and the person who signs the reservation form will be charged for any costs for the clean-up. Piano Use The Meeting Room and piano are not available to for rehearsals, private or social functions (e.g., birthdays or weddings), religious functions, commercial enterprises, or programs promoting or publicizing for profit services or products. All recitals must be open to the public. Admission may not be charged, and no product or service may be sold or promoted. The following apply specifically to the use of the room for recitals: The Meeting Room may be reserved for up to four hours for a recital. The four hours includes the time needed to set up and to clean up afterwards. The doors to the Meeting Room must be kept closed during recitals to insure that those using or working in other areas of the Library are not disturbed. Should any performers or audience members need to leave the room during the performance, please have them do so ONLY through the rear doors that exit near the restrooms. The use of the side doors can be distracting to others using the library, and the use of the front doors could be distracting to the performers. Only acoustic instruments may be used so as not to disturb library patrons. For recitals, the Meeting Room can accommodate up to chairs, and 2-3 rectangular tables with space up front for performers. Please inform The Coordinator of the desired configuration in advance so that she can see if assistance is possible. Groups will not be allowed in the Room before their time slot. The Meeting Room Recital Reservation Form must be completed and signed by an authorized representative of the organization in order to reserve the Room. The representative must be an adult, 18 years or more. Tentative reservations may be made by telephone or but must be confirmed by completing a Reservation Form and submitting a check within three days to the Recital Coordinator There is charge of $150 for each four hour time period used for recitals. No proration is available if less than the four-hour time slot is needed. 2. Conference Room The Small Conference Room is located on the second floor of the Library. The Room holds 1-2 tables and 18 chairs. Room capacity is approximately 18. The Historic Gallery, Training Room, outside patio and other adjacent areas should not be considered extensions of the Room. The outside doors of the Room should not be unlocked.

5 3. Story/Craft Room The Room is located on the right side of the Children s Room. The Room has 5 tables and 24 chairs. Please do not bring other furniture into the Room. Room capacity is approximately 25. Permission is required to bring snacks or beverages into the Room. The Pre-school area and other parts of the Children s Room should not be considered extensions of the Room. The outside door of the Room should not be locked. The shades may be lowered. The closet and cabinets should not be disturbed. Conference Room and Story/Craft Room Hours of Availability Meetings should end no less than 15 minutes before closing time. The current schedule of hours is available at the Reference Desk and the Adult Circulation Desk. Meetings will not be scheduled on holidays or any other day that the Library is closed. Groups may not schedule meetings to begin prior to the time that the Library opens to the public. Groups should not plan to set-up for meetings prior to opening. Exiting: Library users must exit from the Main Entrance on the First Floor. All other exits are emergency exits and are alarmed.

Marlboro County Public Library System Meeting Room Policy

Marlboro County Public Library System Meeting Room Policy Marlboro County Public Library System Meeting Room Policy The Marlboro County Public Library has meeting rooms available to the public: 1) The Kinney Foundation Conference Room that seats up to 50 2) The

More information

Conference Room Reservation Policy Packet

Conference Room Reservation Policy Packet Conference Room Reservation Policy Packet Opening Our Doors to the Community 185 Oakes Street SW Grand Rapids, MI 49503 616.454.1751 Phone 616.454.6455 Fax www.grfoundation.org Policies and Procedures

More information

Poulsbo City Hall. Public Meeting Room Policies and Application. Thank you for selecting the City of Poulsbo s meeting room for your meeting site.

Poulsbo City Hall. Public Meeting Room Policies and Application. Thank you for selecting the City of Poulsbo s meeting room for your meeting site. City of Poulsbo Office of the City Clerk Poulsbo City Hall Public Meeting Room Policies and Application Thank you for selecting the City of Poulsbo s meeting room for your meeting site. Our facilities

More information

Sevier County Public Library System Meeting Room and After Hours Use Policy

Sevier County Public Library System Meeting Room and After Hours Use Policy Sevier County Public Library System Meeting Room and After Hours Use Policy The Sevier County Public Library System provides community-meeting rooms for the instructional, recreational, and research needs

More information

Tom Green County Library Sugg Community Room & Roof Policies

Tom Green County Library Sugg Community Room & Roof Policies Tom Green County Library Sugg Community Room & Roof Policies Available Facilities and Equipment The Community Room is a 3,000 square foot space on the third floor of the Library at 33 W. Beauregard. The

More information

Community Center HANDBOOK

Community Center HANDBOOK Community Center HANDBOOK HANDBOOK CONTENT Page 3...Handbook Introduction Page 4...Floor Plan and Room Descriptions Page 5...Daily Access and Availability Page 6...Rules for Scheduling Page 7...Rules of

More information

MEETING ROOM POLICY AGREEMENT

MEETING ROOM POLICY AGREEMENT MEETING ROOM POLICY AGREEMENT The New Orleans Public Library (NOPL) offers all who come to the library access to information through education, communication, cultural and recreational enrichment. As part

More information

Osterville Village Library Room Policy Approved April 3, 2012

Osterville Village Library Room Policy Approved April 3, 2012 Osterville Village Library Room Policy Approved April 3, 2012 The Board of Library Trustees of the Osterville Village Library makes available the Historical Room, Small Meeting Room and the Main Meeting

More information

NEW CASTLE COUNTY PUBLIC LIBRARIES MEETING ROOM POLICY

NEW CASTLE COUNTY PUBLIC LIBRARIES MEETING ROOM POLICY NEW CASTLE COUNTY PUBLIC LIBRARIES MEETING ROOM POLICY New Castle County Libraries welcome the use of their meeting rooms for public activities of a civic nature. Library meeting rooms are open to the

More information

MEETING ROOM POLICY ST. CHARLES PUBLIC LIBRARY DISTRICT

MEETING ROOM POLICY ST. CHARLES PUBLIC LIBRARY DISTRICT MEETING ROOM POLICY ST. CHARLES PUBLIC LIBRARY DISTRICT The St. Charles Public Library (the Library) provides meeting rooms as a limited public forum to support its informational, educational and recreational

More information

Please attach a copy of the event flyer, or mail a copy to our Administrative office when a flyer is available for this event.

Please attach a copy of the event flyer, or mail a copy to our Administrative office when a flyer is available for this event. Liability Waiver/Indemnification Agreement I have received, read, understood, and agree to comply with the Evanston Public Library s Meeting Room Policy. I hereby fully release and discharge the Evanston

More information

Olin, Uris, and Kroch Libraries GUIDELINES FOR ROOM USE AND ROOM DESCRIPTIONS

Olin, Uris, and Kroch Libraries GUIDELINES FOR ROOM USE AND ROOM DESCRIPTIONS 201 Olin Library Ithaca, New York 14853-5301 t. 607.255.3393 f. 607.255.6788 www.library.cornell.edu Olin, Uris, and Kroch Libraries GUIDELINES FOR ROOM USE AND ROOM DESCRIPTIONS General Rooms Guidelines

More information

Meeting Room Policy. Adopted April 16, 2007 Revised 7/09; 12/10; 11/13; 11/15

Meeting Room Policy. Adopted April 16, 2007 Revised 7/09; 12/10; 11/13; 11/15 Telephone: (630)668-1374 (630)668-3097 Fax: (630)668-1465 225 N. Cross St. Wheaton, IL 60187 Meeting Room Policy Adopted April 16, 2007 Revised 7/09; 12/10; 11/13; 11/15 Library-sponsored or co-sponsored

More information

Augusta-Richmond County Public Library System Meeting Room Policy

Augusta-Richmond County Public Library System Meeting Room Policy Augusta-Richmond County Public Library System Meeting Room Policy The Augusta-Richmond County Public Library makes available its meeting rooms for informational, educational, recreational, civic, and cultural

More information

This policy specifies usage guidelines, restrictions, and fees associated with use of the Library s Meeting Rooms and available equipment.

This policy specifies usage guidelines, restrictions, and fees associated with use of the Library s Meeting Rooms and available equipment. I. PURPOSE This policy specifies usage guidelines, restrictions, and fees associated with use of the Library s Meeting Rooms and available equipment. II. POLICY The Board of Trustees ( Board ) of the Greenburgh

More information

Meeting Room Policy. Availability and Use

Meeting Room Policy. Availability and Use Meeting Room Policy The Glenview Public Library provides public meeting room space to support the Library s mission to educate, enrich, inspire and entertain. Meeting rooms are made available to meet the

More information

F E ES A ND D EPOSI TS

F E ES A ND D EPOSI TS G A L L E R Y R E N T A L C O N T R A C T Archway Gallery is available for special events and receptions by those who desire a unique setting for their special event. The Rental Agreement and Fees have

More information

Harford County Public Library Meeting Room Policy and Regulations

Harford County Public Library Meeting Room Policy and Regulations Harford County Public Library Meeting Room Policy and Regulations Policy Statement The library welcomes the use of its meeting rooms for activities of civic, cultural, intellectual, charitable, or educational

More information

Art Circle Public Library Cumberland County 3 East Street * Crossville, TN 38555

Art Circle Public Library Cumberland County 3 East Street * Crossville, TN 38555 Art Circle Public Library Cumberland County 3 East Street * Crossville, TN 38555 931-484-6790 (v) 931-707-8956 (f) WWW.ARTCIRCLELIBRARY.INFO Meeting Room Reservation Packet The Art Circle Public Library

More information

Rooms are allocated according to the following priorities: Groups or organizations using Library meeting rooms must:

Rooms are allocated according to the following priorities: Groups or organizations using Library meeting rooms must: Meeting Rooms New Castle County Libraries welcome the use of their meeting rooms for public activities of a civic nature. Library meeting rooms are open to the public and available for public programs

More information

Facility Rental and Use Policy

Facility Rental and Use Policy Facility Rental and Use Policy Introduction When public meeting areas in city facilities are not scheduled for City-related activities, designated meeting rooms and park pavilions may be rented by individuals

More information

Champaign Public Library Meeting Room F.A.Q.

Champaign Public Library Meeting Room F.A.Q. Champaign Public Library Meeting Room F.A.Q. Most-Frequently-Asked Questions Can I book a room for two or three days in a row? Yes. The library allows up to three reservations per group at a time. (This

More information

REDFIELD CAMPUS ROOM RESERVATIONS

REDFIELD CAMPUS ROOM RESERVATIONS REDFIELD CAMPUS ROOM RESERVATIONS Requests to use the Redfield Campus may be made by contacting Carol Maiellaro at (775) 682-6405 or Jodi Herzik at (775) 682-6420. Reservations made by telephone are considered

More information

USE OF LIBRARY FACILITIES I C 1

USE OF LIBRARY FACILITIES I C 1 USE OF LIBRARY FACILITIES I C 1 MEETING ROOMS POLICY: In keeping with the American Library Association's Library Bill of Rights, meeting space at the Park Ridge Public Library (PRPL) is available to non-profit

More information

ST. CATHARINES PUBLIC LIBRARY POLICY. Subject: Meeting Rooms. Approval Date: 1985-01-10 Effective Date: 1985-01-20 Review: Annual

ST. CATHARINES PUBLIC LIBRARY POLICY. Subject: Meeting Rooms. Approval Date: 1985-01-10 Effective Date: 1985-01-20 Review: Annual Page 1 of 4 ST. CATHARINES PUBLIC LIBRARY POLICY Section: Number: General G5 Subject: Meeting Rooms Motion #: 1985-03 1994-50 2003-45 2007-29 2007-38 Approval Date: 1985-01-10 Effective Date: 1985-01-20

More information

Indian Trails Public Library District Policy 2.30 Meeting Room Policy Meeting Room Policy

Indian Trails Public Library District Policy 2.30 Meeting Room Policy Meeting Room Policy The Indian Trails Public Library District provides public meeting rooms to support the library s mission to educate, inform, enrich and entertain the community. Meeting rooms are made available for the

More information

CITY OF ENCINITAS LIBRARY ROOM RESERVATION APPLICATION

CITY OF ENCINITAS LIBRARY ROOM RESERVATION APPLICATION CITY OF ENCINITAS LIBRARY ROOM RESERVATION APPLICATION Submittal of this application does not constitute approval of use. Confirmation of your reservation will be emailed when the request is approved.

More information

Fax: Should you have any questions or concerns, feel free to contact me directly at (813) 879-7010, Ext. 102 or by e-mail at carol@gtar.net.

Fax: Should you have any questions or concerns, feel free to contact me directly at (813) 879-7010, Ext. 102 or by e-mail at carol@gtar.net. Fax To: Fax: From: Carol Austin, CEO Date: Phone: Pages: 5 Re: Rental Agreement CC: Urgent X For Review Please Comment Please Reply Please Recycle Comments: Please find following the necessary paperwork

More information

Lenox Library Association Public Meeting and Exhibit Spaces Policies and Procedures

Lenox Library Association Public Meeting and Exhibit Spaces Policies and Procedures 1 Lenox Library Association Public Meeting and Exhibit Spaces Policies and Procedures Overview The Lenox Courthouse building has been a center for arts and cultural events for over one hundred fifty years.

More information

POLICY GUIDELINES. Public Use of Meeting Rooms

POLICY GUIDELINES. Public Use of Meeting Rooms POLICY GUIDELINES Public Use of Meeting Rooms The Town of Barrington welcomes the use of meeting areas available within the government center complex by local civic, cultural and educational organizations.

More information

CITY OF LONG BEACH DEPARTMENT OF LIBRARY SERVICES FACILITY RESERVATION

CITY OF LONG BEACH DEPARTMENT OF LIBRARY SERVICES FACILITY RESERVATION CITY OF LONG BEACH DEPARTMENT OF LIBRARY SERVICES FACILITY RESERVATION PHONE (562) 570-6291 FAX: (562) 570-7408 Date I hereby make application for use of for the purpose of holding Room(s) Requested: Auditorium

More information

MEETINGS. Application for Hire

MEETINGS. Application for Hire MEETINGS Application for Hire HIRING INFORMATION ACON s Meeting Centre at 414 Elizabeth Street, Surry Hills has a range of multi-purpose meeting rooms that are made available to groups and organisations

More information

Community Building Use Policy and Contract: 5392 Park Street

Community Building Use Policy and Contract: 5392 Park Street The Town of Boulder Junction PO Box 616, Boulder Junction, WI 54512 (715) 385-2220 phone (715) 385-9129 fax Community Building Use Policy and Contract: 5392 Park Street Room Capacity BJ Residents Non-Residents

More information

Building Rental Rules

Building Rental Rules Town of Enfield P.O. Box 373 Enfield, New Hampshire 03748 VOICE/TDD 603-632-5026 * FAX 603-632-5182 EMAIL abonnette@enfield.nh.us Building Rental Rules The following facilities are available for use by

More information

Please take a moment to review and agree to the rules on PAGES 3-4 prior to the start of your event.

Please take a moment to review and agree to the rules on PAGES 3-4 prior to the start of your event. Page Bluebonnet Highlands Homeowners Association Clubhouse Rental Inventory, Condition Assessment, and Rules for Rental A representative of the Bluebonnet Highlands Homeowners Association (BBH HOA) will

More information

Meeting Room Policy. 1 P a g e

Meeting Room Policy. 1 P a g e Meeting Room Policy POLICY STATEMENT The Atlantic Public Library welcomes the use of its meeting rooms by individuals, community groups, and organizations engaged in educational, cultural, intellectual,

More information

Community Rental of Campus Facilities

Community Rental of Campus Facilities Community Rental of Campus Facilities Event Information 01 Facility and Personnel Rates 02 Policies, Rules and Regulations 03 Contact Information 1 TO BE PAID TO CVCC: FACILITY RATES FACILITY AND PERSONNEL

More information

Town of Lee, NH Meeting Room Policy Public Safety Complex

Town of Lee, NH Meeting Room Policy Public Safety Complex Town of Lee, NH Meeting Room Policy Public Safety Complex PURPOSE In order to provide residents of Lee the use of facilities managed by the Town, while at the same time recognizing that the primary responsibility

More information

LOCATION: 3181 Rainbow Drive, Decatur, Georgia 30034 (404) 687-2731 SEATING:

LOCATION: 3181 Rainbow Drive, Decatur, Georgia 30034 (404) 687-2731 SEATING: The Porter Sanford III Performing Arts & Community Center is a state-of the-art, 500 seat Theater in the historic Candler Road district, bringing a diverse range of programming possibilities to Southern

More information

701 Goode Street Bristol, Virginia 24201

701 Goode Street Bristol, Virginia 24201 701 Goode Street Bristol, Virginia 24201 Thank you so much for enquiring about the use of a meeting room at the Bristol Public Library. We are happy to work with community groups to provide space for their

More information

Clubhouse Reservation Instructions. FirstService Residential 11125 NW Ambassador Dr., Suite 200 Kansas City, MO 64135

Clubhouse Reservation Instructions. FirstService Residential 11125 NW Ambassador Dr., Suite 200 Kansas City, MO 64135 Clubhouse Reservation Instructions 1. Check for an available time-slot online at https://booknow.appointment plus.com/1650k1em/10. 2. Print and complete the attached clubhouse agreement. 3. Mail your agreement,

More information

Chao Auditorium Policy Ekstrom Library

Chao Auditorium Policy Ekstrom Library Chao Auditorium Policy Ekstrom Library NO FOOD OR DRINK IS PERMITTED INSIDE THE AUDITORIUM All reservations must be made seven (7) business days in advance of the event. PURPOSE AND DESCRIPTION The principal

More information

Event Planning Packet

Event Planning Packet Event Planning Packet This packet should be completed by any ministry leader desiring to have an event/program at the Church of the Living God. This packet includes the Ministry Event Questionnaire, Ministry

More information

Room Booking Agreement

Room Booking Agreement Room Booking Agreement Once completed, return the first two pages of this form to the Commissioner for Children and Young People by: Mail or in person - Ground Floor, 1 Alvan Street, Subiaco, WA 6008 Scan

More information

Ted Strickland Community Center Information: Online Booking:

Ted Strickland Community Center Information: Online Booking: Merle Manders Conference Center Information: 770.389.5982 Weddings, Receptions & Social Events / Corporate Meetings, Conferences & Events: Email: events@cityofstockbridge-ga.gov Website: www.mmccevents.com

More information

City of Palmer Palmer Public Library

City of Palmer Palmer Public Library City of Palmer Palmer Public Library Meeting Room Policy and User Agreement It is the policy of the City of Palmer, Department of Community Development, Palmer Public Library, to make rental facilities

More information

Board and Conference Room Usage Policy. ~,~~ ~~ ~~ The San Diego ~~~ Foundation Growing ~ Greater Sin Diego

Board and Conference Room Usage Policy. ~,~~ ~~ ~~ The San Diego ~~~ Foundation Growing ~ Greater Sin Diego ~,~~ ~~ ~~ The San Diego ~~~ Foundation Growing ~ Greater Sin Diego Board and Conference Room Usage Policy The San Diego Foundation, herein referred to as The Foundation, is a meeting space where diverse

More information

Blair School of Music

Blair School of Music Blair School of Music Vanderbilt University Blair Venues Production Handbook Martha Ingram Center for the Performing Arts Steve and Judy Turner Recital Hall WELCOME TO THE BLAIR SCHOOL OF MUSIC VENUES.

More information

2016 Facility Rentals

2016 Facility Rentals 5251 Oak St., Vancouver, BC V6M 4H1 www.vandusengarden.org 2016 Facility Rentals For further information contact Corinne Johnston: Phone: (604) 257-6915 / Fax: (604) 257-8679 E-mail: VanDusenRentals@vancouver.ca

More information

Kentucky Transportation Cabinet Office of Support Services RENTAL INFORMATION & LEASE AGREEMENT NON STATE AGENCIES

Kentucky Transportation Cabinet Office of Support Services RENTAL INFORMATION & LEASE AGREEMENT NON STATE AGENCIES Page 1 of 5 MONDAY-FRIDAY (8:00 a.m. 4:30 p.m.) The Transportation Cabinet Conference Center is managed by the. In order to preserve the integrity of the Center, rules for its use must be observed. Please

More information

Community Clubhouse Rental

Community Clubhouse Rental Community Clubhouse Rental DON T FORGET THE KEY You must make an appointment with the Community Manager to pick-up the key to the clubhouse during regular business hours, before noon on the Friday before

More information

Gaston College Facilities Rental Manual

Gaston College Facilities Rental Manual Gaston College Facilities Rental Manual Office of Finance, Operations, & Facilities September 2014 www.gaston.edu GASTON COLLEGE RENTAL CONTACTS DALLAS CAMPUS: CONTACT: Jennifer Phillips PHONE: 704-922-6406

More information

Conference Center. Guidelines. 4801 Rockhill Road, Kansas City, Missouri 64110

Conference Center. Guidelines. 4801 Rockhill Road, Kansas City, Missouri 64110 Conference Center Guidelines 2014 4801 Rockhill Road, Kansas City, Missouri 64110 welcome to the Kauffman Foundation Conference Center The Kauffman Foundation Conference Center is a nationally recognized

More information

R. MICHAEL SHANAHAN CENTER FOR TEACHING AND LEARNING

R. MICHAEL SHANAHAN CENTER FOR TEACHING AND LEARNING R. MICHAEL SHANAHAN CENTER FOR TEACHING AND LEARNING The meeting rooms of Harvey Mudd College s (HMC) R. Michael Shanahan Center for Teaching and Learning are provided for use by HMC students, faculty,

More information

Civic Center Rental Agreement

Civic Center Rental Agreement Civic Center Rental Agreement Name: Address: City: State, Zip: Contact Person: Phone: Email: Event Date: Time: Event: # Attendees: Rent: Date Due: Deposit: Shaded area for office use only THIS RENTAL AGREEMENT

More information

LIBRARY MEETING AND STUDY ROOM POLICY (EVPL Board of Trustees 02/09/12; 04/12/12; 04/10/14; 05/14/15)

LIBRARY MEETING AND STUDY ROOM POLICY (EVPL Board of Trustees 02/09/12; 04/12/12; 04/10/14; 05/14/15) LIBRARY MEETING AND STUDY ROOM POLICY (EVPL Board of Trustees 02/09/12; 04/12/12; 04/10/14; 05/14/15) Evansville Vanderburgh Public Library (EVPL) reserves the right to review each prospective meeting

More information

Policies and Procedures for Reservation and Use of Curry Meeting Rooms

Policies and Procedures for Reservation and Use of Curry Meeting Rooms Policies and Procedures for Reservation and Use of Curry Meeting Rooms Curry School of Education, Ruffner Hall and Bavaro Hall Updated March 2015 Table of Contents Introduction... 2 Who May Use the Meeting

More information

Rhodes Hall House Rules and Policies

Rhodes Hall House Rules and Policies Rhodes Hall House Rules and Policies By signing Rhodes Hall s Rental Agreement, Renter agrees to the following: (Please initial each section in the underlined area, indicating your agreement to comply

More information

Rental Policy & Pricing 2013

Rental Policy & Pricing 2013 413 Market Street, Lewisburg, PA 17837 ~ 570-577-7902 ~ www.campustheatre.org ~ jenni@campustheatre.org Rental Policy & Pricing 2013 Whether you re hosting a screening, lecture, small musical performance,

More information

FSM Room Reservation Confirmation Conditions (Updated February 2015)

FSM Room Reservation Confirmation Conditions (Updated February 2015) FSM Room Reservation Confirmation Conditions (Updated February 2015) The Agreement of this Confirmation Conditions between requesting party (event coordinator) and Feinberg School of Medicine (FSM) applies

More information

B. Policies & Procedures Governing Humanities Conference Rooms

B. Policies & Procedures Governing Humanities Conference Rooms HUMANITIES CONFERENCE ROOMS A. Protocol for the Divisional-Assigned Conference Rooms B. Policies & Procedures Governing Humanities Conference Rooms C. Room Descriptions D. Detailed Reservation Instructions

More information

Product Theater Guidelines Effective: February 27, 2015 Meeting Dates: December 5-8, 2015 Exhibit Dates: December 5-7, 2015

Product Theater Guidelines Effective: February 27, 2015 Meeting Dates: December 5-8, 2015 Exhibit Dates: December 5-7, 2015 Product Theater Guidelines Effective: February 27, 2015 Meeting Dates: December 5-8, 2015 Exhibit Dates: December 5-7, 2015 Orange County Convention Center, Orlando, FL Introduction This document outlines

More information

H107 Video Conference Room

H107 Video Conference Room Capacity: 20 persons White Board (1) Document Camera (1) Door (1) Network connections possible Layout: Seminar style with chairs and tables (moveable) Podium (1) Media Cart (1) Windows (4) Meets all ADA

More information

Banquet/Meeting Room Rental Agreement

Banquet/Meeting Room Rental Agreement Banquet/Meeting Room Rental Agreement EVENT INFO Date(s) of Function: Event Name: Time of Function: (start) Group/Entity Name: Contact Name: Estimated # of Guests: (end) Non-Profit: Yes No Contact E-mail:

More information

UMD School of Music Degree-Required Recitals Gildenhorn and Ulrich Recital Hall Policy Manual Spring 2015

UMD School of Music Degree-Required Recitals Gildenhorn and Ulrich Recital Hall Policy Manual Spring 2015 UMD School of Music Degree-Required Recitals Gildenhorn and Ulrich Recital Hall Policy Manual Spring 2015 Scheduling and Rentals Office The Clarice Smith Performing Arts Center 301-405-1837 1 TABLE OF

More information

Applicant's Name or Group Name: Address: Phone Number: Email: Education/Training: Awards/Prizes:

Applicant's Name or Group Name: Address: Phone Number: Email: Education/Training: Awards/Prizes: Milton Public Library Exhibit & Display Application Please use the form below if you are interested in holding an exhibit at the Milton Public Library. Applications may be made up to one year in advance

More information

MEETING ROOM POLICIES AND PROCEDURES

MEETING ROOM POLICIES AND PROCEDURES MEETING ROOM POLICIES AND PROCEDURES MEETING ROOMS The Library provides public space for meetings of organized groups. All groups using the meeting rooms will be required to abide by the rules governing

More information

SPACE AGREEMENT - (ENSEMBLE) - MCL Chicago USE OF SPACE AGREEMENT FOR MCL CHICAGO

SPACE AGREEMENT - (ENSEMBLE) - MCL Chicago USE OF SPACE AGREEMENT FOR MCL CHICAGO USE OF SPACE AGREEMENT FOR MCL CHICAGO General Conditions: This document shall serve as a contract agreement between STUDIO BE, NFP d/b/a MCL Chicago (herein known as MCL Chicago ) and (ENSEMBLE) (herein

More information

Programming. Samples. 1. Programme plans. 2. Programme publicity. 3. Monthly calendar of events. 4. Programme calendar. 5. Meeting room booking form

Programming. Samples. 1. Programme plans. 2. Programme publicity. 3. Monthly calendar of events. 4. Programme calendar. 5. Meeting room booking form Programming Samples 1. Programme plans 2. Programme publicity 3. Monthly calendar of events 4. Programme calendar 5. Meeting room booking form SAMPLE 1 PROGRAMME PLANS Trillium Public Library Program title:

More information

Sunny Gables Alumni House Facility Use Agreement

Sunny Gables Alumni House Facility Use Agreement Sunny Gables Alumni House Facility Use Agreement LaGrange College Alumni Association Date of Request Thank you for your interest in Sunny Gables Alumni House. Please complete one of the following appropriate

More information

Breckenridge Highlands Clubhouse Rental Agreement

Breckenridge Highlands Clubhouse Rental Agreement Breckenridge Highlands Clubhouse Rental Agreement This agreement is made and entered into this day of, by and between the Breckenridge Common Facilities Area Association (the "Association") and (the Renter")

More information

Trinity Ev. Lutheran Church - Facility Use Agreement Only valid if accompanied by a completed Invoice/Deposit Form.

Trinity Ev. Lutheran Church - Facility Use Agreement Only valid if accompanied by a completed Invoice/Deposit Form. Trinity Ev. Lutheran Church - Facility Use Agreement Only valid if accompanied by a completed Invoice/Deposit Form. Between: Trinity Evangelical Lutheran Church (Trinity) 10014-81 Ave NW, Edmonton, AB,

More information

WESTMINSTER COLLEGE LIBRARY AND INFORMATION SERVICES (LIS) EQUIPMENT LOAN & CIRCULATION POLICIES (as of 6/9/15)

WESTMINSTER COLLEGE LIBRARY AND INFORMATION SERVICES (LIS) EQUIPMENT LOAN & CIRCULATION POLICIES (as of 6/9/15) WESTMINSTER COLLEGE LIBRARY AND INFORMATION SERVICES (LIS) EQUIPMENT LOAN & CIRCULATION POLICIES (as of 6/9/15) 1- REQUEST CATEGORIES & PRIORITIES 1-1. Requests Related to Academic Offerings. Library and

More information

Red Hook Public Library. Exhibit & Display Policy Rough Draft

Red Hook Public Library. Exhibit & Display Policy Rough Draft Exhibit & Display Policy Rough Draft As a community resource, devotes building space, where available, to providing information about the library, its programs and other community groups to extend the

More information

Exhibits and Displays

Exhibits and Displays The Pittsylvania County Public Library system makes space available to individuals and organizations for exhibits and displays. Those interested in using exhibit or display space may submit an application

More information

Building Rental Packet

Building Rental Packet Building Rental Packet Introduction Building Rental Application/Permit Building Rental General Regulations Grand County School District Indemnity Agreement Fee Schedule Auditorium Tech Rider Building Rental

More information

ADA HOTEL SITE INSPECTION CHECKLIST

ADA HOTEL SITE INSPECTION CHECKLIST ADA HOTEL SITE INSPECTION CHECKLIST Name of Property: Location/City: Anticipated dates(s) for event: Public Spaces Hotel Accessibility Front lobby registration desk accessible counter? Y/N If no, what

More information

Boys & Girls Club of Benton County

Boys & Girls Club of Benton County Boys & Girls Club of Benton County GENERAL STATEMENT OF POLICY: USE OF FACILITIES The Boys & Girls Club of Benton County will work with outside groups to make our facilities available when it will not

More information

The Perfect Place to Make History

The Perfect Place to Make History The Perfect Place to Make History Nestled in the quiet suburbs of Hanover County, Virginia lays one of the greatest unknown historical churches of our time. Pastoral environs frame this one of a kind,

More information

Mitchell Park Community Center! Facility Rental Policies!

Mitchell Park Community Center! Facility Rental Policies! Mitchell Park Community Center Facility Rental Policies Overview Mitchell Park Community Center is a beauty We are looking forward to providing a beautiful, functional, and sustainable place for the community

More information

Conditions of Hire (Rooms

Conditions of Hire (Rooms Conditions of Hire (Rooms 20.1.1.1 and Halls) Grou Page 1 of 6 Conditions of Hire 1. Hirer: The Hirer is you the person who completes the agreement and signs the conditions of hire. 2. Availability The

More information

The Connecticut General Assembly

The Connecticut General Assembly The Connecticut General Assembly Joint Committee on Legislative Management Martin M. Looney Senate President Pro Tempore Bob Duff, Senate Majority Leader Leonard Fasano, Senate Minority Leader J. Brendan

More information

Daybreak Star Indian Cultural Center Rental Information 5011 Bernie Whitebear Way, Seattle WA 98199 206.285.4425 www.unitedindians.

Daybreak Star Indian Cultural Center Rental Information 5011 Bernie Whitebear Way, Seattle WA 98199 206.285.4425 www.unitedindians. Daybreak Star Indian Cultural Center Rental Information 5011 Bernie Whitebear Way, Seattle WA 98199 206.285.4425 www.unitedindians.org 2015 Daybreak Star Indian Cultural Center Rental Guidelines Reservations

More information

Chiswick War Memorial Homes Hub Hire Agreement

Chiswick War Memorial Homes Hub Hire Agreement Chiswick War Memorial Homes Hub Hire Agreement Please ensure that you read this document carefully before making a booking Terms & Conditions of Use: Chiswick War Memorial Homes, Burlington Lane, London,

More information

Abilene Civic Center Historic Union Pacific Depot 201 NW Second Street Abilene, Kansas 67410

Abilene Civic Center Historic Union Pacific Depot 201 NW Second Street Abilene, Kansas 67410 Abilene Civic Center Historic Union Pacific Depot 201 NW Second Street Abilene, Kansas 67410 THIS AGREEMENT, Made and entered into this,, by and between the City of Abilene, Kansas, hereinafter referred

More information

The Parkdale Yacht Club (PYC) may at its discretion refuse to accept any application for hire of PYC Hall.

The Parkdale Yacht Club (PYC) may at its discretion refuse to accept any application for hire of PYC Hall. Application The Hirer on the form annexed must sign applications for hire and the Hirer undertakes to comply with and use their best endeavours to ensure compliance with these conditions. The Parkdale

More information

Falmouth Institute On-Site Training Process and Procedures

Falmouth Institute On-Site Training Process and Procedures On-Site Training Process and Procedures Get your On-Site Training Program underway! Call 1-800-992-4489, ext. 119 for more information on our customized on-site training services. Falmouth Institute On-Site

More information

Reserve Your Booth Today Here's How The Expo takes place from 9:00 a.m. to 4:00 p.m. on Saturday, and 11:00 a.m. to 4:00 p.m. on Sunday.

Reserve Your Booth Today Here's How The Expo takes place from 9:00 a.m. to 4:00 p.m. on Saturday, and 11:00 a.m. to 4:00 p.m. on Sunday. Early Bird Registration Receive a $25.00 discount if received by December 15, 2015 The Greater Centralia Chamber of Commerce Presents Home, Garden, & Business Expo 2016 Sat. & Sun., February 20-21 Exhibit

More information

Covenant Church Wedding Policy Guide

Covenant Church Wedding Policy Guide Covenant Church Wedding Policy Guide Congratulations on your upcoming wedding! Thank you for considering Covenant Church for your big day. Please read the following guidelines for getting married at Covenant

More information

NEW COVENANT PRESBYTERIAN CHURCH BUILDING USE POLICY. Summary of Key Guidelines

NEW COVENANT PRESBYTERIAN CHURCH BUILDING USE POLICY. Summary of Key Guidelines NCPC Building Use Policy 7133 Enterprise Rd. Summit, Mississippi 39666 Page 1 NEW COVENANT PRESBYTERIAN CHURCH BUILDING USE POLICY Adopted by the Session March 11, 2013 Summary of Key Guidelines 1. Activities

More information

CURRAHEE CONFERENCE CENTER

CURRAHEE CONFERENCE CENTER CURRAHEE CONFERENCE CENTER North Georgia Technical College Currahee Conference Center 8989 GA Highway 17 South Toccoa, GA 30577 Tracey Calvin Project Assistant Office: (706) 779-8106 Fax: (706) 779-8130

More information

TRACCIA COMMUNITY ASSOCIATION CLUBHOUSE RESERVATION AGREEMENT CLUBHOUSE RENTAL RULES

TRACCIA COMMUNITY ASSOCIATION CLUBHOUSE RESERVATION AGREEMENT CLUBHOUSE RENTAL RULES TRACCIA COMMUNITY ASSOCIATION CLUBHOUSE RESERVATION AGREEMENT CLUBHOUSE RENTAL RULES 1. Reservations: A. The clubhouse may not be reserved within two (2) days of a regularly scheduled board of directors

More information

THE UNIVERSITY OF EDINBURGH. Number 5 Forrest Hill

THE UNIVERSITY OF EDINBURGH. Number 5 Forrest Hill THE UNIVERSITY OF EDINBURGH Number 5 Forrest Hill Bookable Rooms Access Guide Number 5 Forrest Hill Edinburgh University Old Town City of Edinburgh EH1 2QL http://www.ed.ac.uk/maps?building= forrest-hill-building

More information

633 Court Street, 9 th Floor Reading, PA 19601 610-478-6700

633 Court Street, 9 th Floor Reading, PA 19601 610-478-6700 University of Pittsburgh, School of Social Work The Pennsylvania Child Welfare Training Program 403 E. Winding Hill Road, Mechanicsburg, PA 17055 Phone: 717-795-9048 Fax: 717-795-8013 633 Court Street,

More information

SETTING THE TIME OF YOUR WEDDING

SETTING THE TIME OF YOUR WEDDING Rev. 1/15 (subject to change) WEDDING POLICIES FOR SILVERDALE BAPTIST CHURCH Your wedding is a sacred occasion. It will be most meaningful to you and your families and friends when there is careful planning.

More information

Workshop Logistics Guide

Workshop Logistics Guide Workshop Logistics Guide This document provides information to help you successfully plan your workshop. We provide information about facilities, meals, materials and supplies, speaker management, and

More information

Rental Information. Rental Rates

Rental Information. Rental Rates Rental Information Rental Rates The Victoria College Conference & Education Center is available for rental by organizations as well as individuals. The type of organization determines the rental rates.

More information

Facility Use Policies

Facility Use Policies Facility Use Policies Section 4 Weddings 4.1 Reservations Please request the wedding date through the church Facilities Director. The official request form is to be completed and returned to the Facilities

More information

Stawell Health & Community Centre

Stawell Health & Community Centre Updated: January 2013 Stawell Health & Community Centre Information for External Group Room Users Business /Professional 8 22 Patrick St STAWELL Vic 3380 Ph: 03 5358 7400 SH&CC Reception Fax: 03 5358 4113

More information

Creative Motion Chicago, LLC

Creative Motion Chicago, LLC Contents Creative Motion Chicago, LLC Studio Rental Agreement Packet Studio Description... Rental Agreement Procedures... Rental Rates... Use Guidelines... Creative Motion Chicago Studio Rental Agreement...

More information