PowerPoint 2010 Expert

Transcription

1 PowerPoint 2010 Expert Sample Corporate Training Materials All of our training products are fully customizable and are perfect for one day and half day workshops. You can easily update or insert your own content to make the training more relevant to participants. Our material is completely customizable and is backed up by a 90 day 100% no questions asked money back guarantee! With our training courseware you are able to: Add your name and logo (and remove ours). Add your own content to make the training more relevant to your clients (i.e. using examples and case studies from within your organization or city) Train unlimited users within your organization. No Annual Renewal Fees Download training material on your time from our secure servers United States International 73 Greentree Drive, Box # Provost Street Dover, Delaware New Glasgow, NS, Canada Toll-free: Phone: Fax: Fax: sales@corporatetrainingmaterials.com sales@corporatetrainingmaterials.com Any technical issues or questions can be addressed by our support team support@corporatetrainingmaterials.com Our Product Catalog contains our entire library of available and upcoming courses. Please follow this link: Review our License Agreement to answer any licensing questions you may have. Please follow this link:

2 TABLE OF CONTENTS Preface... 3 What is Courseware?... 3 How Do I Customize My Course?... 3 Materials Required... 4 Maximizing Your Training Power... 5 Icebreakers... 6 Icebreaker: Friends Indeed... 7 Training Manual Sample... 8 Sample Module: Working with Presentations... 9 Instructor Guide Sample Sample Module: Working with Presentations Quick Reference Sheets Working with Transitions Certificate of Completion PowerPoint Sample Full Course Table of Contents

3 Preface What is Courseware? Welcome to Corporate Training Materials, a completely new training experience! Our courseware packages offer you top-quality training materials that are customizable, user-friendly, educational, and fun. We provide your materials, materials for the student, PowerPoint slides, and a takehome reference sheet for the student. You simply need to prepare and train! Best of all, our courseware packages are created in Microsoft Office and can be opened using any version of Word and PowerPoint. (Most other word processing and presentation programs support these formats, too.) This means that you can customize the content, add your logo, change the color scheme, and easily print and training materials. How Do I Customize My Course? Customizing your course is easy. To edit text, just click and type as you would with any document. This is particularly convenient if you want to add customized statistics for your region, special examples for your participants industry, or additional information. You can, of course, also use all of your word processor s other features, including text formatting and editing tools (such as cutting and pasting). To remove modules, simply select the text and press Delete on your keyboard. Then, navigate to the Table of Contents, right-click, and click Update Field. You may see a dialog box; if so, click Update entire table and press OK. (You will also want to perform this step if you add modules or move them around.) If you want to change the way text looks, you can format any piece of text any way you want. However, to make it easy, we have used styles so that you can update all the text at once. If you are using Word 97 to 2003, start by clicking the Format menu followed by Styles and Formatting. In Word 2007 and 2010 under the Home tab, right-click on your chosen style and click Modify. That will then produce the Modify Style options window where you can set your preferred style options.

4 For example, if we wanted to change our Heading 1 style, used for Module Titles, this is what we would do: Now, we can change our formatting and it will apply to all the headings in the document. For more information on making Word work for you, please refer to Word 2007 or 2010 Essentials by Corporate Training Materials. Materials Required All of our courses use flip chart paper and markers extensively. (If you prefer, you can use a whiteboard or chalkboard instead.) We recommend that each participant have a copy of the Training Manual, and that you review each module before training to ensure you have any special materials required. Worksheets and handouts are included within a separate activities folder and can be reproduced and used where indicated. If you would like to save paper, these worksheets are easily transferrable to a flip chart paper format, instead of having individual worksheets.

5 We recommend these additional materials for all workshops: Laptop with projector, for PowerPoint slides Quick Reference Sheets for students to take home Timer or watch (separate from your laptop) Masking tape Blank paper Maximizing Your Training Power We have just one more thing for you before you get started. Our company is built for trainers, by trainers, so we thought we would share some of our tips with you, to help you create an engaging, unforgettable experience for your participants. Make it customized. By tailoring each course to your participants, you will find that your results will increase a thousand-fold. o o o Use examples, case studies, and stories that are relevant to the group. Identify whether your participants are strangers or whether they work together. Tailor your approach appropriately. Different people learn in different ways, so use different types of activities to balance it all out. (For example, some people learn by reading, while others learn by talking about it, while still others need a hands-on approach. For more information, we suggest Experiential Learning by David Kolb.) Make it fun and interactive. Most people do not enjoy sitting and listening to someone else talk for hours at a time. Make use of the tips in this book and your own experience to keep your participants engaged. Mix up the activities to include individual work, small group work, large group discussions, and mini-lectures. Make it relevant. Participants are much more receptive to learning if they understand why they are learning it and how they can apply it in their daily lives. Most importantly, they want to know how it will benefit them and make their lives easier. Take every opportunity to tie what you are teaching back to real life. Keep an open mind. Many trainers find that they learn something each time they teach a workshop. If you go into a training session with that attitude, you will find that there can be an amazing two-way flow of information between the trainer and trainees. Enjoy it, learn from it, and make the most of it in your workshops. And now, time for the training!

6 Icebreakers Each course is provided with a wide range of interactive Icebreakers. The trainer can utilize an Icebreaker to help facilitate the beginning of the course, as it helps break the ice with the participants. If the participants are new to each other, an icebreaker is a great way to introduce everyone to each other. If the participants all know each other it can still help loosen up the room and begin the training session on positive note. Below you will see one of the icebreakers that can be utilized from the Icebreakers folder.

7 Icebreaker: Friends Indeed Purpose Have the participants moving around and help to make introductions to each other. Materials Required Name card for each person Markers Preparation Have participants fill out their name card. Then, ask participants to stand in a circle, shoulder to shoulder. They should place their name card at their feet. Then they can take a step back. You as the facilitator should take the place in the center of the circle. Activity Explain that there is one less place than people in the group, as you are in the middle and will be participating. You will call out a statement that applies to you, and anyone to whom that statement applies must find another place in the circle. Examples: Friends who have cats at home Friends who are wearing blue Friends who don t like ice cream The odd person out must stand in the center and make a statement. The rules: You cannot move immediately to your left or right, or back to your place. Let s be adults: no kicking, punching, body-checking, etc. Play a few rounds until everyone has had a chance to move around.

8 Training Manual Sample On the following pages is a sample module from our Training Manual. Each of our courses contains twelve modules with three to five lessons per module. It is in the same format and contains the same material as the Instructor Guide, which is then shown after the Training Manual sample, but does not contain the Lesson Plans box which assists the trainer during facilitation. The Training Manual can be easily updated, edited, or customized to add your business name and company logo or that of your clients. It provides each participant with a copy of the material where they can follow along with the instructor.

9 To me art in order to be truly great must, like the beauty of Nature, be universal in its appeal. It must be simple in its presentation and direct in its expression, like the language of Nature. Mohandas Gandhi Sample Module: Working with Presentations This module will help you work with your presentations. First, we ll look at using custom slide sizes to make sure that your presentation matches the target audience screen. We ll also look at changing the slide orientation or the orientation of the notes and other pages. This module also explains how to create slides based on an outline. You ll learn how to reuse slides from a slide library. Finally, you ll learn how to reorganize slides. Using Custom Slide Sizes To change the slide size, use the following procedure. 1. Select the Design tab from the Ribbon. 2. Select Page Setup. 3. In the Page Setup dialog box, select a new slide aspect ratio from the drop down list. You can also change the Width and Height separately, which creates a custom aspect ratio. Make sure to select a ratio that is equal to that of your screen to ensure that your slide fills the entire screen in all dimensions.

10 4. Select OK to apply the changes. The setting is applied to all the screens in the presentation. Changing the Orientation To change the orientation, use the following procedure. 1. Select the Design tab from the Ribbon. 2. Select Page Setup. 3. In the Page Setup dialog box, select a new orientation. 4. Select OK to apply the changes. The setting is applied to all the screens in the presentation. Note that you can also simply change the slide orientation from the Design tab on the Ribbon. Inserting an Outline To create slides based on an outline, use the following procedure. 1. Select the arrow next to New Slide on the Home tab of the Ribbon. 2. Select Slides from Outline.

11 3. Navigate to the location of the file that you want to use as the outline. 4. Select Insert. 5. PowerPoint creates the slides. If the file does not include heading styles, PowerPoint creates an outline based on paragraphs. If you use outline text from an HTML document, all of the text appears in one text box.

12 Reusing Slides from the Slide Library To reuse slides from a slide library, use the following procedure. 1. Select the arrow next to New Slide on the Home tab of the Ribbon. 2. Select Reuse Slides.

13 The Reuse Slides pane opens on the right side of the screen. 3. Select the Library from the drop down list. You can also select Browse to locate the slide library. 4. In the All Slides list, select the slide that you want to add. You can view a larger thumbnail of a slide by hovering the mouse pointer over the slide. Repeat to add more slides to your presentation. 5. Check the Tell me when this slide changes box to be notified if someone changes the slide.

14 Reorganizing Slides To reorganize slides, use the following procedure. 1. Select the View tab from the Ribbon. 2. Select Slide Sorter. 3. Select the slide you want to move and drag it to the new location. The cursor has a small box showing that you are moving a slide. There is also a line showing where the slide will be positioned when you release the mouse. There are two ways to duplicate slides. The easiest is to select the slide you want to duplicate, and use the keyboard shortcut, Ctrl + D. You can also highlight more than one slide and use the following procedure. 1. Select the Home tab from the Ribbon. 2. Select the arrow next to New Slide. 3. Select Duplicate Selected Slides.

15 To delete slides, simply highlight one or more slides that you want to remove and press either the Delete key or the Backspace key.

16 Sample Module: Review Questions 1. You cannot change the slide size. a) True b) False 2. What is another name for slide size? 3. What three things can you change on the Page Setup dialog box? 4. The Page Setup dialog box is the only way to change slide orientation. a) True b) False 5. You can create a presentation based on an outline from another application. a) True b) False 6. If your outline file does not include heading styles, PowerPoint creates an outline based on what? a) Paragraphs b) Lines c) HTML code d) None of the above 7. To use the slide library, you must be running a SharePoint server. a) True b) False 8. When you reuse slides from a library, you can receive updates if the original slide is changed. a) True b) False 9. You can reorganize slides by dragging and dropping them in Slide Sorter view. a) True b) False 10. What is the keyboard shortcut for duplicating slides?

17 Instructor Guide Sample On the following pages is a sample module from our Instructor Guide. It provides the instructor with a copy of the material and a Lesson Plans box. Each Instructor Guide and Training Manual mirrors each other in terms of the content. They differ in that the Instructor Guide is customized towards the trainer, and Training Manual is customized for the participant. The key benefit for the trainer is the Lesson Plan box. It provides a standardized set of tools to assist the instructor train that particular lesson. The Lesson Plan box gives an estimated time to complete the lesson, any materials that are needed for the lesson, recommended activities, and additional points to assist in delivering the lessons such as Stories to Share and Delivery Tips.

18 To me art in order to be truly great must, like the beauty of Nature, be universal in its appeal. It must be simple in its presentation and direct in its expression, like the language of Nature. Mohandas Gandhi Sample Module: Working with Presentations This module will help you work with your presentations. First, we ll look at using custom slide sizes to make sure that your presentation matches the target audience screen. We ll also look at changing the slide orientation or the orientation of the notes and other pages. This module also explains how to create slides based on an outline. You ll learn how to reuse slides from a slide library. Finally, you ll learn how to reorganize slides.

19 Using Custom Slide Sizes Estimated Time 5 minutes Topic Objective To learn how to change the slide size in PowerPoint Topic Summary Materials Required Recommended Activity Stories to Share PowerPoint automatically assigns the appropriate slide size based on the proportions of your screen size. However, if someone with different dimensions sent you the presentation, or if the target audience is using a display with different dimensions, these settings can cause problems. Some of the presentation slides may be missing if the target display is too small or you may see black regions around the slide if the target display is too large. Change the slide size to take full advantage of the target display area and make the presentation as large as possible for your audience. PowerPoint 2010 Sample presentation Have the participants practice changing the slide size. The slide size is also known as the Slide Aspect Ratio. Show the participants how to change the slide size. Use the following procedure. 1. Select the Design tab from the Ribbon. 2. Select Page Setup.

20 3. In the Page Setup dialog box, select a new slide aspect ratio from the drop down list. You can also change the Width and Height separately, which creates a custom aspect ratio. Make sure to select a ratio that is equal to that of your screen to ensure that your slide fills the entire screen in all dimensions. 4. Select OK to apply the changes. The setting is applied to all the screens in the presentation.

21 Changing the Orientation Estimated Time 5 minutes Topic Objective To learn how to change the slide orientation in PowerPoint Topic Summary Materials Required Recommended Activity The Page Setup dialog box also allows you to change from portrait to landscape (or vice versa) for slides or notes, handouts, and outline. PowerPoint 2010 Sample presentation Have the participants practice changing the slide orientation and the orientation for notes, handouts, and outline pages. Show the participants how to change the orientation. Use the following procedure. 1. Select the Design tab from the Ribbon. 2. Select Page Setup. 3. In the Page Setup dialog box, select a new orientation. 4. Select OK to apply the changes. The setting is applied to all the screens in the presentation. Note that you can also simply change the slide orientation from the Design tab on the Ribbon.

22 Inserting an Outline Estimated Time Topic Objective Topic Summary Materials Required Recommended Activity 5 minutes To learn how to use outline text from another application to structure your PowerPoint presentation. PowerPoint uses text inserted from another application (like Word) and retains the heading styles to create the outline. PowerPoint 2010 Sample outline A blank presentation Have the participants practice inserting slides based on an outline. Show the participants how to create slides based on an outline. Use the following procedure. 1. Select the arrow next to New Slide on the Home tab of the Ribbon. 2. Select Slides from Outline. 3. Navigate to the location of the file that you want to use as the outline.

23 4. Select Insert. 5. PowerPoint creates the slides. If the file does not include heading styles, PowerPoint creates an outline based on paragraphs. If you use outline text from an HTML document, all of the text appears in one text box.

24 Reusing Slides from the Slide Library Estimated Time Topic Objective Topic Summary Materials Required Recommended Activity Stories to Share 5 minutes To learn how to use the PowerPoint slide library. If you are using server running Office SharePoint Server 2007 or Microsoft SharePoint Server 2010, you can save slides to a slide library to be reused in other presentations. Each slide is saved as an individual file, to facilitate reuse. PowerPoint 2010 A server running SharePoint with a SharePoint account A slide library Any presentation Have the participants practice reusing slides from a slide library. You can also receive updates to a presentation slide that was inserted from a Slide Library, whenever someone makes changes to the original slide. Each time that you open a presentation that contains that slide, PowerPoint notifies you if the slide has been updated and gives you the opportunity to ignore the update, append a new slide to the outdated slide, or replace the outdated slide with the updated one. When you change an existing slide in a Slide Library, SharePoint Server 2010 automatically time stamps and checks the file out to you, and then time stamps and checks it back in when you are finished. SharePoint Server has a versioning capability that you can use to track the history of all changes made to a slide.

25 Show the participants how to reuse slides from a slide library. Use the following procedure. 1. Select the arrow next to New Slide on the Home tab of the Ribbon. 2. Select Reuse Slides. The Reuse Slides pane opens on the right side of the screen. 3. Select the Library from the drop down list. You can also select Browse to locate the slide library. 4. In the All Slides list, select the slide that you want to add. You can view a larger thumbnail of a slide by hovering the mouse pointer over the slide. Repeat to add more slides to your presentation. 5. Check the Tell me when this slide changes box to be notified if someone changes the slide.

26 Reorganizing Slides Estimated Time Topic Objective Topic Summary Materials Required Recommended Activity 5 minutes To learn how to use the slide sorter to organize presentations in PowerPoint In the Slide Sorter view, it s easy to rearrange slides into a new order. The Slide Sorter view has a number for each slide. Just drag and drop the slides to the new location. It s also easy to duplicate and delete slides in this view. PowerPoint 2010 Sample presentation Have the participants practice reorganizing slides. Have the participants practice duplicating slides. Have the participants practice deleting slides. Show the participants how to reorganize slides. Use the following procedure. 1. Select the View tab from the Ribbon. 2. Select Slide Sorter. 3. Select the slide you want to move and drag it to the new location. The cursor has a small box showing that you are moving a slide. There is also a line showing where the slide will be positioned when you release the mouse.

27 There are two ways to duplicate slides. The easiest is to select the slide you want to duplicate, and use the keyboard shortcut, Ctrl + D. You can also highlight more than one slide and use the following procedure. 1. Select the Home tab from the Ribbon. 2. Select the arrow next to New Slide. 3. Select Duplicate Selected Slides. To delete slides, simply highlight one or more slides that you want to remove and press either the Delete key or the Backspace key.

28 Sample Module: Review Questions 1. You cannot change the slide size. a) True b) False 2. What is another name for slide size? (slide aspect ratio) 3. What three things can you change on the Page Setup dialog box? (slide size, slide orientation, and notes, handouts and outline orientation) 4. The Page Setup dialog box is the only way to change slide orientation. a) True b) False 5. You can create a presentation based on an outline from another application. a) True b) False 6. If your outline file does not include heading styles, PowerPoint creates an outline based on what? a) Paragraphs b) Lines c) HTML code d) None of the above 7. To use the slide library, you must be running a SharePoint server. a) True b) False 8. When you reuse slides from a library, you can receive updates if the original slide is changed. a) True b) False 9. You can reorganize slides by dragging and dropping them in Slide Sorter view. a) True b) False 10. What is the keyboard shortcut for duplicating slides? (Ctrl + D)

29 Quick Reference Sheets Below is an example of our Quick reference Sheets. They are used to provide the participants with a quick way to reference the material after the course has been completed. They can be customized by the trainer to provide the material deemed the most important. They are a way the participants can look back and reference the material at a later date. They are also very useful as a take-away from the workshop when branded. When a participant leaves with a Quick Reference Sheet it provides a great way to promote future business.

30 PowerPoint 2010 Expert Working with Slide Fills Working with Text Box Fills 1. Select the Design tab from the Ribbon. 2. Select Background Styles. 3. Select Format Background. 4. On the Fill tab of the Format Background dialog box, select the type of fill you want to use. 5. Select additional information, based on the type of fill you selected. 6. For most fills, you can also use the slider or the up and down arrows to select a Transparency level. 7. Check the Hide Background Graphics box to print slides without any background graphics. 1. Create and select your text box. 2. Select the Drawing Tools Format tab from the Ribbon. 3. Select the small square in the Shape Styles area to open the Format Shapes dialog box. You can also open the Format Shapes dialog box by right clicking on the borders of the text box and selecting Format Shapes from the context menu. 4. On the Fill tab of the Format Shapes dialog box, select the type of fill you want to use. 5. Select additional information, based on the type of fill you selected. 6. For most fills, you can also use the slider or the up and down arrows to select a Transparency level. Creating a Default Text Box 1. Make sure that you have made all of the changes to fill, alignment, Autofit, line style and color, and internal margins that you need on the selected text box. 2. Select the text box. 3. Right-click and select Set as Default Text Box from the context menu. Make sure you right-click on the margins and not the text itself. 4. Now add a new text box and see that it has the same settings. Working with Transitions 1. From the slide that you want to modify, make sure you have applied a transition. 2. To adjust the sound that accompanies the transition, select one from the drop down list. 3. Enter the length of the transition in seconds. 4. Choose an option for advancing the transition by checking one or both boxes to advance on Mouse Click or after the indicated number of seconds. 5. To apply the same transition to all slides, select Apply to All. Corporate Training Materials,

31 Certificate of Completion Every course comes with a Certificate of Completion where the participants can be recognized for completing the course. It provides a record of their attendance and to be recognized for their participation in the workshop.

32 CERTIFICATE OF COMPLETION [Name] Has mastered the course PowerPoint 2010 Expert Awarded this day of, 20 Presenter Name and Title

33 PowerPoint Sample Below you will find the PowerPoint sample. The slides are based on and created from the Training Manual. PowerPoint slides are a great tool to use during the facilitation of the material; they help to focus on the important points of information presented during the training.

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38 Full Course Table of Contents Preface What is Courseware? How Do I Customize My Course? Materials Required Maximizing Your Training Power Module One: Getting Started Housekeeping Items The Parking Lot Workshop Objectives Pre-Assignment Review Action Plans and Evaluations Module Two: Working with the PowerPoint Environment About PowerPoint Views Adjusting the View Configuring the PowerPoint Options Adding a Command to the Ribbon Adding a Command to the Quick Access Toolbar Working with Multiple Presentation Windows Module Two: Review Questions Module Three: Working with Presentations Using Custom Slide Sizes Changing the Orientation Inserting an Outline Reusing Slides from the Slide Library Reorganizing Slides... 88

39 Module Three: Review Questions Module Four: Formatting Presentations Working with Sections Switching to a Different Slide Layout Using Footers Working with Slide Fills Modifying the Theme Module Four: Review Questions Module Five: Formatting Text Boxes Working with Text Box Fills Working with Shapes and Effects Setting Text Box Alignment, Internal Margins, and Wrapping Using Autofit Creating a Default Text Box Module Five: Review Questions Module Six: Creating a Photo Album Inserting a Photo Album Editing Photo Albums Cropping a Picture Changing and Resetting a Picture Compressing Pictures Module Six: Review Questions Module Seven: Working with Graphical Elements Using the Selection Pane Positioning Shapes Applying a Shape Style

40 Using Shape Outlines Editing Shape Points Adding Hyperlinks Module Seven: Review Questions Module Eight: Working with Audio and Video Content Changing the Audio Icon Picture Using the Audio Tools Format Tab Adjusting Audio Playback Options Using the Video Tools Format Tab Adjusting Video Playback Options Module Eight: Review Questions Module Nine: Working with Transitions and Animations Working with Effects Working with Transitions Working with Paths Manipulating Animations Module Nine: Review Questions Module Ten: Collaborating on Presentations Working with Comments Showing or Hiding Markup Navigating Comments Comparing and Combining Presentations Module Ten: Review Questions Module Eleven:Delivering Presentations Saving a Presentation as a Picture Presentation, XPS, or OpenDocument Saving a Slide or Object as a Picture File

41 Protecting a Presentation Setting up Presenter View Showing Media Controls Using Annotations Rehearsing Timings Module Eleven: Review Questions Module Twelve: Wrapping Up Words from the Wise Review of Parking Lot Completion of Action Plans and Evaluations