SMART Board Training Outline Trainer: Basel Badran

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1 Sharjah Higher Colleges of Technology SMART Board Training Outline Trainer: Basel Badran What is a SMART Board? o Concept & Technology SMART Board Components: o Smart Tools Start Center Recorder Keyboard Control Panel Floating Tools (customize) o Notebook Software Tools Creating Slides Saving as a Notebook file Exporting as a: Web Page Image PDF PowerPoint Presentation Importing Notebook files from the web Resources: o SMART Technologies website o Tutorial videos on the Portal Where are the SMART Boards on campus?

2 Basic Functionality Your school or company has just moved one of your SMART Board interactive whiteboards into a new room because you were unable to access the Internet from the old location. You will be the first person to use the interactive whiteboard in the new environment and will be showing everyone how to use the interactive whiteboard and the Internet together. You have learned through experience that whenever a piece of technology gets moved, it s a good idea to test it before you deliver a lesson or presentation. The computer, SMART Board interactive whiteboard and projector appear to be working properly when you turn everything on. However, when you double-press the Internet browser icon on your desktop, your cursor appears a few inches away from your finger press. Orienting Your SMART Board Interactive Whiteboard You remember that when the projector or interactive whiteboard moves location, you should orient the SMART Board. This will tell the computer where the image of the desktop is being displayed on the surface of the interactive whiteboard. 1 To orient the interactive whiteboard, press and hold the On-Screen Keyboard button and the Right Mouse button simultaneously until the Orientation screen appears. Pen-tray buttons Pen-tray buttons 2 Begin the orientation process at the upper left corner of the Orientation screen. Press your finger or pen firmly on the center of each cross in the order indicated by the white, diamond-shaped graphic. Orientation screen NOTE: The point is registered when you remove your finger, not when you first touch the Orientation screen.

3 Testing Basic Functionality on the Microsoft Windows Operating System It s a good idea to test the basic functionality of your interactive whiteboard to ensure all the applications you will be using to deliver your lesson or presentation are working properly. 1 Using your finger, double-press on the Internet browser icon (e.g., Internet Explorer) to launch the Internet. 2 Press the On-Screen Keyboard button on the SMART Pen Tray. 3 Press once inside your Internet browser s address bar to select the website address. 4 Using the On-Screen Keyboard, type NOTE: The On-Screen Keyboard is a single point of contact; touch-typing or keystroke combinations are not possible. 5 Press the Go button beside your Internet browser s address bar.

4 6 You know you will be writing notes directly over the Google Web page during your lesson or presentation to highlight key points. Pick up a pen from the pen tray. You will notice the transparency layer appears, shown by a visible border around the desktop as a visual cue. The border indicates you can write on the desktop, and it remains in place until all pens and the eraser have been returned to the pen tray and you touch the SMART Board. Transparency border appears 7 Using a pen, circle the browser s Back button. 8 Return the pen to the pen tray and touch the interactive whiteboard once to clear the circle around the browser s Back button. Press the Click here to restore writing icon at the bottom right of the screen to bring the circle back. You have now confirmed that you can clear your notes by touching the interactive whiteboard, then restore your notes by pressing the Clear here to restore writing icon. 9 To ensure you will be able to capture and save important information for a future lesson or presentation, pick up a pen from the pen tray again. Press the Area Capture button on the Floating Tools toolbar. Area Capture button Floating Tools toolbar

5 10 Press the interactive whiteboard and, without releasing pressure, drag the selection box using your finger to outline the circle around your browser s Back button. Release your press to capture the image to Notebook software. NOTE: Notebook software will open automatically, and your notes and background will be saved to a new Notebook page. 11 Touch the screen once to clear the circle from your browser s Back button. 12 Select the unsaved Notebook file from the taskbar to view your captured image in Notebook software. Select File > Save to save your notes for future reference. Congratulations You have completed the Basic Functionality Hands-On Practice SMART Technologies Inc. All rights reserved. SMART Board, Notebook and the SMART logo are trademarks of SMART Technologies Inc. All other third-party product and company names may be trademarks of their respective owners. Printed in Canada 05/2006.

6 Quick Reference SMART Board Tools The SMART Board Tools menu provides quick access to the functions that help you operate the SMART Board interactive whiteboard more effectively. In addition to basic functions such as the On-Screen Keyboard and Floating Tools, you will also find multimedia tools that allow you to create and present dynamic content. Accessing SMART Board Tools Press the SMART Board icon in the Windows Notification Area at the bottom right of your screen. The SMART Board Tools menu will appear. If the SMART Board icon is not visible, select Start > Programs > SMART Board Software > SMART Board Tools. The SMART Board icon will appear in the bottom right of your screen. Windows Notification Area SMART Board Tools menu Using SMART Board Tools The chart below outlines each of the options available on the SMART Board Tools menu. The touch sensitivity of your interactive whiteboard allows you to operate each of these tools with your finger. Selecting Opens Use this tool to Notebook Software Save notes written on your interactive whiteboard or at your computer as a series of pages. Search for objects stored in the Gallery, such as images, video and Macromedia Flash content. Export your Notebook file to HTML, PDF, PowerPoint (PPT) and image types such as JPEG, GIF, PNG and BMP. Recorder Record all actions that take place on your interactive whiteboard, such as training or workflow processes. Add audio with a microphone, control recording quality and video format and share your recording with colleagues. Video Player Keyboard Write or draw over video during a presentation and capture a single video frame into Notebook software. Use SMART Video Player to play video files located on your computer or view content from a camera, VCR, CD-ROM or DVD. Type or edit text in any application without leaving the interactive whiteboard. Floating Tools Quickly access the pen, highlighter, eraser and other frequently used tools. Take screen captures, undo or redo an action on your interactive whiteboard and customize the Floating Tools toolbar.

7 Selecting Opens Use this tool to Instant Conferencing Join or create a data conference over the Internet. Detailed information for using Bridgit is available at trainingmaterials.asp. Other SMART Tools > Screen Shade Gradually reveal information to create suspense or hide text and graphics by dragging the shade left or right, up or down. Other SMART Tools > Spotlight Focus the attention of your audience to a specific part of the screen. Change the shape of your spotlight, set the transparency level of the shaded area or exit the spotlight view. Other SMART Tools > Magnifier Enlarge small text or images, such as a cell in a Microsoft Excel spreadsheet to make them easier to see. Two windows will appear; the smaller window is used to select the area you would like to magnify, and the larger window displays the magnified view. Other SMART Tools > Pointer Use the Pointer to direct audience attention to an important piece of information on the screen. Other SMART Tools > Screen Capture Toolbar Enhance your lesson activity by capturing a selected area, window or a full screen grab from your desktop. The captured image will automatically appear as a page in your Notebook file. Control Panel Configure a variety of software and hardware options: adjust SMART Board Settings; orient your SMART Board; personalize the pen tray; connect to a new SMART Board; check for software upgrades; access the Help Center and manage Ink Aware applications, languages and wireless connections SMART Technologies Inc. All rights reserved. SMART Board, Notebook, Bridgit and the SMART logo are trademarks of SMART Technologies Inc. All other third-party product and company names may be tradmarks of their respective owners. Printed in Canada 03/2006.

8 Quick Reference The Floating Tools Toolbar The features you use most are literally at your fingertips with the Floating Tools toolbar. To launch the Floating Tools, select the SMART Board icon located in Windows Notification Area at the bottom right of your screen, and choose Floating Tools from the SMART Board Tools menu. Cursor Pen Tool Highlighter Area Capture Undo/Redo Collapse/Expand Toolbar Eraser Right-click More Button Use this button to Capture an area of the screen into Notebook software Stop using other tools and return the cursor to mouse mode Write or draw in digital ink Highlight an area of the screen with translucent ink for emphasis Undo your previous action. This tool toggles between two states, Undo and Redo. Redo an action you cleared in error. This is the second of the two states mentioned above. Erase digital ink Make your next press on the interactive whiteboard a right-click Open the drop-down menu to personalize toolbar functions

9 Customizing Floating Tools Press the More button in Floating Tools and select Customize Floating Tools to choose from a variety of toolbar buttons. You can choose as many buttons as you like to fully customize Floating Tools with the buttons you need. You can also add certain buttons multiple times. For example, if you are going to use different shapes in your presentation, you can customize a number of Shape buttons and add them all to Floating Tools. Press to add a tool to the Current Toolbar Press to remove a tool from the Current Toolbar Current Toolbar list Available Tools list Press to restore the default toolbar To add a button, for example the Stamp tool, to the Floating Tools do the following: 1 Press the More button in Floating Tools, and select Customize Floating Tools 2 In the Customize Floating Tools dialog box, select the Stamp tool (look for the smiley face) from the Available Tools list (on the left side of the dialog box) 3 Press the Add button to add the Stamp to the Current Toolbar 4 Repeat the process to add as many of the available tools as you like NOTE: To remove a tool, select a tool listed in the Current Toolbar, and press the Remove button. To restore the default Floating Tools, press the Restore Default Toolbar button SMART Technologies Inc. All rights reserved. SMART Board, Notebook and the SMART logo are trademarks of SMART Technologies Inc. Printed in Canada 04/2006.

10 Quick Reference Notebook Software Version 9.5 Toolbars Notebook Software Toolbar The Notebook software toolbar gives you access to a number of tools to help you work with your Notebook file. By default, the toolbar appears at the top of the Notebook page. If you prefer to sit, or are working with young students, it may be more convenient to move the toolbar to the bottom of the page. To do this, press the down arrow on the far right of the toolbar. Button Use this tool to Button Use this tool to display the previous Notebook page select any object on the page with your finger or mouse display the next Notebook page write or draw on the Notebook page with the pen tool insert a blank Notebook page directly after the active Notebook page open an existing Notebook file write or draw on the Notebook page with the creative pen tool erase digital ink on the Notebook page save your Notebook page paste copied object(s) into a Notebook file undo the last action you performed redo the action you performed draw a line create a shape create a text-entry box for typing set the color of a drawing tool or selected shape delete any selected object show/hide the Screen Shade on the current Notebook page open Full Screen view launch the Screen Capture toolbar set the transparency of a drawing tool, a selected shape or an object select the line properties of a drawing tool or selected shape move the toolbar to the bottom of the Notebook page Full Screen Toolbar The Full Screen toolbar allows you to work with your Notebook file while in full screen mode. Button Use this tool to Button Use this tool to display the previous Notebook page display a menu of more options, for example the Screen Shade, shapes or pen options display the next Notebook page exit full screen

11 Side Tabs There are three tabs on the right-hand side of the Notebook interface. Press the Page Sorter tab to allow you to see a thumbnail image of each page in your Notebook file. Press the Gallery tab for collections of SMART s custom pages, clip art, Macromedia Flash animations and video you can add to your Notebook file. Press the Attachments tab to add hyperlinks to or attachments from other software applications in your file. Press the arrow button to move the three tabs to the other side of the page often a more comfortable location for lefthanded presenters. You can hide the tabs from view when you have finished working with them by checking the Auto-hide check box. Page thumbnails Tabs Move tabs Auto-hide check box 2006 SMART Technologies Inc. All rights reserved. Notebook and the SMART logo are trademarks of SMART Technologies Inc. All other third-party products and company names may be trademarks of their respective owners. Printed in Canada 04/2006.

12 Lesson Planning and Delivery with Notebook Software Before You Start Before you begin your lesson, ensure that your computer is turned on and the SMART Board interactive whiteboard is connected and oriented. The SMART Board icon should be visible in the Windows Notification Area at the bottom right of your screen, indicating that your SMART Board software is running. Windows Notification Area If the SMART Board icon is not visible, select Start > Programs > SMART Board Software > SMART Board Tools. The SMART Board icon will appear in the Windows Notification Area. For more information on how to get started with your interactive whiteboard, refer to the Quick Reference Guides available at This Hands-On Practice assumes you have a basic understanding of the Microsoft Windows operating system. You may find it useful to think of how you normally work with a computer as you go through the lesson. When working at your computer, for example, you use left-, right- or double-clicks, depending on the function you want to perform. Use the SMART Board interactive whiteboard in the same way. If you get confused, simply think about what you would do at your computer, and then replicate these actions on the interactive whiteboard. What Is Notebook Software? Notebook software is SMART s whiteboarding software. It acts as an electronic notebook to immediately capture and save notes and drawings written on the SMART Board or at your desktop computer. You can import graphics, text and multimedia elements into your Notebook file or export your Notebook file to HTML, PDF, PowerPoint or as a series of images. Preparing Your Lesson You will prepare a geography lesson activity that asks students to match North American countries to their flags. You can use the concepts outlined in this Hands-On Practice to prepare and deliver lessons in other subject areas. 1 Open a blank Notebook file 2 Press the Gallery tab on the right-hand side of the Notebook interface to search or browse collections of SMART s custom pages, clip art, Flash animations and video files. For this example, you search for flags of North America. TIP: Deselect the Auto-hide check box to keep the Side Tab visible. This will provide you with easy access to the Page Sorter and Gallery tabs as you prepare and deliver your lesson. Gallery tab

13 3 Press the icon to the left of the search field to launch the On-Screen Keyboard Launch the On-Screen Keyboard 4 Type the keyword flags and press the Search button to initiate your search Click to initiate search 5 Notebook software displays your search result(s) as a thumbnail image matching your search criteria. In this example, a folder named Flags will appear. 6 Double-press the folder thumbnail to view its contents 7 Scroll through the Gallery collection to find flags for the United States, Mexico and Canada. Drag each flag to the work area of your Notebook file. Double-press the folder thumbnail to view its contents TIP: You can double-press the flag s thumbnail image to quickly add it to your work area. 8 Resize each flag by diagonally dragging the resize handle. Ensure the flags are approximately the same size. Drag an object s resize handle to change its dimensions 9 Align the flags horizontally 10 Write the name of each country in a different color 11 Select United States, for example, and choose the appropriate typed text from the object s drop-down menu. Convert Mexico and Canada from handwritten to typed text also.

14 12 Select Clone from the object s drop-down menu to make a copy of the name of each country. There should be two country names for each flag. 13 Organize the names of each country so that one set of country names is placed in a vertical line on your work area. Drag the other country names over their corresponding flags. 14 Select the United States flag, for example, and choose Order > Bring to Front from the object s dropdown menu to cover the name United States. Complete this task for the Mexican and Canadian flags. The United States flag is positioned behind the typed text The United States flag is now positioned in front of the typed text 15 Press File > Save to save your Notebook file. Give your Notebook file a name and choose the location where you want to save it. Using Your Lesson in the Classroom After opening your saved Notebook file on the SMART Board interactive whiteboard, ask your students to drag the name of each country underneath its corresponding flag. Once the exercise is completed, remove the flags to reveal the correct answers. TIP: Select a fun setting from the Creative pen menu to add check-marks to correct answers. You can add as many pages to your Notebook file as you need to create additional lesson activities, such as labeling continents or identifying capital cities on regional maps.

15 Preparing Your Lesson: Advanced Features The My Content area is a Gallery collection reserved specifically for objects and lessons you have imported, captured or created, such as the lesson you just finished preparing. It s also a good place to store objects and lessons you use frequently or want to share with your colleagues. 1 Open your geography lesson 2 Select the Gallery tab. By default, the My Content folder is selected. 3 Press the My Content drop-down menu and choose New Folder 4 Launch the On-Screen Keyboard and type Country Lesson. You have now created an area where you can store all objects related to your geography lesson. Create a new folder Your new folder called Country Lesson appears under My Content 5 Drag each flag and country name into your new Gallery collection. Your new Gallery collection now contains nine individual Gallery items one flag and two names for each country. 6 Select the Page Sorter tab. Insert a blank Notebook page by pressing the Blank Page button on the Notebook toolbar.

16 7 From the Shapes drop-down menu on the Notebook toolbar, select the square. Position your cursor on the left side of your work area and draw a large rectangle. 8 Select the Pointer tool from the Notebook toolbar. Fill the rectangle with color by selecting the rectangle then choosing Properties from the object s drop-down menu. 9 To the right of the rectangle, write or type Official Languages: and below this write or type English, Spanish, English and French. 10 Press the page thumbnail s drop-down menu in the Page Sorter tab. Select Add Page to Gallery to place the entire Notebook page into the My Content area of the Gallery collections. This gives you quick and easy access to Notebook pages for lesson planning and delivery. TIP: Name your new Notebook page Language Exercise so you can organize your Gallery items into meaningful groups.

17 11 Drag the Mexican flag from the My Content area to the top left corner of the rectangle you created in step seven. Then drag the word Mexico to sit directly below the flag. 12 Drag the Language Exercise page you created in step 10 to the work area of your Notebook file. This will automatically insert a new Notebook page directly after the active Notebook page. 13 Repeat steps 11 and 12 using the Canadian and United States flags and associated text 14 Press File > Save to save your Notebook file TIP: Share your geography lesson with other colleagues using the SMART Board interactive whiteboard in the classroom. Select Export as Collection File from the My Content drop-down menu to distribute your electronic file. Using Your Lesson in the Classroom Invite your students up to the SMART Board interactive whiteboard to draw an arrow from the official language text to the corresponding flag using the Line tool or a pen from the pen tray. You can hide the correct answers behind the rectangle or flags. Congratulations! You have completed the Lesson Planning and Delivery with Notebook Software on a SMART Board Interactive Whiteboard Hands-On Practice SMART Technologies Inc. All rights reserved. SMART Board, Notebook and the SMART logo are trademarks of SMART Technologies Inc. All other third-party product and company names may be trademarks of their respective owners. Printed in Canada 04/2006.

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