Survey What?! Using Surveys and Assessments in Your Organization

Transcription

1 SGA Leadership Conference and Retreat Assessment Page 1 Survey What?! Using Surveys and Assessments in Your Organization Barry S. McKinney Director of Student Activities The University of Texas at San Antonio barry.mckinney@utsa.edu NACA Student Government Institute

2 SGA Leadership Conference and Retreat Assessment Page 2 Survey What?! Using Surveys and Assessments in Your Organization 2008 NACA Student Government Institute Facilitated by: Barry S. McKinney Abstract: Advisors are always talking about assessments. But, they can help your organization and help you become more effective if you utilize them in your organization. This interactive session will give you some tips on implementing these tools. Goals: 1. Participants will understand the difference between assessment and evaluation. 2. Participants will learn why we assess. 3. Participants will learn elements of an effective Student Government. 4. Participants will be able to write an evaluation and assessment. 5. Participants will have the opportunity to see a sample evaluation and assessment. Materials: Power Point Presentation Assessment Handout Student Government Association Retreat Handout Bank Evaluation and Assessment Handout Executive Summary Handout Worksheet Handout Student Government Effectiveness Test Outline: I. Introduction (5 minutes/5 total) II. Power Point Presentation (5/10) III. Review Effectiveness Test (2/12) IV. Review Evaluation and Assessment Samples(5/17) Review Definitions with group. V. Complete Worksheet (15/32) VI. Discuss Worksheet (10/42) VII. Do Evaluation and Assessment Sample (3/45) VIII. Question and Answers (2/62)

3 Worksheet SGA Leadership Conference and Retreat Assessment Page 3 Your assignment is to design a half-day retreat schedule with the purposes stated below. Once you have your schedule set, you will create an evaluation and assessment to measure your outcomes. You have 10 minutes to complete this task. Goals & Purposes To review the SGA Constitution for clarification. To build trust and camaraderie among and between SGA Members. To review learn parliamentary procedure.

4 Travel to CAMP Camp Welcome Dinner Committee Functions Description Star Power Activity Camp Fire Breakfast SGA Calendar Activity Resolutions Workshop Delegation Workshop Communication Workshop Lunch Basics Session Financial Website Binder Parliamentary Procedure SGA Leadership Conference and Retreat Assessment Page 4 University of Texas at San Antonio Student Government Leadership Conference & Retreat Assessment & Evaluation Please rate each activity using the following scale: 5=Excellent 4=Good 3=Average 2=Fair 1=Poor DNA=Did Not Attend Activity DNA Position Responsibilities Advisor/Member Relationship Vision & Action Plan Closing Activity CAMP Facility Communication Before Event Overall Leadership Conference & Retreat Please Complete The Other Side Of This Sheet!

5 Please use the following scale for each of the comments listed below: SGA Leadership Conference and Retreat Assessment Page 5 IX. SA=Strongly Agree A=Agree N=Neither Agree Nor Disagree D=Disagree SD=Strongly Disagree DNA=Did Not Attend Comment SA A N D SD DNA As a result of the leadership conference and retreat, I feel there is better communication in SGA. As a result of the leadership conference and retreat, I had a good time. As a result of the leadership conference and retreat, I learned more about my position. As a result of the leadership conference and retreat, I learned more about the SGA Committees. As a result of the leadership conference and retreat, I learned more about parliamentary procedure. As a result of the leadership conference and retreat, I have a better understanding of SGA s mission and action plan. As a result of the leadership conference and retreat, I feel like I could write a good resolution. As a result of the leadership conference and retreat, I feel like I understand legislation better. As a result of the leadership conference and retreat, I feel I could resolve a conflict at the lowest level possible. As a result of the leadership conference and retreat, I can set up a meeting. As a result of the leadership conference and retreat, I feel like I can send an SGA message. As a result of the leadership conference and retreat, I feel like I understand the SGA website. As a result of the leadership conference and retreat, I feel like I understand SGA financial procedures. As a result of the leadership conference and retreat, I feel like I have a grasp of the SGA calendar. As a result of the leadership conference and retreat, I feel I better understand the role of the advisor. As a result of the leadership conference and retreat, I feel I can better delegate. As a result of the leadership conference and retreat, I feel I can effectively delegate. As a result of the leadership conference and retreat, I feel I better understand power in an organization. As a result of the leadership conference and retreat,, I feel I better understand leadership. As a result of the leadership conference and retreat,, I had fun. As a result of the leadership conference and retreat,, I learned more about the SGA Constitution. As a result of the leadership conference and retreat,, I feel I better understand group dynamics. As a result of the leadership conference and retreat, I feel I have a grasp of the organizational values of SGA. As a result of the leadership conference and retreat,, I feel more like a team. The leadership conference and retreat was successful in achieving its stated purposes. The leadership conference and retreat was very beneficial. The best thing about the leadership conference and retreat was: The worst thing about this the leadership conference and retreat was: One thing I learned at the leadership conference and retreat is: This the leadership conference and retreat was worth my time? [ ]YES [ ]NO Any additional comments: THANKS FOR ATTENDING! WE APPRECIATE IT!

6 SGA Leadership Conference and Retreat Assessment Page 6 University of Texas at San Antonio Student Government Leadership Conference and Retreat Assessment and Evaluation X. Executive Summary 29 students registered to participate in the 27 students actually participated in the 2 individuals had family emergencies. A meeting will be held to determine if students will be charged for expenses. 27 students completed the assessment/evaluation. The entire evaluation is attached for your review if needed. This represents significant highs and lows from the evaluation. Elements rated the highest were: Closing Session Advisor/Member Relationship Session Web-Site Session SGA Calendar Session Financial Session & Camp Fire (Tied) Elements rated the lowest were: Travel to CAMP Camp Parliamentary Procedure Session Dinner CAMP Facility Position Responsibilities Session

7 SGA Leadership Conference and Retreat Assessment Page 7 The purposes of the event were: 1. To have a good time. 25 of the 27 students felt that they either agreed or strongly agreed they had a good time. 2. To foster communication among and between members of SGA. 23 of the 27 students felt that they either agreed or strongly agreed they felt communication was better in the organization as a result of the 3. To learn more about specific information regarding individual positions/committees within SGA. Only 16 of the 27 students agreed or strongly agreed they had learned more about their position as a result of the 21 of the 27 students agreed or strongly agreed they learned more about SGA committees as a result of the 4. To gain an understanding of Parliamentary Procedure. Only 17 of the 27 students agreed or strongly agreed they had learned more about parliamentary procedure as a result of the 5. To establish a vision and an action plan for the rest of the school year. 23 of the 27 students agreed or strongly agreed they had a better understanding of the SGA Vision and action plan as a result of the 6. To learn how to write resolutions and use them appropriately to achieve goals. 20 of the 27 students agreed or strongly agreed they could write a good resolution as a result of the 21 of the 27 students agreed or strongly agreed they understood legislations better as a result of the 7. To establish a plan for conflict resolution. 24 of the 27 students agreed or strongly agreed they could resolve conflict at the lowest possible level as a result of the 8. To learn procedures to access SGA funds. 22 of the 27 students agreed or strongly agreed they had an understanding of the SGA financial procedures as a result of the 9. To gain an understanding of basic functions (i.e. setting meetings, sending s, etc.). 17 of the 27 students agreed or strongly agreed they could set up a meeting as a result of the 20 of the 27 students agreed or strongly agreed they could send an SGA message as a result of the 20 of the 27 students agreed or strongly agreed they had learned about the SGA website as a result of the 10. To establish a detailed SGA Calendar, including all committee meetings. 24 of the 27 students agreed or strongly agreed they had a grasp of the SGA Calendar as a result of the 11. To explore advisor/member relationship. 25 of the 27 students agreed or strongly agreed they had a better understanding of the role of the advisor in the organization as a result of the 12. To learn how to effectively delegate. 21 of the 27 students agreed or strongly agreed they could better delegate as a result of the

8 SGA Leadership Conference and Retreat Assessment Page 8 20 of the 27 students agreed or strongly agreed they could more effectively delegate as a result of the 13. To better understand personal leadership styles. 21 of the 27 students agreed or strongly agreed they understood power in an organization as a result of the 24 of the 27 students agreed or strongly agreed they better understood leadership as a result of the 14. To gain an understanding of group dynamics. 25 of the 27 students agreed or strongly agreed they had a better understanding of group dynamics as a result of the 25 of the 27 students agreed or strongly agreed they felt more like a team as a result of the 15. To explore group values. 24 of the 27 students agreed or strongly agreed they had a better understanding of the organizational values of SGA as a result of the 25 of the 27 students agreed or strongly agreed the event was successful in achieving its stated purposes and thought the event was very beneficial. There were several comments about the event being too short and many thought a second night would have been helpful. This action is advised for next year.