Windows 7 Basics. Notification Area. Start Button. Show Desktop Button. Taskbar. Windows Explorer

Transcription

1 Windows 7 Basics Windows 7 is an operating system, a computer program that controls the operation of your computer and programs you run on it. Programs also known as applications help you accomplish specific tasks on your computer. When working with Windows 7 you will notice icons which are small pictures on the screen of meaningful symbols. You will also notice windows which are rectangular frames on your screen that contain icons and contents of files. Start Button Notification Area Windows Explorer Taskbar Show Desktop Button Training 1 February 8, 2011

2 Objective 1: Familiarize Yourself with the Desktop The desktop is the term used to describe the screen you see when you turn on your computer. By default, the Start button, Taskbar, My Computer folder and Recycle Bin are displayed. However, you can save your own folders and files on your desktop for easy access if you want. Some people put shortcuts to frequently used applications on their desktop. What these things on the desktop do: I. My Computer- Inside the folder, you can see a list of all of the disk drives on your computer. Just double-click any icon to see what's inside. When you open a disk drive, you can see the files and folders that it contains. Folders can contain files, programs, and other folders. The My Computer folder, like Windows Explorer, is a file management tool designed to help you organize and access your files and folders. II. The Recycle Bin is temporary storage areas where you can put files you want to delete. The files are not actually deleted until you empty the Recycle Bin. You can empty the Recycle Bin by right clicking on the icon, then selecting the Empty Recycle Bin option from the list that appears. To Recover Files from the Recycle Bin When you recover a file from the Recycle Bin, it is restored to its original location on your computer. 1. Click the Show Desktop button, if neccessary 2. Double-click Recycle Bin. 3. To restore a single file, select the file and click Restore this item on the toolbar. OR 4. To restore selected files, select the desired files and click Restore the selected items on the toolbar. OR 5. To restore all of the files in the Recycle Bin, make sure that no files are selected, and clic Restore all items on the toolbar. OR 6. You can also use the cut and paste or drag and drop method to move a file from the Recycle Bin. To Permanently Delete Files from the Recycle Bin When you delete a file, it is usually moved to the Recycle Bin so that you can restore the file later if necessary. 1. Click the Show Desktop button, if necessary 2. Double-click the Recycle Bin icon. 3. To permanently delete one or several files, select the file(s), press Delete, and then click Yes. 4. To delete all of the files, click Empty the Recycle Bin on the toolbar and then click Yes. Training 2 February 8, 2011

3 To Empty the Recycle Bin 1. Click the Show Desktop button, if necessary 2. Right-click Recycle Bin. 3. Click Empty Recycle Bin. III. The Taskbar is displayed across the bottom of the desktop. The taskbar displays any open applications. You can move programs from the Start Menu to Taskbar by dragging the item down to taskbar. You can also right-click the program on the Start Menu and click pin to taskbar. Items on Taskbar can be re-arranged by dragging to new location.. Taskbar Show Desktop button To Pin a Program to the Taskbar You can pin a program directly to the taskbar so you can open it quickly and conveniently, rather than looking for the program in the Start menu. 1. If the program is already running, right-click the program's button and click Pin this program to taskbar. 2. If the program isn't running, click Start, find the program s icon, right-click the icon, and then click Pin to Taskbar. To Pin a Website to the Taskbar You can pin a frequently visited website to the taskbar on the Windows 7 desktop, just like you would a program. When you click the website icon on the taskbar, Internet Explorer will open the webpage. 1. Click the icon to the left of the web address in the address bar. 2. Holding down the left mouse button, drag the web address to the taskbar. 3. Release the left mouse button. To Remove a Pinned Website from the Taskbar 1. Right-click the Internet Explorer (or other browser) icon on the taskbar. 2. In the Pinned area, right-click the website you want to unpin. 3. Click Unpin from this list. Training 3 February 8, 2011

4 To Show the Taskbar (if hidden) 1. Move your mouse pointer to where you last saw the taskbar. 2. When you move the mouse pointer to the correct location, the taskbar will appear. 3. If you do not remember where you last saw it, try pointing to the bottom of the desktop first, and then to the sides or top of the desktop, if necessary. You may need to move the pointer almost off the desktop to show the taskbar. To Hide the Taskbar 1. Right-click the mouse on any empty area of the taskbar. 2. Select Properties. 3. On the Taskbar tab, under Taskbar appearance, select the Auto-hide the taskbar check box, and then click OK. IV. Using the Start Menu and Start button The Start menu is the main gateway to your computer's programs, folders, and settings. It's called a menu because it provides a list of choices. It is often the place that you'll go to start or open things. Use the Start menu to do these common activities: Start programs Open commonly used folders Search for files, folders, and programs Adjust computer settings Turn off the computer Log off from Windows or switch to a different user account The Start button computer. allows you easy access to the applications available on your Training 4 February 8, 2011

5 To Display the Start Menu 1. Click the Start Button on the Taskbar or press the on keyboard. 2. Click desired program, if program is not visible click All Programs and make selection. 3. Back button will close All Programs and original menu appears. Pin items are above separator line and will remain until remove by rightclicking Frequently used items. will change as you use programs. Start Menu Commands To View the Jump List for a Program 1. Click the Start button 2. Point to (do not click) a pinned program or to a recently used program near the top of the Start menu 3. Point to or click the arrow next to the program. Training 5 February 8, 2011

6 To Pin an Item to the Start Menu Jump List 1. Click the Start button 2. Point to (do not click) the program. 3. Point to (do not click) the item. 4. Click the pushpin icon. To Unpin an Item to the Start Menu Jump List 1. Click the Start button 2. Point to (do not click) the program. 3. In the Pinned area, point to (do not click) the item. 4. Click the pushpin icon. To Remove a Program from the Start Menu 1. Click the Start button. 2. Right-click the program. 3. Click Remove from this list. To Remove an Item from the Start Menu 1. Click the Start button. 2. Point to (do not click) the program. 3. Right-click the item. 4. Click Remove from this list. To Clear all Items from the Start Menu Jump List 1. Right-click the mouse on any empty area of the taskbar. 2. Select Properties. 3. Click the Start Menu tab. 4. Remove the checkmark for Store and display recently opened programs in the Start menu. 5. Click Apply. 6. Click OK. Training 6 February 8, 2011

7 To View Recent Items for a Specific Program If a program in the Start Menu appears with a black arrow, you can always display the recently opened files for that program. 1. Click the Start button 2. Point to (do not click) the program. 3. Click the black arrow OR simply leave the mouse pointer on the program (without clicking it). Objective 2: Managing Multiple Windows Working in Windows allows you to open and work with more than one window or program at a time. To organize your desktop with multiple windows open can change the size of a window or move it to different locations. You can work with several open windows by minimizing, or dragging the windows, viewing windows in Aero Flip 3D, jumping between windows, or viewing windows in cascade, stacked or side by side. To Organize your Desktop 1. Click the Minimize button in upper-right corner of the window. The window no longer appears it is reduced but not closed. 2. To view open window in taskbar, Hover your mouse over taskbar button. 3. Click the Maximize button it will fill the screen. 4. Click the Restore button it will return window to its previous size. 5. In an open window point to the bar at the top of the window, Click and hold the left mouse button and drag the window to new location. 6. To resize click the lower-right corner of a window once you see a double arrow you can drag the window out to increase or drag in to decrease. To View all Open Windows 1. To view all open windows, hold down Windows Logo Key, then press the Tab key. All open windows are displayed in stacked format. 2. Press and release the Tab key (while still holding down the Windows Logo Key) to move through the stack. 3. Release the Windows Logo Key to make the front window the active window. Training 7 February 8, 2011

8 To Jump to a Window 1. While holding down the Alt Key, press the Tab key. 2. All open windows are displayed in a single pop-up window, point to the window to view it temporarily, release the button to return to the previously active window. 3. Press and release the Tab key (while still holding down the Alt Key) to cycle through the icons. A transparent box surrounds the active window. You can also click the desired window to make it the active window. Training 8 February 8, 2011

9 To Arrange your Windows 1. To cascade all open windows, Right click any empty area of the taskbar. 2. Select Cascade windows. OR 3. To show all open windows stacked Right click any empty area of the taskbar. 4. Select Show windows stacked. OR 5. To show all open windows side-by-side, Right click any empty area of the taskbar. 6. Select show windows side-by-side Training 9 February 8, 2011

10 To Show Desktop 1. To Show desktop when other documents are on the screen Click the 2. Show desktop button in the lower right corner of the taskbar. Click button again to display prior document. Show Desktop Button Objective 3: Managing Your Files Understand your computer s filing system Your computer's filing system has three basic divisions: files, folders, and drives. 1. File- everything saved on your computer is stored as a file, whether it is a letter you wrote to a friend or the word-processing program you used to write it. The letter you write might be a Word document, for example, or a text file. Note: Each file has an extension. An extension is a set of three or four letters that comes after the name of a file. These letters vary depending on the type of file it is. For example if a document named schedule was created using Microsoft Word, then the actual title for that file is schedule.docx (.docx is the extension for files created in Word). But, if I create a document in Excel named schedule, then the actual title for that file is schedule.xlsx (.xlsx is the extension for Excel files). 2. Folder- you can store a file in a folder and, in turn, store that folder inside another folder. Using different folders helps you and the computer keep track of information. For example, you might save the letter to your friend in a folder named "Joe" inside another folder called "Friends." Your computer also stores files in folders. For example, all the files the computer uses to run Windows 7 are usually stored in a folder called "Windows." When the computer needs one of those files, it follows a "path" to the folder, and then to the file. Another name for a folder is a directory. This is the icon for folder with files 3. Drives- Files and folders are stored on drives. Drives are basically like filing cabinets. Each drive is assigned a letter name. Your hard drive (the drive inside your computer) is usually known as the C:\ drive. If you have a USB or flash drive, it is usually known by letter E, G etc. If you attach to a network, you can assign the network drive still another letter. (Assigning letters to drives is also called mapping. ) Drive path- basically the sequence of drive, folder and file names a person would have to go through to find a specific item. For example the drive path: C:\My Documents\schedule.docx tells me that the Word file named schedule is in a folder named My Documents which is located on my C:\ drive. Training 10 February 8, 2011

11 To View Files using Computer 1. Click the Start button. 2. Click Computer. Training 11 February 8, 2011

12 To View Files using Windows Explorer Windows Explorer splits the window into two panes: Navigation Pane and Right pane. The Navigation pane is organized into 4 categories: Favorites, Libraries, Computer, and Network. 1. Click the Windows Explorer button on the taskbar, you can navigate to different locations on your computer and manage files. 2. Point to Organize button on the toolbar, Select Layout. It will display menu bar and different pane layouts options. Select Menu bar. A new menu bar appears. 3. From Navigation pane you can select a location such as desktop or my computer to store files. Menu ToolBar Library pane Address bar Search box Column Headings File list Navigation pane Details pane Training 12 February 8, 2011

13 To Move Between Folders or Locations in Windows Explorer 1. Click the folder name in the Address bar to move to the desired folder. Click the arrow on the right of the folder to view the contents of that folder. OR 2. Use the left arrow to move to back to a folder. Use the right arrow to return to a previously viewed folder. OR 3. On the left Navigation Pane, click the Recent Pages dropdown arrow Select the desired item to go back to recent places. Recent Pages dropdown arrow Training 13 February 8, 2011

14 To Group your Files by Property Grouping files displays the files in different sections (or groups) in the folder. 1. Open the folder or library that you want to group. 2. Right-click an empty space, point to Group by, and then click a property (such as Type). 3. If you don't see the property you're looking for in the Group by menu, click More to add properties. 4. If you want to remove the grouping separation in a folder or library, rightclick an empty space, point to Group by, and then click None. To Sort your Files by File Property Sorting files reorders the files on the screen. Typically, files are sorted in alphabetical order. However, you may want to sort your files differently so that they are easier to locate. 1. Open the folder or library that you want to sort. 2. Right-click an empty space and, point to Sort by, then click a property. 3. If you don't see the property you're looking for in the Sort by menu, click More to add additional properties. Training 14 February 8, 2011

15 Creating Files and Folders Create a New Folder 1. From the folder list on the left, in Windows Explorer click the drive or folder where you want to place your new folder. For example: If I want to create a new folder to be located within my existing folder named Documents, then I would click the Documents folder in the folder list. 2. Choose New Folder button, the folder will appear. 3. Type a name for the folder 4. Press the Enter key on your keyboard To Rename a Folder: 1. Click the folder to be renamed 2. Click File on menu bar. Then select Rename. 3. Type a name for the folder (file names will support up to 255 characters) 4. Press the Enter key on the keyboard To Delete a Folder: 1. Click the folder you want to delete 2. Choose File from the Main Bar. 3. Choose Delete 4. You will get a warning message. Click Yes. NOTE: If you delete a folder, you will also delete all the files contained within that folder. To Move or Copy a file/folder: Select the file you want to copy or move 1. With the file you are copying selected, Choose Edit from the Menu Bar, 2. Select Copy or Cut (whichever you desire). 3. Select the directory folder where you wish to place your file (files). 4. Choose Edit from the Main Menu 5. Select Paste Note: You can also cut/paste your files by using both the Drag & Drop method, as well as the Cut/Paste toolbars. Training 15 February 8, 2011

16 Objective 4: Using File Compression Compressed files take up less storage space and can be transferred to other computers more quickly than uncompressed files. You can work with compressed files and folders in the same way that you work with uncompressed files and folders. You can also combine several files into a single compressed folder. This makes it easier to share or a group of files. To Compress (or zip) a File or Folder 1. Locate the file or folder that you want to compress. 2. Right-click the file or folder, point to Send to, and then click Compressed (zipped) folder. A new compressed folder is created in the same location. To Extract (or unzip) Files or Folders from a Compressed Folder 1. Locate the compressed folder. 2. To extract a single file or folder, double-click the compressed folder to open it and drag the file or folder from the compressed folder to a new location. To Extract the Entire Contents of the Compressed Folder 1. Right-click the folder that is compressed. 2. Click Extract All. (You can also double-click the compressed folder, and click Extract all files on the toolbar.) 3. By default, the extracted files will be placed in a folder in the current location. To choose another location, use the Browse button. 4. If you want to show the files after the extraction is complete, select Show extracted files when complete. 5. Click Extract. Training 16 February 8, 2011

17 Objective 5: Using the Start Menu Search box Windows 7 allows you to search the Start menu to find installed programs and other Windows items. The Start menu includes a search box that you can use to find files, folders, programs, and messages stored on your computer. When you start typing a word or phrase in the search box, the search begins automatically, and the search results temporarily fill the Start menu space above the search box. The search results are organized into groups, depending on what kind of item each result is and where it's located on your computer. The top search results but not all matches for each group are displayed under a group heading. To Perform a Search 1. Type a keyword in the search box. If you type multiple words, Windows searches for items that contain ALL words (not either of the words). 2. Click an individual result to open that program or file. OR 3. Click a group heading to see the complete list of search results for that group in Windows Explorer. OR 4. Click See more results to display all of the search results. OR 5. If you did not find the desired item, click the X to clear your search and perform a new search. Training 17 February 8, 2011

18 Objective 6: Safely remove devices from your computer If you unplug a storage device or removable drive from your computer without properly removing it, you might risk losing some information. Windows provides a way to help you safely remove such devices. When unplugging storage devices, such as USB flash drives or external hard drives, make sure that the computer has finished saving any information to the device before removing it. If the device has a small light that shows when it's use, wait a few seconds after the light has finished flashing before unplugging it. Show Hidden Button To Safely Remove a Device using the Taskbar 1. Click the Safely Remove Hardware icon. If you don't see the Safely Remove Hardware icon, click the Show Hidden icon button to display all icons in the notification area. 2. In the list of devices, click the device that you want to remove. 3. Windows displays a notification confirming that it is safe to remove the device. To Safely Remove a Device using Computer 1. Click the Start button. 2. Click Computer. 3. Right-click the device you want to remove. 4. Click Eject. Training 18 February 8, 2011

19 Objective 7: Turning off your computer. Turning off your computer properly When you are finished using your computer, it is important to turn it off properly. This helps to save energy, and also to helps to keep your computer more secure. There are three ways to turn off your computer, but the ideal method is to use the Shut down button (sometimes called the Power button) on the Start menu. As always, be sure to save your files before shutting down your computer. Use the Shut down button on the Start menu 1. Click the Start button. 2. In the lower-right corner of the Start menu, click Shut down. 3. If you do not want to shut down the computer completely, click the arrow next to the Shut down button for more options. Objective 8: Locking your computer. Locking your computer properly When you leave your computer to go to the restroom or to talk to a colleague it is important that you lock your computer but not necessarily turn it off. When you return you can unlock and resume work. This method is quicker than turning off your computer each time you step away. To Lock your Computer 1. Press the Start button (also known as the Windows key) and the L key at the same time on your keyboard. To Unlock your Computer 1. Press the CTRL + Alt+ Del at the same time on your keyboard. Then enter your password. Training 19 February 8, 2011

20 Objective 9: Using Windows Help and Support When you have a question about how to do something in Window7, you can usually find the answer with a few clicks of your mouse. Microsoft Help and Support is a complete resource of information, training, and support to help you lean and use Windows Click the Start button on taskbar, then click Help and Support 2. Click Search box and type Help then press enter. 3. Click Browse button to see other topics. Training 20 February 8, 2011