Sustainability Guide For Event Planners

Transcription

1 Sustainability Guide For Event Planners Revised February 2016

2 WORKING TOWARDS WASTE GUIDE TO REDUCING WASTE AT YOUR EVENT Dear Event Planner, Built with sustainability in mind, the Oregon Convention Center (OCC) is a leader in green building and other environmentally responsible business practices. What this means for you is that you re reducing the environmental impact of your event just by choosing to host your event at OCC. Since we are a certified LEED Platinum building, many green event components are built into our daily operations, such as event recycling and composting, water and energy efficient upgrades, and purchasing local food for our catering and concessions. Our goal is to maintain our leadership as the preferred venue for green meetings. A large component in meeting this goal is to reduce waste generated by events in our facility. Please assist us in our efforts by reviewing this packet, resources you ll find are: 1) Materials Checklist 2) Recycling and Composting Guide 3) Recycling Stations for Exhibitors, Decorators and Attendees 4) 5 Ways to Reduce Waste at your event We are thrilled that you have selected Portland and the Oregon Convention Center as your venue for your upcoming event. Together we can make a positive impact on the environment. WHY GREEN EVENTS? According to the Convention Industry Council, a green meeting or event incorporates environmental considerations to minimize its negative impact on the environment. In addition to the environmental benefits, green meetings have many other benefits including: : SAVE MONEY by conserving resources MEET EXPECTATIONS of your stakeholders and attendees SUPPORT COMMUNITIES in need by donating excess materials Create COMPETITIVE ADVANTAGE and reputation Educate and INFLUENCE LONG TERM SUSTAINABLE BEHAVIOR with exhibitors, decorators and attendees

3 MATERIALS CHECKLIST Please fill out and return 90 days prior to your event. Recyclable Aluminum Cans Glass Bottles and Jars Clean Paper (Brochures, Programs, Fliers, Etc.) Cardboard Boxes Cardboard Signage Plastic Shrink Wrap, Sheet Plastic, Bubble Wrap Plastic Bottles and Containers Plastic Plant Pots Wood Pallets* Construction Debris* Lumber or Other Wood Scraps* Brick, Concrete, or Other Construction Debris* Scrap Metal Grease* Compostable Yard Debris* Food Scraps Donations Donate-able Goods (Books, T-Shirts, Office Supplies, Trinkets, Décor, Potted Plants, Bags, Craft Materials, Garden Supplies, Etc.) Donate-able Food (Dry Goods, Prepared Foods, Perishable Food, Frozen Food, Pet Food) Donate-able Name Badges Donate-able Yard/Garden Items Landfill Plastic Food Serviceware Plastic Beverage Cups Plastic Utensils Plastic Signage Food Packaging Vinyl Banners Foam Core Signage Other Styrofoam Peanuts (must be bagged) Vinyl Tablecloths * Additional charges may apply to handle this material RECYCLING AND COMPOSTING GUIDE Please consider only using products at this event that are recyclable or compostable at the OCC. Cardboard Boxes and Signs Metal Containers Plastic Containers, Pots and Buckets Glass Containers Plants, Trees and Yard Debris Paper Scrap Metal Plastic Film and Shrink Wrap Styrofoam Peanuts (must be bagged) Food Scraps Wood Construction Debris Vinyl Tablecloths Kitchen Grease

4 RECYCLE STATIONS At OCC we provide recycling stations for exhibitors, decorators, and attendees that include separate streams for recyclable, compostable and landfill materials. COMPOST FOOD SCRAPS RECYCLE PLASTIC BOTTLES, CANS, PAPER LANDFILL WHEN IN DOUBT, THROW IT OUT MOVE IN AND MOVE OUT BINS We provide several containers to be used by exhibitors and decorators during show move in and move out. Mixed Recycle and Glass Recycle Food Scraps Yard and Construction Debris, Scrap Metal, Brick, Wood Cardboard, Plastic Film, Vinyl, Styrofoam Peanuts (must be bagged) Landfill WORKING TOWARDS WASTE

5 FIVE 1 WAYS TO REDUCE WASTE 2 DESIGN YOUR SIGNAGE TO BE REUSABLE OR RECYCLABLE Choose signs made from paper products that can be recycled. KNOW WHAT S RECYCLABLE AT THE OREGON CONVENTION CENTER Recycling varies from city to city and business to business. Review what we can recycle at our facility and purchase products that we can recycle and encourage your exhibitors to do the same. 3 SUBMIT MATERIALS CHECKLIST Please check off all materials that might be generated from your event. This will allow us to provide you the best event recycling services possible! 4 DONATE LEFT OVER MATERIALS We are often able to donate leftover goods and materials to local community organizations. This could include decorations, giveaways, bags, office supplies, construction materials, unused food and more. Let us know if you anticipate any left-over goods and we ll happily coordinate for you. 5COMMUNICATE WITH EXHIBITORS AND DECORATORS Exhibitors and decorators can be some of your biggest allies in waste reduction. Ask us for tips on how to communicate your efforts to staff, sponsors and attendees a great PR opportunity! WANT TO LEARN MORE? Check out these great resources to read case studies and learn more about industry best practices for green events

6 Sustainable and Alternative Signage Options The following list is a sample of some of the more sustainable alternatives to non-recyclable signage products. The Oregon Convention Center is promoting paper and cardboard products as they are more readily recyclable. Our staff are available to help answer questions about alternative materials and the ability to recycle other products. The Oregon Convention Center prohibits foam core and other non-recyclable signage from being left in our facility. When printing one time use signs or new signage, please consider these options. EcoPrint 50pt SBC EcoPrint SBC is a 100% recyclable paper board made from 100% virgin material. Prints vivid colors and beautiful photographic images. Falconboard The Environmentally Responsible Graphic Board Hexacomb Falconboard is the only graphic display board made from reusable, renewable and 100% recyclable clable kraft paper honeycomb material. Katz Board Katz Board is a two sided laminated display board. It produces top quality signage, tent cards and other POS display solutions. ConVerd Board 100% Recyclable. Earth Friendly Manufactured. Made from 10% Post-Consumer Recycled Content. t. High crush resistance. e. If you have any questions, please contact your Sales Manager, Event Manager or the Oregon Convention Center Sustainability Coordinator.