Canyon Colony of Mira Mesa

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1 Canyon Colony of Mira Mesa 9610 Waples Street (858) San Diego, CA (800) FAX (858) CANYON COLONY OF MIRA MESA MINUTES OF MEETING BOARD OF DIRECTORS AUGUST 30, 2006 A meeting of the Board of Directors of Canyon Colony of Mira Mesa was called to order by the President, Kel Tyree at, 6:15PM on Wednesday, August 30, 2006, at community pool side in San Diego, California. A quorum was established as the following directors were in attendance: Directors present: Kel Tyree, Lee Sobo, Andrea Bertino, Christine Harmon, Marcy Gregg Also present: Teresa Ramirez, Community Manager Interested Homeowners MINUTES The Minutes from the July 19, 2006 meeting were reviewed and tabled until the following amendments are made: Christine requested Articles of Corporation and State Certificate. Follow up on water damage to unit #24. Rear gate isn t lining up at unit #24. Check CC&R s regarding screen door replacement. FINANCIAL The Financial Report for the period ending July 31, 2006 was reviewed. They were tabled until the following meeting at which time the Board will make a motion to approve. Delinquency Report Upon motion duly made, seconded and carried, the Board requested that all legal actions against homeowner, Ms. Gomez at 9969 Maya Linda Road #47, for delinquent fees be stopped and homeowner to pay monthly fees without late fees was approved as submitted. (CYNC ) Upon motion duly made, seconded and carried, Board approved to move forward with legal action taken against member 035, Phillip Porter as submitted. Board requested a recoding of the following expenditure:

President, Kel Tyree at, 6:15PM on Wednesday, August 30, 2006, at community pool side in San Diego, California.

2 $362.71, for a ceiling paint expenditure, paid from Painting Reserves be recoded and paid from Area Repairs. (CYNC-00279) Marcy submitted a receipt in the amount of $10.74 for replacement light bulbs for common area. Manager will furnish accounting with receipt and purchase order. (CYNC-00287) HOMEOWNERS FORUM Mr. Knuckles at 9959 Maya Linda Road #24 attended the meeting and discussed the ongoing issue of a leak, which may be coming from the air vent into the attic that has come through the ceiling over the patio door, and the water damage it has caused. Management will request proposals from licensed contractor to repair the damage inside the unit. Kel recommended a professional painter be used to do the painting, if any is necessary. Mr. Knuckles also brought to the attention of the Board the condition of his gate and that it is warped. Kel will inspect the gate. Mr. Dehaini at 9929 Maya Linda #3 attended the meeting and discussed, with the Board, the issue he has with his fence. The Board informed him that the one of the rotted posts was replaced today. Carlos replaced the corner post and 2 planks in the fence. He did not replace the center of the fence due to the instability of the entire fence. The decision of the Board was that the entire fence needs to be replaced. Carlos will replace the fence on Saturday. Mr. Weller at 9979 Maya Linda #59 attended the meeting and discussed with the Board the possible options of replacing the siding to the buildings. Mr. Weller had briefly inspected another community in the neighborhood which had their siding coated with a rubber coating. Some of the possible coverings were liquid stucco, vinyl siding, etc. The Board does not know exactly how long ago the siding was painted but estimates it to have been within the past seven (7) years. They were also not sure how many actual sides are in need of repair or replacement. They believed it to be 2% of the sidings have deteriorated completely and 5% have minimal rotting. Mr. Weller offered to research estimates for siding replacements. MAINTENANCE The Board discussed the following maintenance needed throughout the community Maya Linda #47 There is still no asphalt filling the hole in front of garage. Water is seeping underground. Manager will find out the rate of a Leak Detection company to go out and provide the Board with a report as to where the water is coming from. At that time, manager will provide the Board with the costs. Board will decide which company to use. (CYNC-00284) 9949 Maya Linda #31 & 32 The Board noted that the gutter is peeling away and needs

Knuckles at 9959 Maya Linda Road #24 attended the meeting and discussed the ongoing issue of a leak, which may be coming from the air vent into the attic that has come through the ceiling over the

3 to be reattached. No instructions to Manager Maya Linda #59 Sprinkler in front of building has stopped working completely. Manager will notify Landscaper. (CYNC-00277) Asphalt Work Carlos has not completed the asphalt work due to other jobs he has. The Board has requested he chisel out cracked areas and fill them in properly. Building Maintenance Lee Sobo is looking for new maintenance contractors #10 Board discussed the termite infestation which has been looked at by Carlos. Kel will take another look at the infested and damaged area. OLD BUSINESS Western Towing Contract - The Board reviewed the contract from Western Towing and agreed to sign the contract with the following provisions regarding painting of the curbs: Manager is to find out when the paint is blistered will Western Towing prep area prior to repainting i.e. scrape off old paint, etc. Board asked how long after signing the contract before Western Towing would paint. (CYNC-00173) Christine will do up Towing Flyers. Board will pass out flyers door to door. Bank signature cards Signature card was given to Board. All signers signed the card & Teresa will give to accounting for processing. (CYNC-00254) Waste Management Manager provided update on the damage done to the dumpster enclosure near unit 72. Waste Management agreed to make the necessary repairs to damaged area. NEW BUSINESS Board Positions - Andrea Bertino has verbally resigned as Treasurer effective August 30, Upon motion duly made, seconded and carried, Mr. Bertino s resignation as Treasurer was accepted and appointed as Director at Large/Architectural Committee Chairperson were approved as submitted. Other changes to Board Positions are as follows: Upon motion duly made, seconded and carried, Christine Harmon has been appointed and accepts position of Treasurer; Tom Weller has been appointed and accepts position of Secretary were approved as submitted. (CYNC-00278) Landscape Empire Landscaping has informed the Association that they will no longer be servicing the Association s landscaping issues as of September 30, Manager has requested proposals from several Landscape Companies to service the Association s landscape issues. Board received and will review proposal from N.N. Jaeschke Landscape Department. Other proposals are pending. Management Board requested NNJ continue to include all correspondence in the Board packets and board packets would be distributed to Board members the weekend before the Board meeting.

Building Maintenance Lee Sobo is looking for new maintenance contractors. 9919 #10 Board discussed the termite infestation which has been looked at by Carlos.

4 9919 #12 Board requested a courtesy letter be sent to homeowner stating to please be advised, it has been observed, that your dogs are urinating in the flower beds and flowers are turning brown. If this continues you will be sent a violation letter. (CYNC-00283) 9925 #40 Board requested violation letter be sent to homeowner stating that the smell of dog droppings are offensive and unpleasant; request homeowner to remove dog droppings on the patio without washing it off onto the common area. (CYNC-00280) 9929 #1 Board requested Manager to check CC&R s regarding the overgrowth of plants on Mr. Lutsky s balcony before sending a violation letter #8 Board requested second violation letter to be sent to homeowner stating to please keep noise level down: Noise levels shall be kept to a level that will not disturb other residents. Any type of noise that can be heard outside the unit can be deemed disturbing. (CYNC-00250) 9939 #41 Board requested violation letter be sent to homeowner requesting all visible items be removed from the outside of homeowners unit including but not limited to decorations and green cloth. (CYNC-00281) 9999 #70 Board requested violation letter be sent to homeowner requesting all stored items on patio be removed from patio. (CYNC-00282) Walk Through Next Walk Through has been scheduled for Monday, September 4, 2006 at 9:15AM. Manager will not be available. Board will send a list of action items to manager. NEXT MEETING The next meeting of the Board of Directors will be held on September 20, 2006 at 6:00PM at the community pool area in San Diego, CA. ADJOURNMENT There being no further business to come before the meeting, upon a motion made, seconded and carried, the meeting was adjourned at8:25pm. Secretary Date

(CYNC-00283) 9925 #40 Board requested violation letter be sent to homeowner stating that the smell of dog droppings are offensive and unpleasant; request homeowner to remove dog droppings on the

NEWSLETTER & ATTACHMENT

BROOKTREE SQUARE NEWSLETTER & ATTACHMENT Treasurer s Report for: 12/31/13 Resident Emergency Registration Form Edward Stone Victoria Aguilar Ahmad Azizi BOARD OF DIRECTORS Maintenance Vendors President