SuccessFactors Requisition Field Definitions

Transcription

1 SuccessFactors Requisition Field Definitions Field Description Hiring Coordinator Action Example Definition/Resource/Additional Information Requisition Information Req Id Number assigned to the Requisition. ) Updated on the SAP position number in UC Flex, viewable in the PPOSE transation on the SFSF Job Requisition tab under "Details for Position" New or Replacement? Department Indicates whether this is recruitment for a newly created position or a replacement (refill). Used for reporting. Department = Organizational Unit. Describes the various units in the institution that are usually structured according to task and function. New RES LAMS Veterinarian Services ( ) New = new position Replacement = refill Organizational units can be viewed in UC Flex in the PPOSE transaction Org Unit Number Unique identifier assigned to the department/organizational unit in UC Flex Organizational units can be viewed in UC Flex in the PPOSE transaction. The specific college or unit the in which the Select from the drop down College/Division position is located Position Information (Note: Does not appear on job posting or in advertisements) COM - College of Medicine Official UC Flex Position Title A position is associated with a specific set of responsibilities within an organizational unit and is normally occupied by a person. Program Coordinator Unique identifier assigned to the position in Official Position Number UC Flex In UC Flex a job is a general grouping of knowledge, skills, and abilities. As such, a job Job Number is used to describe common traits among position(s). The job number is the identification of each job grouping. Minimum Qualifications Official Classification Minimums -define the level of skills (experience and/or education) needed by an individual to perform the job and meet the job s standard. Contact Compensation to add to the minimum qualifications Bachelor's degree with one (1) year experience; -OR- Associate's degree with three (3) years experience; - OR- five (5) years experience. Experience must be in program coordination. UC Flex position numbers can be viewed in UC Flex in the PPOSE transaction Quick Links Job Descriptions Bargaining Units Classified, Unrepresented Unclassified, Unrepresented 1

2 Unusual Working Conditions Working conditions include the environmental and other conditions which might affect the desirability of the job. Exposure to Hazards Such things as exposure to hazards, adverse weather conditions, odors and other unpleasant surroundings, frequent overtime, extensive travel, and other related factors should be included FTE% Full-Time equivalency represents the percentage of effort or time an employee devotes to a specific job Enter whole number; do not use symbols (%) or decimals (.1) 100 # of hours job is required to work per week 40 hours = FTE 40 hours worked per week = 100% FTE 32 hours worked per week = 80% FTE Pay Scale Group A division of salary schedule (pay range) to which classes of positions are assigned (System generated from PCR) 14 Pay Scale Level A sub division of salary schedule (pay range) to which classes of positions are assigned (System generated from PCR) D Position Review Positions, pay scale groups & salary ranges - Alpha by title Planned Comp SOC Code Annual salary amount budgeted for a position The Standard Occupational Classification (SOC) system is used by Federal statistical agencies to classify workers into occupational categories for the purpose of collecting, calculating, or disseminating data Position Grouping Code Identification number assigned to a position within an organization. The Job Code is normally used to drive the characteristics of the given position (ex: grade, FLSA status, union affiliation, job description, etc.) DEZ

3 Employee Group Grouping code used to indicate if an employee is exempt (salaried), non-exempt (hourly), retiree or non-employee Employee Group and Subgroup and Personnel Area and Subarea are known as Key Data Structures in UC Flex. Key data structures are used to group employees for: Benefits Payroll Time management Security Active - Exempt Employee Subgroup A subdivision of the employee group which allows for further definition of employees according to their status. Identifies the type of employee for benefit, payroll and other purposes. Employee Group and Subgroup and Personnel Area and Subarea are known as Key Data Structures in UC Flex. Key data structures are used to group employees for: Benefits Payroll Time management Security Unclassified See Key Data Structures Sheet on page 11 Personnel Area Identifies if the employee is exempt or nonexempt. Employee Group and Subgroup and Personnel Area and Subarea are known as Key Data Structures in UC Flex. Key data structures are used to group employees for: Benefits Payroll Time management Security 3

4 Personnel Subarea A subdivision of the Personnel area. Identifies if the employee is represented or nonrepresented. Employee Group and Subgroup and Personnel Area and Subarea are known as Key Data Structures in UC Flex. Key data structures are used to group employees for: Benefits Payroll Time management Security See Key Data Structures Sheet on page 11 *Job Type Identifies the type of employment Regular Regular - Positions that are filled by full and part time staff and faculty. (Benefit eligible) Project - Position that are filled by temporary employees, students workers, etc. for a specified period of time. (Ex. Adjunct, Student, GA, Corp EE, Volunteers, Affiliated, other misc.) Provisional - Positions filled by department who have an urgent need to fill a classified position. No testing for this position is required. Intermittent - Employment that is sporadic during the appointment period *Work Tax Authority Location that the position will be located that drives the tax codes for the position. If the employee works in one of the cities listed, then that should be the work tax authority location, if not listed select OH as the default. Each assignment could have a different Work Tax Authority due to being in different locations Cincinnati (Uptown Campus, I-75) *Worksite Location Primary location of the hiring department Main Campus Example: Hoxworth has centers all over Cincinnati however the department's primary location is Main Campus. UC East = Clermont location at former Ford Plant *Will this position have a physical work location? A physicial work location is an office, suite or cubicle at which the employee spends the majority of their time performing the job Yes 4

5 If yes, provide location details *Mail Location The actual location (building and/or room) of the office, suite or cubicle at which the employee spends the majority of their time performing the job The four digit mail location where the employee will receive mail Type in UHALL 368A Type in 0334 UC Directory Competencies Competencies must be selected to utilize the "Interview Central" component of SuccessFactors Recruitment where Interviewers and Position Managers will be able to rate candidates on the competencies selected. Select from s Problem Solving and Analysis Abilities and/or skills that would most likely make a candidate successful in the position. Career Site and Advertisement Information *Internal Advertisement Title Internal Advertisement Header Title displayed to internal job seekers Information at the beginning of the advertisement text that provides important information about the position to internal job seekers Defaults from Official UC Flex Position Title field Program Coordinator SEIU EE's Only Selection: Click "Update" then "Select Limited to Current SEIU Header and Footer Content" Employee's Only If changed, new title should incorporate part of the official UC title and should reflect the functions of the position appropriately. Career Site Header/Footer does not contain header text Internal Advertisement Summary Ad wording that will be seen by internal job seekers Click "Update" and type/paste wording for internal job posting Under direction of the supervisor, coordinate all student admissions activities Advertising Templates Paste ad template wording first then type specific duties/responsibilities of position. Utilize Legal Scan *Internal Advertisement Footer Information at the end of the advertisement text that includes the required Office of Equal Opportunity and Access statement If not performed in the Header field, Click "Update" then "Select Header and Footer Content" The University of Cincinnati is an affirmative action/equal opportunity employer/ M/F/Vet/Disabled. This wording should always be included in the footer for all advertising *Exernal Advertisement Title Title displayed to external job seekers. Like a working title, assists external job seekers by conveying a more accurate description of what the position entails. Defaults from Official UC Coordinator, Student Flex Position Title field; Type Admissions in field to change If changed, new title should incorporate part of the official UC title and should reflect the functions of the position appropriately. 5

6 External Advertisement Header Information at the beginning of the advertisement text that provides important Click same as internal information about the position to external job header seekers External Advertisement Summary Ad wording that will be seen by external job seekers Click "Update" and type/paste wording for external job posting Advertising Templates Paste ad template wording first then type specific duties/responsibilities of position. Utilize Legal Scan *External Advertisement Footer Information at the end of the advertisement text that includes the required Office of Equal Opportunity and Access statement Click same as internal header The University of Cincinnati is an affirmative action/equal opportunity employer/ M/F/Vet/Disabled. This wording should always be included in the footer for all advertising Position Type Indicates if a position is Faculty, Staff or Student. Used for reporting purposes Staff *Employment Type Indicates if a position is full or part time; faculty, staff or student. Full-Time Staff Full-Time Staff - All staff positions 100% FTE Part-Time Staff - All staff positions less than 100% FTE Full-Time Faculty - All faculty positions 100% FTE Part-Time Faculty - All faculty position less than 100% FTE Students - All student positions except Work Study Work Study Students - A position where the selected candidate is eligible for work study financial aid Job Category *Country *City *State Provides additional search options on the internal career site and ability for candidates to set up job alerts. Determines the Country of the employer for purposes of candidate searches on external job boards Determines the City of the employer for purposes of candidate searches on external job boards Determines the State of the employer for purposes of candidate searches on external job boards Education United States (UC) Cincinnati Ohio 6

7 Recruitment and Advertising Information Job Group Code (OEOA Group Code used to analyze underutilization. Code) Attach Approved Job Groups: 100, 102, 200, 202, and 204 Recruitment Plan for require a recruitment plan to be completed. applicable positions. Click Attached a document; browse and upload 300 Job Groups: 100, 102, 200, 202, and 204 require a recruitment plan to be completed. Recruitment Plan *Has a waiver been approved for this position? (If yes, attach approved waiver below) Attach Approved Recruitment Plan for applicable positions. *Posting Options Agency Posting Approved waiver needed for exceptional circumstances that warrant flexibility in the recruitment and hiring process Select how you want position to be posted. If posting internal only or private posting a recruitment advertising waiver must be attached. Student positions should always be posted "External Only" Indicates if department is utilizing a search firm or other external agency to assist in finding qualified applicants Click Attach a document; browse and upload If applicable, click in check box Yes - waiver applies N/A - waiver does not apply Post Internal and External Recruitment Advertising Waiver Post Internal Only - posting is viewable to UC Employees only Post External Only - posting is viewable to job seekers outside UC only Post Internal and External - posting is viewable to UC employees and job seekers outside UC Private Posting - posting is only viewable to applicant if a link is sent directly to them If utliting an external agency, please contact Talent Acquisition for assistance Recruitment Marketing Strategy Page Allows for designation of job opportunity into a higher level classificaiton for purposes of posting to the appropriate category. Job Seekers can search by these high level classifications to filter their search on external job boards. Selecting "Healthcare positions" will post the opportunity under this category. If position does not fall into a listed category, leave as "No Selection" Advertising Job Boards Selected sources will auto feed to the job boards upon approval by Recruiter Click Select all Is this a general funds position? Indicates if position is funded 100% by general funds. Yes Yes - external postings will be paid by a central budget No - external postings will be paid by the department's budget Approved Advertising Budget Amount Indicates if department has a specific amount budgeted to post the job opportunity externally. Type in $1000 7

8 Advertising Funding Information Advertising budget account numbers for external ad source charges. Type in G/L Account, Fund, Cost Center,Function,Grant, IO,WBS,Earmarked Fund, Percentage Account where position advertising is budgeted Additional Ads Placed by Recruiter Sources for position to be advertised. Publications and Recruiters will post to source. ; click in check box for specific sources; Select primary source by clicking in the radial button Careerbuilder.com Primary Source notifies recruiters of department/unit's first choice for posting Additional Ad Funding Information Ads placed by Department Interview Attachments Indicates additional departmental account line to which the external posting(s) should be Type in charged List of ad sources and dates posted that a department/unit posts directly. Used for tracking and reporting purposes. Type in or copy/paste from an external document Questions for the interview process utilized by Click Attach a document; Interviewers and/or Search Committee browse and upload Members G/L Account, Fund, Cost Center,Function,Grant, IO,WBS,Earmarked Fund, Percentage Additional account where position advertising is budgeted Use only if competencies were chosen. Attach SF Interviewer Job Aid in addition to questions. Sample Interview Questions SF Interviewer Job Aid Application Questions Additional appropriate questions to add to the standard application that candidates will see when completing the application online. Click "Add more questions"; Select Search, Browse or Create to utilize a question Are you able to perform the essential functions of the job for which you are applying either with or without accommodations or with a reasonable amount of accommodation? Consult Talent Acquisition for assistance with this field Requisition Approver Selection *Hiring Coordinator Defaults to name of hiring coordinator. To change, Click Find User; type in last name of hiring coordinator to be named; click search; select from results by clicking in radial button; click select user 8

9 Hiring Coordinator Group Enter additional Hiring Coordinators who will need access to the requisition. Type in name; or Re-apply personal preferences (if preferences set up) Personal preferences can be set up under Preferences -> My Recruiting Team Preferences; fill in Additional users under Hiring Coordinator Group *HR Recruiter Select appropriate HR recruiter for your college/unit. Click Find User; type in last name of recruiter; click search; select from results by clicking in radial button; click select user Recruiter Unit List *Senior VP/VP Approver Reviewer User Access Selection Select appropriate VP approver for your college/unit. Click Find User; type in last name of VP approver; click search; select from results by clicking in radial button; click select user *Position Manager Name of direct supervisor for position. Allows individual access to SuccessFactors to view applicant pool. Defaults from PCR; To change, click find user, type in last name of position manager to be named; click search; select from results by clicking in radial button; click select user Changing Position Manager in SuccessFactors will not change designated supervisor in UC Flex. Individual named must be a paid employee of UC (with exception of students and Term Adjuncts) Search Committee Chair Name of individual who will chair a search committee for the position. Allows individual access to Interview Central (if competencies were added in requisition) Click Find User; type in last name of SC chair; click search; select from results by clicking in radial button; click select user Search Committee Members Names of individuals who will be members of a search committee for the position. Type in names Individuals named must be paid employees of UC (with exception of students and Term Adjuncts ) *Unit Recruiter & Talent Acquisition Team Names all members of Talent Acquisition Team in Admin-selected Groups Click Restore Admin defaults Talent Acquisition Team 9

10 *Compensation *Compliance Team Team in compensation responsible for approving candidate offers in workflow Names all members of Compliance Team in Admin-selected Groups Click Find User; type Administrator in last name field; click search; select from results by clicking in radial button; click select user Click Restore Admin defaults Compliance Compensation Administrator Compenation Administrator should always be selected; do not enter individual names 10

11 UCFlex Key Data Structures - v2.7 (December 2014) Personnel Area UC01 UC02 Personnel Area Description Univ. of Cincinnati (Exempt) Univ. of Cincinnati (Non-Ex) Personnel Subarea Personnel Subarea Description Employee Group Employee Group Description Employee Subgroup Employee Subgroup Description U001 UNREP - SALARIED A1 Academic - Admin. U002 HOSPITAL - SALARIED F1 Faculty U003 AAUP F2 Faculty U004 AFSCME F3 Faculty U005 IUOE F4 Faculty - Med GEO U006 ONA F5 Faculty - Visiting 910 U007 SEIU F6 Faculty - Visiting 912 U008 UNREP - HOURLY F7 Faculty - Visiting 1212 U009 HOSPITAL - HOURLY F8 Faculty - Affiliated U010 FOP F9 Faculty - Term Adj U004 AFSCME FA Faculty - Ann Adj 910 U005 IUOE FB Faculty - Ann Adj Active - Exempt U006 ONA FC Fac - COM Adj 1-64% U007 SEIU FD Fac - COM Adj 65-99% U008 UNREP - HOURLY H1 Coaches U009 HOSPITAL - HOURLY I1 Interns U010 FOP L1 Librarians 910 L2 Librarians 912 L3 Librarians 1212 O1 Out of Area P1 Post Doc./Research S1 Student U1 Unclassified U2 Res. Asst/Assoc C1 Classified E1 Law Enforcement E2 Security Officer E3 Dispatcher E4 Lieutenant 2 Active - Non-exempt I1 Interns O1 Out of Area P1 Post Doc./Research S1 Student T1 Special Trainee U1 Unclassified 8 Retirees R1 Non-Emeritus R2 Emeritus N1 Spouse/Dependent N2 Volunteer 9 Non-employees N3 Special N4 Corporate N5 Other 11