BERRIEN COUNTY COMMUNITY DEVELOPMENT SCHOOL RECYCLING GRANT DESCRIPTION. Deadline: Friday, October 21, 2011

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1 BERRIEN COUNTY COMMUNITY DEVELOPMENT SCHOOL RECYCLING GRANT DESCRIPTION Deadline: Friday, October 21, 2011 Updated 08/26/2011 OVERVIEW Berrien County Community Development Department School Recycling Grant is available to provide monetary support for waste reduction and recycling projects in schools. Grant money will go toward purchasing recycling equipment and/or curriculum supplies to help carry out the projects. Projects should provide new or expanded in-school opportunities in the 4R s; reducing, reusing, recycling, and/or re-buying (buying recycled products). The School Recycling Grant is competitive and based on innovative ways to introduce or strengthen the 4R s in the school system, integrate or improve recycling collection throughout the school/district, and implement classroom programs and curriculums to enhance recycling activities in school. Especially critical in the evaluation process is the long-term effectiveness of the use of funds. The County Board of Commissioners has allocated $5,000 of the County Landfill Use Fund for the Fall 2011 School Recycling Grant cycle. Grant submissions may be made for any amount up to $1,500 per applicant per school year. The County can also award partial funding of projects. ELIGIBLE APPLICANTS The School Recycling Grant is open to any public, non-public, public school academy, homeschool group, or school districts in Berrien County for grades K-12; college campuses located in Berrien County; and other approved educational institutions. REVIEW PROCESS Completed grant proposals must be received on or before the deadline, October 21, Applications will be reviewed by the Grant Selection Committee. The Committee reserves the right to request additional information (including the ability to execute projects with partial funding), or reject any submissions that it feels do not meet the criteria. Grant recipients will be announced November 11, GRANT MONETARY PROCEDURES: REIMBURSEMENT Monies awarded to a school/district will be paid on a reimbursement basis. The grantee will be required to submit documentation of all funds expended toward the project that are approved on the original grant application, including copies of all receipts. Based on review and approval of this information, the grantee (the school or school district) will be reimbursed for project expenses. PROJECT AND REPORTING REQUIREMENTS The grantee will be required to submit proper documentation of funds expended and receipts no later than December 14, 2011 for reimbursement. The Grant Report Form must be completed by all grant recipients and returned by January 20, October 21, 2011: November 11, 2011: December 14, 2011: January 20, 2012: GRANT TIMELINE OVERVIEW Deadline to submit School Recycling Grant Application Grant Recipients Announced Deadline to submit receipts for reimbursement Grant Report Form Due

2 EXAMPLES OF ELIGIBLE PROJECT CATEGORIES This section lists examples of acceptable and unacceptable grant projects. This list is not all encompassing and is to be used as a guide. The County reserves judgment as to the eligibility of any grant submission. ACCEPTABLE Purchase equipment to start/improve a recycling collection program Recycling bins for school classrooms & offices Recycling storage containers for schools Recycling collection carts for material pick-up inside the school Composting bin(s) for the schoolyard Classroom/school worm composting bins and supplies Exterior recycling collection bins at the school Purchase waste reduction equipment Reusable cafeteria equipment to replace disposable items such as food containers, trays, napkins, etc. Rechargeable battery equipment for a specific need Contribute to the purchase of NEEDED equipment or supplies made from recycled materials, including post-consumer content - a project like this MUST INCLUDE A SPECIFIC, DETAILED EDUCATIONAL COMPONENT Recycled content park benches, planting barrels, classroom equipment, etc. Recycled content playground equipment (such as recycled tire ground cover) Purchase supplemental educational materials to enhance the recycling and waste reduction practices in school, such as Recycling educational posters, books, and videos for the school Solid Waste Management & Recycling curriculum tools UNACCEPTABLE Waste disposal oriented projects Recycling operations or pick-up service funding One-time events such as field trips, etc. Berrien County Community Development, ext 8234, jadams@berriencounty.org

3 EXAMPLES OF PREVIOUS GRANT RECIPIENT PROJECTS Paper collection and recycling Plastic bottle collection and recycling Beverage container recycling at school athletic functions Worm composting and education in the classroom Recycling promotion through posters and promotion materials school-wide Enhancement of school library supply of recycling related books, videos, & curriculum supplies Change out one-time-use batteries with rechargeable batteries in Science labs Hand-made recycled paper making project Recycled content benches, as part of the schools overall playground enhancement project School-wide grocery bag reuse project to tie in to the schools Going Green theme School yard waste and food waste composting Waste reduction project replacing paper towels in Science Labs with reusable towels including specific plan for laundering, etc. Creation of an Eco-Art High School class Installation and use of a rain barrel in school-wide curriculum LIST OF COMPANIES USED FOR PAST GRANT PROJECTS Berrien County does not endorse a particular company listed and other companies are available. An applicant must compare and seek lowest costs, consider buying local or US made products first, and allow for shipping fees when applying for grant funds. Bins & Recycle Equipment Thayer, Inc.: Benton Harbor, TRY LOCAL COMPANIES FIRST FOR LOWEST PRICE AND SHIPPING CONSIDERATION. Richardson s Office Equipment: Benton Harbor, Midpoint International, Inc.: Ontario, Busch Systems: Ontario: Recy-Cal Supply Company: Awareness Ideas: Local Office Supply Stores, Hardware Stores, and Department Stores Recycling Related Videos, Books & Curriculum Frey Scientific: Library Video Company: Flowerfield Press: Kalamazoo, , Amazon Composting Equipment/Supplies Lowes & Home Depot for backyard composting bin building supplies. Flowerfield Press: Kalamazoo Worm composting supplies.

4 Compost Tumbler: Rainbow Worms, Vernier compost science testing equipment Other Radio Shack: Rechargable battery supplies Green Bag Co.: , Art FX, Bridgman for posters and banners Internal School Printing Services/Art Class for posters & banners Local Stores (Wal-Mart, Meijer, etc.): for composting supplies such as gloves and tools Michigan company producing recycled content benches and tables Gordon Food Service: clear recycling collection bags Berrien Conservation District: rain barrel, x5 Grant funds DO NOT cover recycle pick-up service. A good place to start asking about recycle pick-up service (or drop-off options) is the School s/district s current waste hauler. Companies that provide local recycling services include: Best Way Disposal, located in Watervliet, Gateway, located in Berrien Springs, Lakeshore Recycling and Disposal, located in New Buffalo, Michiana Recycling and Disposal, located in Niles, Reliable Disposal, located in Stevensville, The Garbage Company, located in St. Joseph, Waste Management, Bridges to Digital Excellence electronics recycling, located in Benton Harbor Green Earth Electronics recycling, located in Sawyer, Others may be available

5 BERRIEN COUNTY COMMUNITY DEVELOPMENT SCHOOL RECYCLING GRANT APPLICATION Deadline: October 21, 2011 School District Address Grant Contact Person(s) Contact Telephone # Fax # address(s) Total Grant Request Amount ($): Directions: Attach the project description/grant proposal narrative to this application. Include information that pertains to each of the following 5 headings. A. Background & Project Introduction: Briefly describe current recycling/waste practices at the school. Also, give a short, general introduction of the proposed recycling/waste reduction project(s). B. Project Plan: Describe the plan in detail to include Target population grade level(s) & number of students/staff impacted. Process details on how the project will be carried out, where the equipment will be ordered from, where it will be used, & who will carry out the project. Timeline when will activities take place or equipment be ordered and used. C. Plan for Educating: Describe in detail how the students & staff will learn about the project, how to participate in the project, and how to use the equipment. D. Budget: Itemize how the grant monies will be spent; indicate total project cost; and identify sources of funding for costs that may not be awarded through the grant such as cost for recycling pick-up service or other costs that may be needed to maintain an ongoing program (see Budget example on back). Application MUST include copies of quotes from vendors. E. Long Term Effectiveness: Explain how the project/equipment will benefit the school/district long-term. Signatures: I agree that all information is accurate and complete. If chosen as a recipient of this grant, I agree to submit reimbursement documentation by December 14, 2011 and complete a Project Review Form by January 20, Receipts of all expenditures will be submitted according to the final approved grant proposal. This project receives the support of the school administration. Principal, Superintendent, or Administrator s Signature Applicant s Signature Submit complete application & attachments to either: Berrien County Administration Building or Attention: Jill Adams jadams@berriencounty.org 701 Main St. St. Joseph, MI or Fax #: OFFICE USE ONLY Date Received: Received By:

6 BUDGET SHEET EXAMPLE REQUIREMENTS for the Budget portion of the grant application: Actual quotes from companies must be attached to the application. Itemize how the grant money will be spent. Include Shipping/Handling cost, if applicable. Indicate total project cost, including costs beyond grant funding totals. Identify sources of funding for costs that may not be awarded through the grant, such as costs for recycling pick up services, etc. Document which company or store the items will be coming from, description of the item including item catalog number if applicable, and the cost per item. Attach price quotes from the company or store when submitting the grant application. Double check calculations applications with miscalculations will not be awarded. Below is a sample budget sheet and column headings: Description of Item(s) Include Company Name & Item Catalog ID #, if applicable. List items in the order of priority. 28 Qt. Recycle Deskside Bin, blue, with "We Recycle" imprint. Thayer, Inc., Benton Harbor Item # RU2956BU Worm-A-Way Worm Composting Bin. Flowerfield Enterprises, Kalamazoo. Model Waste WISE Curriculum. MI United Conservation Clubs. Paper Recycling Pick-Up Service from ABC Recycling Company. Purpose/Use of Item Place in each classroom for collection of paper for recycling. Worm bin will be used in Science lessons for grades 4&5. To be used by all teachers to incorporate recycling lessons in the classroom. Recycling pick up service during school year* (not covered by the Grant) Quantity Unit Price Shipping & Handling Total Cost ($) Requested Reimbursement Amount ($) $ $ $ $ $42.46 $ $ $0.00 Total $ $ *Recycling pick-up service will be covered under the school district general Building and Grounds funds, approved by School Administrator.