ArizOTA Board of Directors Meeting June 10, :00-7:30 p.m. APPROVED MEETING MINUTES

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1 Call to Order AGENDA ITEMS ArizOTA Board of Directors Meeting June 10, :00-7:30 p.m. APPROVED MEETING MINUTES COMMENTS / CONCLUSIONS / ACTIONS Time: A quorum was established and Jodi Lindstrom called the meeting to order at 6:12 p.m. Location: Northern Arizona University Phoenix Biomedical Campus 435 N. 5 th St., Phoenix, AZ ArizOTA Board Members Present: Jodi Lindstrom, President Oaklee Rogers, President-Elect Sarah Sharp, Vice President Meagan Orban, Secretary Benjamin Gross, Treasurer Tamara Turner, Treasurer-Elect Brenda Hubbell, 3 Year Board Member Diana Partain, 2 Year Board Member Charli Satterwaite, 1 Year Board Member Melissa Clark, 1 Year Board Member Welcome Board Members and Guests Guests Present: No guests present. Guests Present via Telecommunication (Google Hangout) No guests present. ArizOTA Board Members Absent: Terry Gesell, COTA Liaison Secretary s Report Meagan Orban Minutes from 05/20/2015 Meeting Minutes from 03/25/2015 Meeting Minutes from 05/20/2015 Meeting: Benjamin Gross motioned to accept the minutes from 05/20/2015 with amended wording for budget line item information. Jodi Lindstrom seconded the motion to accept the minutes from 05/20/2015 with amended wording for budget line item information. Minutes from 03/25/2015 Meeting: Oaklee Rogers motioned to accept minutes from 03/25/2015

2 with amended information for budget information, change reflecting no review of bylaws, and adding names for favor and opposition in regards to increase of conference budget. Benjamin Gross seconded the motion to accept the minutes from 03/25/2015 with amended information for budget information, change reflecting no review of bylaws, adding names for favor and opposition in regards to increase of conference budget. ACTION ITEM: Meagan Orban and Brenda Hubbell to review motions requiring roll call and report back to the Board. Treasurer s Report Benjamin Gross 2015 Spring Conference Budget 2015 Fall Conference Budget Budget & Spending (Quickbooks) 2015 Spring Conference Budget Reviewed current budget for Spring Conference in order to provide line item projection for next FY. Previously approved budget included $500 Expense Budget for the 2015 Spring Conference and $3,000 anticipated Revenue. After the 03/25/2015 Board Meeting, the Expense Budget for the 2015 Spring Conference was increased by $1,500 (to 2,000.) The anticipated Revenue was increased by $1,500 (to $4,500.) 2015 Fall Conference Budget Tabled for discussion until Vice President s report (see below.) Budget and Spending (Quickbooks) Reviewed line items for the 2015/2016 FY budget (Attached.) Benjamin Gross motioned to approve the budget for the 2015/2016 FY. Oaklee Rogers seconded the motion to approve the budget for the 2015/2016 FY. Neuro SIS Budget Reviewed proposed budget of $500 for Neuro SIS group for the 2015/2016 FY (Attached.) ACTION ITEM: Benjamin Gross to follow up with Sharon Buchannon to state that a budget of $0 was approved at this time secondary to lack of CE course plan being presented. The Neuro SIS group is encouraged to re-submit the budget with updated plan and information for further consideration. President s Report Jodi Lindstrom

3 Unfinished Business 1. Elect New President Unfinished Business Tabled for discussion until Nomination s Committee Report (see below.) Vice-President s Report Sarah Sharp 2015 Fall Conference Update 2015 Fall Conference Update Reviewed draft of 2015 Fall Conference Brochure (Attached.) ACTION ITEM: Board Members to contact Sarah Sharp via with suggestions for time usage during the proposed Scholarly Hour prior to the next Conference Committee Meeting (07/15/2015.) Reviewed expenses and budget for the 2015 Fall Conference including information regarding food pricing. ACTION ITEM: Continue to monitor expenses and revenue based on number of registrants. Conference Committee to continue to provide updates to the Board of Directors. 3 Year Board Member Brenda Hubbell 2 Year Board Member Diana Partain 1 Year Board Members Clark/Charli Satterwaite Melissa COTA Liaison Terry Gesell Legislative Committee Hines & Donna Gilbert Membership Committee OPEN Debbie Finance Committee Benjamin Gross Marketing and Public Relations Committee Meagan Orban Update on Student Membership Update on Student Membership Competition/Site Visits:

4 Compe7ton/Site Visits Cohorts at Midwestern University and Brown Mackie College (Phoenix) have viewed presentations and provided feedback in regards to the student membership competition. Members are attempting to provide presentations to cohorts at A.T. Still University, PIMA Medical Institute (Phoenix and Tucson locations) and Brown Mackie College (Tucson.) The Marketing and Public Relations Committee would like to thank Sue Dahl Popolizio, Shira James, and Ami Peters Podlesnik for presenting the information to the above mentioned cohorts. Nominations Committee Brenda Hubbell Election for Board Member Position Openings ACTION ITEM: Meagan Orban to follow up with Brown Mackie College Phoenix regarding timeline of Student Membership Competition. Election for Board Member Position Openings: Recognition Awards: Due 07/21/15 Ballots for Open Positions due Friday 06/26/15 Reviewed 2015/2016 Official ArizOTA Executive Board Officer Ballot (Attached.) ACTION ITEM: Meagan Orban to send information to Matt Roberts to be placed on the website and sent out via blast. Publications Committee Terry Gesell Programs Committee Sarah Sharp International Liaison Evelyn Andersson Tucson SIS Chad Spear Neuro SIS Sharon Buchanan Vision SIS Jan Menke OT/OTA Student Representatives OPEN TO THE PUBLIC Oaklee Rogers California Occupational Therapy Associations initiative with funding a float for the Rose Parade NEXT ArizOTA Board MEETINGS: California Occupational Therapy Association s Initiative with Funding a Float for the Rose Parade: Tabled until next meeting. Board of Directors meetings for the 2015/2016 FY will be determined prior to the beginning of the FY and posted electronically via the ArizOTA website. New officers will take

5 positions as of 07/01/2015. Adjourn Meeting Jodi Lindstrom motioned to end the meeting at 8:35 p.m.

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