MINUTES OF A MEETING OF THE FINANCE SUBCOMMITTEE OF THE MILTON SCHOOL COMMITTEE. March 3, 2015

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1 MINUTES OF A MEETING OF THE FINANCE SUBCOMMITTEE OF THE MILTON SCHOOL COMMITTEE March 3, 2015 Upon notice duly given, a meeting of the Finance Subcommittee (the Subcommittee ) of the Milton School Committee (the School Committee ) was held on March 3, In attendance were Mary Kelly, Chair of the Subcommittee; Leroy Walker and Michael Zullas, Members of the Subcommittee; Mary Gormley, Superintendent of Schools; Dr. Glenn Pavlicek, Assistant Superintendent of Schools for Business; Janet Sheehan, Assistant Superintendent of Schools for Curriculum and Human Resources; and Margaret Gibbons, Head Nurse and President of the Milton Educators Association. Ms. Kelly acted as Chair and Mr. Zullas acted as Secretary for the meeting. The members of the Board present during the meeting constituted a quorum for the transaction of business. The meeting agenda and votes of the Subcommittee at the meeting are attached to these minutes. Ms. Kelly called the meeting to order at approximately 7:04 a.m. Mr. Walker asked to the agenda an update on the FY16 School Resource officer costs Ms. Kelly asked for an update on Special Education RFP Evaluation Proposal. Ms. Gormley described the development of the RFP and recommended that the review include the entire SPED Program, including the substantially separate classes. Mr. Walker stated that it should be a comprehensive program review and that the RFP should not include a cap on costs, but should ask the bidders to proposed a cost. Ms. Gormley stated that the Administration would prepare an RFP for a comprehensive program review on costs.

2 Ms. Kelly inquired about the time line for production of the review and discussion ensured. Mr. Walker asked about the deadline for proposals. Mr. Pavlicek stated that if the RFP were posted in a local paper by mid-march, the proposals could be opened at the end of April and awarded 60 days thereafter. Ms. Kelly asked for an update on Technology-Line Item Transfer. Mr. Pavlicek stated that there was a $150,000 deficit in the technology non-salary line item of the FY 15 budget caused by the necessary infrastructure upgrades last summer. Mr. Pavlicek proposed charging off $150,000 to various revolving funds as follows: Adult Education - $10,000; Summer School - $30,000; Community Schools - $10,000; Facilities Rental: $100,000. The Subcommittee discussed the revolving accounts and the charge-off amounts. Mr. Walker presented a motion to recommend to the School Committee to charge off the technology non-salary line item of the FY 15 budget against the following revolving funds in the following amounts: Adult Education - $10,000; Summer School - $30,000; Community Schools - $10,000; Facilities Rental: $100,000. After discussion, the Subcommittee approved the motion by unanimous vote. Ms. Kelly asked for an update on the FY16 costs for the second School Resource Officer. Mr. Walker stated that the School Department had agreed to pay the entire FY16 costs for the second School Resource Officer, but that the costs were $23,782 higher than for FY15. The Subcommittee discussed the role of the second School Resource Officer and the costs. Ms. Kelly asked for an update on the Governor s 9C cuts for FY15. 2

3 Dr. Pavilicek reported that the primary effect on the Milton Public Schools would be a loss of $33,400 from the full-day kindergarten grant. Ms. Kelly asked for an update on the FY16 budget. The Subcommittee discussed the input from parents on the proposed cuts. The Subcommittee asked the Superintendent for recommendations regarding STEP staffing. Mr. Walked described the plan for the School Committee s Open Budget Hearing. There being no further matters to come before the Board, Ms. Kelly presented a motion to adjourn the meeting. After discussion and upon motion duly made and seconded, the Subcommittee approved the motion by unanimous vote and the meeting adjourned at approximately 8:08 a.m. A TRUE RECORD. ATTEST: Michael F. Zullas Secretary 3

4 Finance Sub Committee Meeting March 3, :00AM Agenda (Revised) The listing of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. 1. Approval of Minutes a. June 10, 2014 b. June 17, 2014 c. August 5, 2014 d. August 8, 2014 e. August 26, 2014 f. September 23, 2014 g. September 30, 2014 h. October 7, 2014 i. October 14, 2014 j. October 21, 2014 k. October 28, 2014 l. November 7, 2014 m. November 10, 2014 n. November 18, 2014 o. November 25, 2014 p. December 1, 2014 q. December 9, 2014 r. December 16, 2014 s. December 23, 2014 t. December 30, 2014 u. January 2, 2015 v. January 5, 2015 w. January 8, 2015 x. January 12, 2015 y. January 20, 2015 z. February 17, Update on FY16 Budget 3. Technology-Line Item Transfer Brainstorm (Attachment) 4. Special Education RFP Evaluation Proposal Update (Attachment) 5. 9C Cuts (Attachment) a. Full Day Kindergarten 4

5 VOTES OF THE FINANCE SUBCOMMITTEE OF THE MILTON SCHOOL COMMITTEE Voted at a meeting of the Finance Subcommittee (the Subcommittee ) of the Milton School Committee (the School Committee ) held on March 3, 2015: Approval of Charge-Offs for Technology Non-Salary Line Item of the FY 15 Budget VOTED, that recommendations for charge-offs to the following revolving funds against the technology non-salary line item of the FY 15 be, and hereby are, adopted and approved: Adult Education - $10,000; Summer School - $30,000; Community Schools - $10,000; Facilities Rental: $100,000. 5

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