FORMATTING AND EDITING VOCABULARY MS. PRATT 6 TH GRADE

Transcription

1 FORMATTING AND EDITING VOCABULARY Alignment Bullets and Numbering Center Align Clipboard Copy Cursor Cut Double Space Editing Font Footer Formatting Function Keys Grammar Check Header The way multiple lines of text line up along the left, right, or both margins A word processing feature used to arrange items in a list with each item beginning with a bullet or number The alignment of text between both margins, leaving a jagged left and right margin The temporary storage location for text or graphics that have been cut or copied The word processing feature that allows text or graphics to be copied to another location within a document The on-screen blinking character that shows where the next character will appear The word processing feature that removes text or graphics from the current location in a document When 1 blank line is left between lines of text; striking the Enter key 2 times The process of updating a document to make changes, correct errors, and make it visually appealing A specific design for a collection of letters, numbers, and symbols Allows you to type information below the bottom margin of each page of a document The way text appears, for example: bold, underline, all caps, with color Allow you to quickly access frequently used functions The word processing feature that checks selected words in a document for grammatical errors Allows you to type information above the top margin of each page of a document

2 Horizontal Centering Justified Landscape Left Align Line Spacing Margins Menu Bar Operational Keys Orientation Paste Portrait Quadruple Space Right Align Scroll Bars Single Space Spell Check Thesaurus Title Bar Tool Bars When text is centered between the left and right margins, commonly used when creating invitations, announcements, and title pages The alignment of text along the left and right margin, leaving no jagged edges The page orientation in which the width of the page is greater than the height The alignment of text along the left margin, leaving a jagged right margin The spacing between lines of text within a document The blank space at the top, bottom, left, and right of a document where you cannot type Provides you with a menu of options to use when creating a document Allow you to operate the computer without a mouse The direction in which you can print on a page (portrait or landscape) The word processing feature that places text or graphics that have been cut or copied in a new location within a document The page orientation in which the height of the page is greater than the width When 3 blank lines are left between lines of text; striking the Enter key 4 times The alignment of text along the right margin, leaving a jagged left margin Allow you to scroll throughout a document that is too long to fit on one screen When no blank lines are left between lines of text; striking the Enter key 1 time The word processing feature that checks your document for incorrectly spelled words, similar to an electronic dictionary The word processing feature that allows you to find words with similar meanings (synonyms) for the text within a document Displays the filename of a document Provide you with buttons that allow you to access frequently used commands

3 Triple Space Vertical Centering Word Processing Word Wrap When 2 blank lines are left between lines of text; striking the Enter key 3 times When text is centered between the top and bottom margin, commonly used when creating invitations, announcements, and title pages Application software that is used to create text documents such as letters, memos, and reports The automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key PARAGRAPH FORMATS VOCABULARY Block Style Hanging Indent Indented Tab The paragraph format in which all lines of text are aligned with the left margin A temporary left margin that indents all lines but the first line of text The paragraph format in which the first line of the paragraph is indented The operational key of the keyboard that is used to indent paragraphs; moves the cursor 5 spaces on a line Memo Vocabulary

4 Apply correct memo and letter formats. Attachment notation Block Style Body Copy Notation Double space /Memo heading Enclosure notation Entry Memorandum (Memo) Single space Typist initials A special notation at the end of a memo or letter that indicates that an item(s) is attached to the letter or memo. A keying style for a letter or memo in which all the text is aligned at the left margin. The main text of a personal letter, business letter, memo, , or report. Use lowercase (c ) by the name of the person(s) to receive a copy. Place the copy notation a double space below the last line of the enclosure notation or the reference line if there is no enclosure. Pressing the enter key twice (2) leaving one blank line. This can also refer to line spacing using the word processing feature to leave one blank line between each line of text. Includes the same information as the memo heading (TO:, FROM:, DATE:, and SUBJECT:). A special notation at the end of a letter that indicates that an item(s) is included with the letter. Information following the words in the memo heading. The tab key is used to align each entry. A written message used by employees within an organization to communicate with one another. Pressing the enter key one (1) time leaving no blank lines. The lowercase initials of the keyboard operator and is keyed at the left margin a double space below the writer s name. Letter Vocabulary

5 Apply correct memo and letter formats. Attachment Notation Block Style Body Business Letter Complimentary Close Copy Notation Double Space Enclosure Notation Handwritten Signature Keyed Name Letter Address/Inside Address Letterhead Mixed Punctuation Open Punctuation Personal-Business Letter A special notation at the end of a memo or letter that indicates that an item(s) is attached to the letter or memo. A keying style for a letter or memo in which all the text is aligned at the left margin. The main text of a personal letter, business letter, memo, , or report. A letter sent from one business or organization to another or to an individual. Ending of the letter. Example: Sincerely yours, Use a lowercase (c) followed by the name of the person(s) to receive a copy. Place the copy notation a double space below the last line of the enclosure notation or the typist line if there is no enclosure. Pressing the enter key twice (2) leaving one blank line. This can also refer to line spacing using the word processing feature to leave one blank line between each line of text. A special notation at the end of a letter indicating that an item(s) is included with the letter. Author s handwritten/signed name. Placed on the printed copy of the letter. The author s keyed name in the closing of the letter. The address of the receiver of the letter. Letterhead is stationery that is used instead of the return address in a business letter and consists of the business name, address, phone/fax/ , and logo. A colon or comma is keyed in the salutation and a comma is in the complimentary close. There is not a colon keyed in the salutation and there is not a comma in the complimentary close. A letter written by an individual to deal with business of a personal nature. (A letter that is sent from an individual to a person or business/organization.)

6 Return Address Salutation Single Space Typist Initials The address of the sender of the letter and consists of a line for the street address and one for the city, state, and ZIP code. The greeting of a letter that is keyed a double space below the letter address. Pressing the enter key one (1) time leaving no blank lines. Initials of the typist. Used when someone other than the author keys the letter and is keyed at the left margin, a double space below the writer s name. Table Vocabulary Apply correct table format. Body/Entry Cell Center align Column headings Columns Gridlines Left align Main title Numerical entry Right align Rows Secondary title Source Table Text entry Information keyed into a table/cell. The intersection of a row and a column. Information/text arranged in the middle of a cell or page. Headings that are centered directly above each column in a table. Column headings are keyed in initial caps, bold, and centered. The vertical arrangement of information in a table. The vertical and horizontal lines in a table. Information lined up on the left side of a cell or page. The main heading for the table, which is keyed in the center, bold, and all capital letters. Information entered into a cell that contains only numbers. Information lined up on the right side of a cell or page. The horizontal arrangement of information in a table. The secondary level heading keyed a double space below the main title. Secondary headings are keyed in initial caps, bold, and centered. Note of reference that is left aligned under the last row or in the last row of a table, identifying the source of the information shown in the table. A grid of rows and columns used to display and organize information. Information entered into a cell that contains alphanumeric information.

7