County of Santa Cruz DAVID W. MOELLER AGRICULTURAL COMMISSIONER SEALER OF WEIGHTS AND MEASURES DIRECTOR, MOSQUITO AND VECTOR CONTROL

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1 County of Santa Cruz 0015 OFFICE OF THE AGRICULTURAL COMMISSIONER DAVID W. MOELLER AGRICULTURAL COMMISSIONER SEALER OF WEIGHTS AND MEASURES DIRECTOR, MOSQUITO AND VECTOR CONTROL April 12,2004 Agenda Date: April 27,2004 Board of Supervisors County of Santa Cruz 701 Ocean Street Santa Cruz, CA Adopt Resolutions Accepting and Appropriating Unanticipated Revenue Dear Members of the Board: Each year the Agricultural Commissioner s Office (Commissioner) receives revenue from the California Department of Pesticide Regulation (DPR) through a Mill Assessment Disbursement (mill tax) to fund the Commissioner s pesticide use enforcement program. The Commissioner also receives an Unclaimed Gas Tax (gas tax) subvention each year from the California Department of Food and Agriculture (CDFA) for the Commissioner s agricultural regulatory programs. I have attached a letter from State Secretary of Agriculture A.G. Kawamura to your Board, in care of our office, which explains the purpose of the gas tax. Next to the County general fund, the mill tax and gas tax are the two largest funding sources for the Commissioner s office. This fiscal year both the mill max and the gas tax subventions, which we received this month, are greater than the approved amounts: the mill tax by $42, and the gas tax by $120,796.30, resulting in $163, of unanticipated revenue. This unanticipated revenue comes at a critical time. Two consecutive years of budget and staff reductions have made it more difficult for us to meet our obligations in pesticide enforcement and pest prevention, with the unfortunate result that our services have declined and protections to the agricultural industry, the public and the environment are reduced. However, this revenue provides an opportunity for us to recover some of our lost capacity to deliver these important programs. Expenditures which have been deferred could be made now, with your Board s approval. Our intent is to upgrade or replace computer systems and software which are crucial to our pest prevention and pesticide enforcement programs, purchase essential supplies and field equipment including a vehicle, and hire an Agricultural Inspector 1 (extra help) for May and June for pest detection trapping, and Sudden Oak Death and Glassy-winged sharpshooter inspections. The proposed purchases of computers and computer-related equipment and software has been reviewed by Information Services. The purchase of the vehicle has been reviewed and approved by General Services. Spending the unanticipated revenue during the current fiscal year greatly improves our position to receive as much or more gas tax next year, because of the way CDFA calculates gas tax subventions using the previous year s net county cost as a basis. As a consequence, we believe there will be sufficient funding next fiscal year to restore an inspector position lost to prior budget reductions. 175 WESTRIDGE DRIVE, WATSONVLLE, CALIFORNIA TELEPHONE (831) FAX (831)

2 0016 Adopt Resolutions to Accept Unanticipated Revenue Agenda Date: April 27,2004 April 12,2004 Page 2 Therefore, we will submit a new position request in our FY budget that will convert the Agricultural Inspector I (extra help) described above to a permanent, full-time position. To utilize the mill tax and gas tax revenue your Board would need to adopt resolutions accepting and appropriating $98,152 of the unanticipated revenue, as shown on the attached resolutions, into Agricultural Commissioner s budget index and General Services - Fleet Division budget index (for the vehicle purchase). The balance of the unanticipated revenue will be applied to our current year net county cost which, as a result, will be reduced by $65,451 of the amount approved in our budget. It is therefore RECOMMENDED that your Board: 1. Adopt resolution accepting and appropriating unanticipated revenue of $98,152 into Agricultural Commissioner budget index and approve various fixed asset, supplies and equipment purchases, and salary for an extra help Agricultural Inspector I; and 2. Adopt resolution accepting and appropriating unanticipated revenue of $21,000 into General Services - Fleet Division budget index , approve the purchase of a vehicle and authorize General Services to purchase the vehicle for the Agricultural Commissioner. Agricultural Commissioner/Sealer RECOMMENDED: P SmAN A. MAURIELLO COUNTY ADMINISTRATIVE OFFICER DWM:dm Attachments: AUD 60 Resolutions Letter of Secretary A.G. Kawamura to Board of Supervisors cc: Auditor County Counsel General Services 1 3 A I175 WESTRIDGE DRIVE, WATSONVILLE, CALIFORNIA TELEPHONE (831) FAX (831)

3 BEFORE THE BOARD OF OF THE COUNTY OF SANTA CRUZ, STATE OF CALIFORNIA Resolution No. On the motion of Supervisor Duly seconded by Supervisor The following resolution is adopted: RESOLUTION ACCEPTING UNANTICIPATED REVENUE WHEREAS, the County is recipient of funds in the amount of $ 98,152 which are either in excess of those anticipated or are not specifically set forth in the current fiscal year budget of the County; and WHEREAS, pursuant to Government Code Section ( c ) / ( b ), such funds may be made available for specific appropriation by four-fifths vote of the Board of Supervisors. Revenue User TIC Index Number Subobiect No. Code Account Name Amount St-Agri Gas Tax Unclaimed $98, 152 and that such funds be and are hereby appropriated as follows: Fixed Assets 'Vehicle Purchase $26,382 Expenditure User $21, 000 TIC Index Number Subobiect NO. Code Account Name DEPARTMENT HEAD I hereby certify that the Revem le has been received that the withing Amount Regular Pay $ 9,289 OASDI 71. n -v Other Services 5,000 Duplicating 1, 400 Software 21,910 Inventori ab1 e I tems 7,302 Small Tools & Instruments $ 5,159 fiscal provisions have been researched and the current fiscal year. AUDGO (Rev 10/01) Page 1 of 2 13 ' 1

4 COUNTY ADMINISTRATIVE OFFICER I / Recommended to Board I / Not recommended to Board PASSED AND ADOPTED by the Board of Supervisors of the County of Santa Cruz, State of California, this day of I 20 by the following vote (requires four-fifths vote of approval): AYES: NOES: ABSENT: Chair of the Board ATTEST: Clerk of the Board Distribution: Auditor-Controller County Counsel County Administrative Officer Originating Department AUDGO (Rev. 10/01) Page 2 of 2 '( =?!

5 0019 BEFORE THE BOARD OF OF THE COUNTY OF SANTA CRUZ, STATE OF CALIFORNIA Resolution No. On the motion of Supervisor Duly seconded by Supervisor The following resolution is adopted: RESOLUTION ACCEPTING UNANTICIPATED REVENUE WHEREAS, the County of Santa Cruz is a recipient of funds from Agricultural CommissiondV for Fleet Vehicle Program; and WHEREAS, the County is recipient of funds in the amount of $ 21,000. which are either in excess of those anticipated or are not specifically set forth in the current fiscal year budget of the County; and WHEREAS, pursuant to Government Code Section ( c ) I29064 ( b )I such funds may be made available for specific appropriation by four-fifths vote of the Board of Supervisors. NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the Santa Cruz County Auditor- Controller accept funds in the amount of $ 21,000. into Department General Services - Fleet Division Revenue User TIC index Number Subobiect No. Code Account Name Amount Operating Transfer In $21,000. and that such funds be and are hereby appropriated as follows: Expenditure User T/C Index Number Subobiect No. Code Account Name Amount Mobile Equipment $21,000. DEPARTMENT HEAD I hereby certify that the fiscal provisions have been researched and that the Revenue has been received withing the current fiscal year. BY J%t% Date v-t40~ Department Head AUDGO (Rev 10/01) Page 1 of 2

6 0020 COUNT" ADMINISTRATIVE OFFICER I ' / Recommended to Board I / Not recommended to Board PASSED AND ADOPTED by the Board of Supervisors of the County of Santa Cruz, State of California, this day of 3 20 by the following vote (requires four-fifths vote of approval): AYES: NOES: ABSENT: Chair of the Board ATTEST: ~~ ~ Clerk of the Board Distribution: Auditor-Controller County Counsel County Administrative Officer Originating Department 13 AUDGO (Rev. 10/01) '1 Page 2 of 2

7 ~~~ ~ ~ ~~ ~. ~~ -. March 30,2004 Santa Cruz County Board of Supervisors In care of Mr. David Moeller, Agricultural Commissioner Santa Cruz County Department of Agriculture 175 Westridge Drive Watsonville, CA Dear Mr. Moeller: Over the past year, the California Department of Food and Agriculture (CDFA) has been working in conjunction with the county agricultural commissioners to develop funding sources to maintain support for Agricultural Code programs. CDFA staff approached Caltrans and were successful in obtaining significant changes in the formula used to calculate the unrefunded gas tax. The changes resulted in an increase in revenue transferred to CDFA for allocation to the counties pursuant to Food and Agricultural Code Section 224c. The Department appreciates the counties willingness to share the pro rata obligation assessed to the unrefunded gas tax funds from the 224c portion of the distribution. We plan to continue discussions with the Department of Finance on this issue. Fiscal Year 2003/04 will be the first year counties will receive the increase. Santa Cruz County will receive a check for $356, as your share of the total available to county agricultural commissioners under Food and Agricultural Code Section 224c from the State Controller s Office within fifteen (1 5) days of receipt of this letter. This amount was determined using the formula requested by the county agricultural commissioners during their November Conference. The new formula excludes the previous years unrefunded gas tax reimbursement as revenue in calculating the net county cost for agricultural programs. Counties have identified the need for more funds in a number of programs including high-risk pest exclusion and pest detectiodtrapping activities. CDFA s efforts to obtain additional unrefunded gas tax monies were based largely on the need for funds to maintain critical county activities in these and other local agriculture programs. We understand that counties are facing budget reductions and increased county costs. However, the additional unrefunded gas tax your county receives is intended to augment your existing agriculture programs; it is not intended to supplant other existing funds. If you have any questions please, contact Janet Glaholt at (916) or Ed Williams at (916) Sincerely, A.G. Kawamura Secretary 4 cc: County Administrative Officer CDFA Executive Office 1220 N Street, Room A-400 Sacramento, California State of California Telephone: Fax: Arnold Schwarzenegger, Governor - ~~~~.