What s New in Microsoft Office 2013

Transcription

1 What s New in Microsoft Office 2013 Welcome to Office 2013! This guide will show you some of the major new features that Microsoft gives us in Office Some of the new features are universal, across all Office applications. Some are specific to certain programs. Each section below will tell you whether the feature is found in all Office products, or if it is specific to a certain product. You can click any of the links below to quickly choose the topic you would like to view: Office 2013 New Features Office Theme Saving Files Pin Frequently Used Items Share your Documents Templates Resume Reading Word 2013 Edit PDF content in Word Read Mode Comments Outlook 2013 A New Look to Outlook 2013 Sneak a Peek Inline Replies Quickly Sort Inbox Excel 2013 Quick Analysis Tool Recommended Charts One Workbook, One Window New Excel Functions Power Point 2013 Presenter View Speaker Notes Collaboration Wide Screen Option 1

2 Office 2013 New Features These enhancements are seen throughout the Office suite. Office Theme Throughout Office 2013, you can set the theme of your programs. Different themes allow you to customize Office to the look and feel that works best for you. Saving Files To Save files in the Office suite, you will access the File tab at the top, and then be brought to the options menu. Select Save As and then choose the destination to save the file. Loyola strongly recommends that employees save documents on the G drive; it is backed up regularly and accessible from any on-campus computer via your AD login, so you don't have to worry about losing critical data in the event of a hard drive failure or accidental file deletion. After clicking on Save As, click on Computer, and then select your G: drive as the location. 2

3 Pin frequently Used Items You can now Pin documents and folders to the Options menu for easier access. In the File Tab, you can click on the Pin icon, and it will keep the document or folder pinned to the menu. The document that you are working on is easily found the next time you need to work on it. Click the pin button again if you would like to unpin the file. Share your Documents As in previous Office suites, you can share documents with other users. In 2013, you can choose to send documents as PDF for Shared Review. Clicking this button allows you to convert a document to PDF, and send via to a colleague for reviewing. 3

4 Templates Throughout the Office suite, you will see the option in the New file screen (located on the File tab) to search for templates. There are thousands of templates available to help you find the project or idea that you are looking for and get your project started. You will have the option not only to search through recent templates but also search thousands of online Templates. You can also Take a Tour to explore the new features of each of the Office Suite programs. 4

5 Resume Reading Resume Reading allows you to pick up where you left off. The equivalent of a bookmark, you can easily return to the last place you were working or reading instantly. When reopening the program, you will be prompted to return to the point of your last work. Program Specific Enhancements This section shows you new features in Office 2013 that are specific to different programs. Word 2013 Edit PDF content in Word You can now easily open PDF files and convert them to editable documents in Word. After opening the file, you will be prompted to approve the file for editing. After finishing your work on the document, you can save the document back to a PDF format. This is one of the features that has been eagerly anticipated by Word users and will make PDF editing easy. To use this feature, follow these steps: 1. Open the PDF you wish to work with. 2. You will see a prompt to confirm the conversion (your document may have minor formatting changes). 3. Make your edits. After you ve completed work on the document, you can convert the document back to PDF format in the File Tab by clicking Save As Adobe PDF. 4. Word converts your document back to PDF format for you. 5

6 Read Mode Read mode allows you to view your document in Word with the toolbar and menus hidden so you can focus directly on your document. Once you ve finished reading the document, you can click on the View option in the top left hand corner and then click on Edit Document to continue editing as normal. Click Read Mode to view the document without the ribbon and toolbar 6

7 Comments The Comments feature has been improved in Word You can now comment directly and also collaborate on documents with the Comments feature. This allows you to reply to updates or requests and allow real time collaboration. Click Comments icon to see comments that have been made. 7

8 Outlook 2013 A New Look to Outlook 2013 The new verison of Outlook gives us a cleaner and simpler approach to the Outlook design, as well as a switch to a Widescreen view from the traditional view which you can see compared below. You will still find most of the items you have used before, just with a cleaner look. New Outlook: Compare to previous version: 8

9 Sneak a Peek Outlook now allows you to grab a quick look at your schedule, just by hovering over the icon with your cursor, rather than going into your Calendar View. Inline Replies Outlook now allows you to reply directly to s inside of the , rather than opening in a new window. You also have the option to Lync message the person directly if they re online. It allows for faster response to s. 9

10 Quickly Sort Inbox You can now sort your inbox by All or Unread to quickly locate any messages that have not yet been read. Now you can view the s that are Unread in full to manage your inbox easily. Excel 2013 Quick Analysis Tool The new Quick Analysis tool lets you convert your data into a chart or table in two steps or less. Preview your data with conditional formatting, sparklines, or charts, and make your choice stick in just one click. For more information on how to use this new feature, visit Microsoft and learn how to analyze your data instantly. 10

11 Recommended Charts Excel will now suggest the best chart for the data you are using. It will also show you how your data looks in different charts, allowing you to choose the one that best displays the work you are trying to present. One Workbook, One Window Excel now allows you to have one workbook in separate windows rather than the tab view that was availabe in previous versions of Excel. This will also make working on two workbooks easier than ever and will allow you to better use dual monitors. New Excel Functions You ll find new functions in the math and trigonometry, statistical, engineering, date and time, lookup and reference, logical, and text function categories. For a complete list of all the new Functions available in Excel 2013, visit Microsoft s website on new Excel functions. 11

12 Pivot Tables Microsoft has also made enhancements to Pivot Tables in Excel. For information on the latest in Pivot Tables, visit Microsoft s website about Pivot Tables. Power Point 2013 Presenter View While Presenter View was a feature in the previous version, Office 2013 improves it. You can now control what is displayed on the monitor during your presentation using Presenter view. You can also use Presenter View without an additonal monitor, allowing you to practice your presentation. You can jump directly to a slide, and you can also Zoom in on specific slides. Power Point also has the ablility to automatically sense your computer and choose the right monitor for Presenter View. Speaker Notes Speaker Notes was a previous feature, but has been improved to allow you to include your own notes for each slide, which you will see while going through the presentation. The audience will only see your slides. 12

13 Collaboration You can now collaborate easily with other people on projects, using the Commenting Pane. You can choose to show or hide comments. This feature is found on the Review tab. When you click New Comment, you will see a comment icon appear on the slide, and the Comments Pane will open. The Comments Pane will allow you to edit or reply to a comment as well. Wide Screen Option Now you can use that extra space on your widescreen projector or television. You have the option of selecting which frame is appropriate for your application. In the image below, you can see the difference between Standard and Widescreen. If you have any questions as you begin using Office 2013, feel free to contact the Office of Technology Support at x5555 or ots@loyola.edu. Visit the Training Center s website at for additional information on training at Loyola. 13