SELF-EVAULATION TOOL KIT

Transcription

1 SELF-EVAULATION TOOL KIT

2 What is 5S? 5S is a structured programme designed to systematically achieve organisational cleanliness and standardisation in a workplace. Using a list of five words starting with S ; 1) Sort 2) Systematise 3) Shine 4) Standardise 5) Self-Discipline The programme aims to drive productivity improvement via operational efficiency and space utilisation.

3 Take the test! Do the following test to better evaluate the operation efficiency of your F&B establishment(s)

4 SORT

5 1. We have a designated goods receiving and/or temporary storage area at the workplace Example of no temporary receiving area Example of temporary receiving area 5S reference: 1.4 (sort)

6 2. We have a manpower and/or movement chart being displayed at the workplace Example of Manpower/Movement Chart DO YOU HAVE THE MANPOWER/ MOVEMENT CHART? 5S reference: 1.6 (sort)

7 3. We have a system in place where staff are put in charge of specific workplace area Example of work area designation: 5S reference: 1.8 (sort)

8 4. All staff are assigned to a specific set of working equipment Example of Personal working equipment 5S reference: 1.9 (sort)

9 5. We have waste control and handling processes in our workplace Example of poor control Example of proper control 5S reference: 1.11 (sort)

10 Systemise

11 6. We have a proper storage system in place Example of poor/no storage system Example of proper storage system 5S reference: 2.1 (systemise)

12 7. We have a first-in-first-out system being practiced in the workplace Example of no first in first out practices Example of first in first out practices 5S reference: 2.3 (systemise)

13 8. We have a master stock list displayed at the storage area (None=0, adhoc=3, specific=5) Example of master stock list 5S reference: 2.7 (systemise)

14 9. We have a visual management and/or colour coding system in the workplace Example of no color coding Example of color coding 5S reference: 2.10 (systemise)

15 10. We have a key management system in the workplace Example of improper key management Example of proper key management system 5S reference: 2.11 (systemise)

16 Shine

17 11. We have cleanliness standard displayed at the workplace Example of cleaning chart 5S reference: 3.1 (shine)

18 12. We have a monitoring system of maintenance schedule and records for equipment in the workplace Example of maintenance schedule Do you have a maintenance schedule for all your equipment? 5S reference: 3.3 (shine)

19 13. We have proper instructions and cleaning equipment in our restaurant/workplace Example of no instruction label on cleaning equipment Example of instruction label on cleaning equipment 5S reference: 3.6 (shine)

20 14. We have clearance of goods from the floor being practiced in the workplace Example of disorganized goods Example of clearance from floor 5S reference: 3.8 (shine)

21 15. We have our kitchen floor clean and free from water including during operation Example of dirty kitchen floor Example of clean floor and free from water 5S reference: 3.9 (shine)

22 Standardise

23 16. We have cross-contamination prevention measures Example of no crosscontamination prevention Example of crosscontamination prevention 5S reference: 4.3 (standardize)

24 17. We have prominently marked fire escape routes and fire prevention equipment in the workplace Example of fire escape route and safety equipment 5S reference: 4.7 (standardize)

25 18. We monitor temperature and humidity in the kitchen Example of temperature monitoring 5S reference: 4.12 (standardize)

26 19. We have qualified first aid practitioners in our staff (None=0, min required=3, >50%=5) Under MOM Regulation WORKPLACE SAFETY AND HEALTH ACT (CHAPTER 354A, SECTION 65) WORKPLACE SAFETY AND HEALTH (FIRST-AID) REGULATIONS Example of qualified first aider 5S reference: 4.15 (standardize)

27 20. We have trained our staff in high-risk operations Example of no preventive measures on high risk operations Example of preventive measures on high risk operations 5S reference: 4.19 (standardize)

28 21. We have labels and instructions for the operation of various high risk equipments Example of instruction label 5S reference: 4.23 (standardize)

29 Self- Discipline

30 22. We have periodic and/or scheduled risk assessments Example of Risk Assessment Form Under MOM regulation 5S reference: 5.1 (self-discipline)

31 23. We have staff engagement activities in place Example of staff regular workout 5S reference: 5.2 (self-discipline)

32 24. We have a tracking and monitoring system in place for all equipments maintenance activities (None=0, adhoc=3, specific=5) Example of maintenance list 5S reference: 5.5(self-discipline

33 25. We have displays, charts and/or information board in the workplace for staff to read and get updates on policies Example of notice board 5S reference: 5.7(self-discipline)

34 Result Add up all scores and divide by S requirements not met at all 2 5S requirements barely met 3 5S requirements met to a small extent 4 Met the basic requirements of 5S 5 Fulfilled all requirements of 5S Note: This test is only a brief evaluation of F&B establishment(s) based on selected 5S elements.

35 We hope that this self-evaluation has given you a better understanding of the 5S programme and the potential cost savings and increased productivity it can achieve

36 For more information, please contact: