Zoom Support Guide. Features:

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1 Zoom Support Guide Features: Host your own meetings Online synchronous communication with web cameras or calling in by phone Record your web meetings Live chat and screenshare Up to 50 participants in a single web meeting Technical Requirements: Internet Web Camera Microphone or Telephone Otis College of Art and Design last updated February 5,

2 Participate in a Zoom Web Conference from your: Desktop/Laptop Smartphone Download the Free Zoom App Tablet Download the Free Zoom App Telephone Zoom App = Otis College of Art and Design last updated February 5,

3 You can START or JOIN a meeting immediately by going to otis.zoom.us Select START A MEETING and Log In. Select JOIN A MEETING and enter Meeting ID. Log In Credentials: Username Password (The same credentials used to access /o-space/campus computers/etc.) Otis College of Art and Design last updated February 5,

4 If accessing Zoom through a desktop/laptop computer, we suggest downloading the application. The easiest way is to: Go to otis.zoom. us Select Start a Meeting Log In The application will automatically be installed before the meeting starts. Application Desktop Icon: The application makes it easier to host future web conferences. Otis College of Art and Design last updated February 5,

5 You can log into your Zoom account through: the Otis Website or the Zoom computer application. For WEB LOG IN, go to otis.zoom.us, and select Log In on the upper right. Sign in with your Otis Credentials (Username + Password) Otis College of Art and Design last updated February 5,

6 Schedule a meeting for a future date. Your user profile settings. Previous meetings you hosted. If you chose to record a web conference meeting, the recording can be accessed here. Select Join a Meeting to participate. Every Zoom user has a unique Personal Meeting ID (PMI). This is a virtual meeting room that never changes and is associated with your account. Select Host a Meeting to start one with or without Web Cameras. Select Start to a host a meeting using your PMI Otis College of Art and Design last updated February 5,

7 If scheduling a meeting through the website, select: Complete meeting information. Select for a recurring meeting so only have to schedule once. A Telephone Only meeting means a participant will have to call in for audio. VOIP allows someone to communicate over the internet through a microphone. We recommend always choosing Both to give participants the most flexibility. X Always SELECT! This ensures participants can enter the meeting even if the host hasn t logged in yet. This way if the host experiences any technical difficulty, participants can still join. If you do not select Use PMI a random meeting URL + Meeting ID will be generated. If setting up a meeting for someone else, it means the host does not have to be in the meeting. Otis College of Art and Design last updated February 5,

8 Once you select, schedule you see your meeting information. X X Select to copy meeting information you will need to send to participants in order to join. Can paste into an . Otis College of Art and Design last updated February 5,

9 The standard Zoom invitation (below) to join a web meeting has a lot of information you can delete. To Join a meeting, participants need: 1. Web Address (URL) 2. Meeting ID 3. Telephone Number Hi there, JM Venturini is inviting you to a scheduled Zoom meeting. Topic: My Meeting Time: Feb 5, :00 PM (GMT 8:00) Pacific Time (US and Canada) Join from PC, Mac, Linux, ios or Android: 1 Or iphone one tap: , # or , # Or Telephone: Dial: (US Toll) or (US Toll) 3 Meeting ID: International numbers available: Or a H.323/SIP room system: H.323: (US West) or (US East) Meeting ID: SIP: @zoomcrc.com Otis College of Art and Design last updated February 5,

10 You can also access your Zoom account through the desktop/laptop application. The same functionality is available as the web log in. Select to Start, Join, or Schedule a meeting. Select to see list of scheduled meetings, edit meeting settings, or send out meeting invitations. Otis College of Art and Design last updated February 5,

11 Once you start or join a web meeting, the following opens: Set-up audio first to make sure you can hear and others can hear you. If see green on microphone icon it means your audio is working. Can change audio and video options by selecting ^ next to icon. Select to invite others to your meeting. See who is in your meeting and adjust settings. Share screen to show videos, PDFs, powerpoints, etc. to group. (More on next pages.) Text chat with participants. Record meeting. (Downloads to device as.mov file when meeting ends.) Only meeting host can record. Otis College of Art and Design last updated February 5,

12 2/5/2016 How Do I Share My Screen? How Do I Share My Screen? Zoom allows for annotations during screen sharing. To start "Screen Sharing" select "Share Screen" button located in your meeting tool bar. After selecting "Share Screen" located in your in meeting tool bar. You can choose to share your "Desktop" or an "individual application/window". Note: You can also select to share "computer audio" when sharing a video clip such as YouTube or a locally stored video clip. Screen Share Menu: us/articles/ How Do I Share My Screen 1/3

13 2/5/2016 How Do I Share My Screen? Pause: Pause your current screen share Share a New Window: Select a new window to share (Choose another window/application to share) Annotate: Use screen share tools for drawing, pointer, etc.. Remote Control: allow participant to control your keyboard and mouse Mute: toggle mute/unmute for your microphone Stop Video: Stop/Start your in meeting video feed More: In meeting Tool bar options (in meeting options such as Participants, Chat, Invite, Hide video panel etc..) Annotations: During your Screen share you will have the option of using several features. By moving your mouse cursor to the top of the screen to open the drop down menu and select "Annotate" Annotation tools: Mouse Draw Spotlight Eraser Color Undo Redo Clear Save* *Save: This feature allows you to instantly save all annotations on the screen as a screenshot. The us/articles/ How Do I Share My Screen 2/3

14 2/5/2016 How Do I Share My Screen? screenshot is saved to default meeting folder along with the recording of the meeting. If you are using a dual monitor set up. You can turn on the "dual screen for dual monitor feature" to see the screen sharing on one monitor and participants on the second. For more information, please see here! Attendee Side Annotation:Any Attendee in your meeting can start annotating on a shared screen. The Attendee can access "Annotate" in the upper meeting tool bar Note: If the Host of the meeting "Locks Annotation," Attendees will not be able to use the feature. us/articles/ How Do I Share My Screen 3/3

15 Screensharing and Annotations: Screen- Zoom Support Guides + Video: Otis: Web Conference Policy also available on this site. Contact Information Technology (helpdesk@otis.edu) if you would like to: schedule a large capacity meeting with more than 25 participants schedule a meeting using one of the conference/room systems on campus The Teaching Learning Staff are also available to help you with using Zoom. Otis College of Art and Design last updated February 5,