Proofreading and Copyediting Symbols

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1 Proofreading and Copyediting Symbols

2 Copyediting and Proofreading Symbols after BS :2005 May inc. circled number None. End of change. Make after a change that is not an insertion or deletion. Circled number indicates number of times change is repeated in same line. Leave unchanged. Under characters to remain Put a circle around the blemish. Indicates a typesetting error causing a blemish on the page. Put a circle around the affected word(s). Questioning whether the meaning of the words concerned is accurate. Insert new material in text the material to be added should be shown in the margin. The circled number indicates places where the same new material needs to be repeated in the line. Insert additional material, marked with the letter on a separate sheet. Used where there is a large amount of material to add and it will not fit into the margin. Or through all characters to be deleted Through single character Delete. Use for delete at the beginning or end of a word, where no space is left for deletion. Number indicates the number of deletions consecutively in same line.

3 Copyediting and Proofreading Symbols after BS :2005 New material Through all characters Through character, or Substitute character or part of one or more words. Circle characters to be changed. Wrong font. Replace with correct font. Circle characters or marks to be changed. Change damaged characters to be changed or marks to be removed. Change to italics. Under characters to be changed Put a circle around characters to be changed Change italic to roman type. Change to bold type. Put a circle around characters to be changed. Change bold to non-bold type.

4 Change to bold italic type. Under characters to be changed. Put a circle around characters to be changed. Change to non-bold and non-italic. Change to capital letters. Under characters to be changed. Change to small capital letters. Under characters to be changed. Under first letter of word. Under rest of word. Change to capital letter for first letter and small capital letters for rest of word. Put a circle around letters to be changed. Change capital letters to lowercase. Put a circle around letters to be changed. Change small capital letters to lowercase.

5 Put a circle around characters or figures to be changed. Turn type or figure. Circled number shows degree of rotation. Change or insert character to superscript position. Change or insert character to subscript position. full stop or decimal point. colon. semi-colon. comma.

6 n apostrophe. Replace with or insert single quotation marks. Replace with or insert double quotation marks. Replace with or insert ellipsis or leader dots. hyphen. rule. Give the size of the rule in the margin mark n oblique.

7 Put a circle around characters or words affected. Insert underline. Start new paragraph. Run on (no new paragraph, no new line). Transpose characters or words. Transpose a number of characters or words. Use only if required to indicate sequence. Transpose lines. The mark should extend the full length of the material being transposed.

8 Transpose a number of lines. Use only when required to show sequence clearly. Centre. Indent or move beginning of line to the right. Vertical lines show position to which text should be moved. Cancel indent or move end of line to the left. Line to be justified to measure indicated. Give exact dimensions if relevant. Column to be justified to measures shown. Give exact dimensions where relevant.

9 Unjustify. Enclose material to be centred Move material to right. Vertical line shows position to which material should be moved. Enclose material to be centred Move material to left. Move character, word or line to next line, column or page. Mark should indicate all of material to be moved, and extends into margin. Move character, word or line to previous line, column or page. Mark should indicate all of material to be moved, and extends into margin. Above material to be raised Raise matter. Gve exact dimensions if required. Below material to be raised Above material to be lowered Below material to be lowered

10 Enclose material to be moved and show new position. Move material to new position. Correct vertical alignment. Misaligned text Correct horizontal alignment. Close up. Delete space between characters or words. Insert or replace with a space between characters or words. Reduce space between characters or words. Make space equal between characters or words.

11 Insert or replace with a thin space. Insert or replace with a fixed space. Number in circle shows size of space. Each side of column linking lines affected Close up to normal line spacing. Insert space between lines or paragraphs. Reduce space between lines or paragraphs.

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