Brainshark allows you to easily transform static content, such as PowerPoint documents,

Transcription

1 BRAINSHARK Brainshark allows you to easily transform static content, such as PowerPoint documents, into voice-enriched video presentations that can be accessed anytime, on-demand. You also have access to extensive viewing details, enabling you to measure the effectiveness and reach of your content, so you can follow up accordingly. ACCESSING BRAINSHARK AND LOGGING IN NOTE: Before you can access Brainshark you must request a Babson Brainshark account. You will then be provided with a username and password. To request a Brainshark account click here: support@babson.edu AS A FIRST TIME USER 1. In a web browser go to 2. Enter your Babson username. 3. Enter the password provided for you by the support center. 4. Click the Log in button.

2 5. You will immediately be prompted to change your password. 6. Provide a password of your choice. 7. Click the Log in button. UPLOADING YOUR POWERPOINT PRESENTATION 1. From the Things you can do menu, click Create a presentation. 2. Click Upload a PowerPoint. 3. Click the Choose File button. 4. Browse to locate the file, select your file and click Open.

3 RECORDING AUDIO AND SYNCING IT WITH SLIDE ANIMATIONS There are two ways to record audio in Brainshark (A) Adding voice using a microphone or (B) Add voice by phone. This section will articulate the steps for each method. Look at the directions for either method and choose the approach that will be easiest for you. Adding Voice Using a Microphone 1. From the Record your own audio tab, click the Click here to record using a microphone button.

4 2. You will see an interface displaying your first slide, a table of contents, a recording area and the notes field. (Note: Content in this area is taken directly from the notes field of PPT.) 3. Click OK on the message that appears then Allow on the Adobe Flash Player Settings popup to give Brainshark access to your microphone. 4. When you are ready to record, click the Record button; after a brief countdown, recording will begin. 5. To trigger animations, click the Next On-Click Animation button as you record. (Note: Synchronized voice and animation timing can only be set for animations that have been set as on-click animations.)

5 If you prefer, it is possible to set timing for animations after recording. (For instructions see: On-Click Animation Timing Properties in your Bb site.) 6. To move to a specific slide, click the Title of the desired slide in the Table of contents box in the top righthand corner of the screen. 7. Click Stop to end recording. 8. Options to Preview, Save, Retry and Discard will appear; if you Save audio, you will be brought to the next slide. 9. Click End Recording Session when recording is complete. 10. When the audio processing is complete, you will automatically be taken to the Presentation Properties screen. Adding Voice by Phone 1. From the Record your own audio tab, dial the phone number provided. (Note: Using a landline phone is highly recommended. A cell connection will work but your voice quality will be poor.) 2. Use your telephone keypad to enter the Presentation Access Code presented to you. (Note: This code will change each time you dial into the system.)

6 3. During recording, the buttons on your telephone keypad will control the session. The image below shows how the numbers on your phone keypad correlate with instructions to the IVR. 4. The system always starts on slide one of your content. 5. To record audio for the slide displayed: a. Press [1] b. Begin speaking at the tone. Brainshark will record your audio. c. Press the # (pound, hash) sign to end and save the recording. d. You will automatically be brought to the next slide. 6. To fire animations on the slide and make them show up: a. Click the Next On-Click Animation button as you record. 7. To move to a specific slide: a. Press [5], enter the desired slide number followed by the # (pound) sign. b. Or, press [4] to move backwards and [6] to advance through the slides. 8. To play the audio for any slide: a. Move to the desired slide. b. Press [3] to play. 9. When your recording is complete, hang up the phone to save your audio. You will be brought to the Presentation Properties homepage. MANAGING SLIDES

7 Use the Manage Slide area to make adjustments to the settings for your slides; including slide titles, duration of the slide, animation timing, and slide notes. 1. From the Things you can do menu, click Manage slides. 2. Familiarize yourself with the options in this section.

8 3. If you make changes to any of these areas remember to Apply and Save your edits. 4. Edit Options: 5. Audio Options: REPLACING PPT SLIDES IN BRAINSHARK

9 This procedure shows you how to replace the existing PowerPoint slides in a Brainshark presentation. It will not replace the audio. Therefore the new slide 1 will align with the audio of the existing slide 1. Slide 2 audio will be with the new slide 2 etc. 1. Go to and login with your account details. 2. Make sure you are in the Presentations tab under the All I Can View option. 3. Click Edit for the presentation you want to work on. Then click Replace PowerPoint slides in the Things you can do menu located on the left.

10 4. Click the Browse button and navigate to the new PowerPoint slides that will replace the existing presentation. 5. Select the PowerPoint file and click the Open button.

11 6. Make sure Replace existing slides starting at 1. Brainshark is selected. (This will replace all of the existing slides with the new slides.) Then click Next. 7. Wait for Brainshark to convert the slides. Once finished, click Skip audio generation for now on the next screen.

12 8. On the next screen, select Manage Slides from the Things you can do menu on the left. 9. Click on the slide images to view the presentation with your replaced slides and the previously recorded audio. REPLACING PPT SLIDES IN BRAINSHARK

13 You can move your presentation slides around after your slides are uploaded into Brainshark. This is possible before or after recording the audio. If the audio has been recorded, the audio will move with the related slide. This document shows you how to change the order of the slides in your presentation. For example: you want to swap the locations of slides 3 and 4. The order will be changed for everyone who looks at this presentation, so you may want to save a copy of the presentation and edit the copy. 1. Go to and login with your account details. 2. Make sure you are in the Presentations tab under the All I Can View option. 3. Click Edit for the presentation you want to work on. On the next page, click the Manage Slides. 4. Click the the Up (and down) arrows to move the slide to your desired location in the presentation. *Note: The original order of the slides is shown in the slide number to the left of the Up and Down arrows, in case you need that for reference until you click the Save button.

14 5. Once the slide order is what you want, scroll to the top of the page and click the Save button to save the changes. INSERT A VIDEO SLIDE IN BRAINSHARK This process will show you how to insert a pre-recorded video into your Brainshark presentation. It will appear as its own slide in the presentation and will include any audio recorded. The new slide will appear at the end of the presentation and should be moved to the correct location in the presentation in the Manage Slides tool. This process will show you how to insert a pre-recorded video into your Brainshark presentation. It will appear as its own slide in the presentation and will include any audio recorded. The new slide will appear at the end of the presentation and should be moved to the correct location in the presentation in the Manage Slides tool. 1. Go to and login with your account details. 2. Make sure you are in the Presentations tab under the All I Can View option.

15 3. Click Edit for the presentation you want to work on. Then click Manage slides in the Things you can do menu located on the left. 4. On the next page, click the Add slides dropdown and then click Add video slide.

16 5. Click the Browse button and navigate to the video that you want to add into the presentation. 6. Select the video file and click the Open button. INSERT A WEB PAGE SLIDE IN BRAINSHARK This process will insert an active web page into your presentation. The inserted page will be fully functional so the viewer can navigate within the site. Therefore, it is likely that you will want to leave a significant amount of time for them to navigate inside the site or have the web site slide require a click to continue (using the slide options). The slide will be inserted at the end of the presentation and needs to be moved to the correct location in the presentation using the Manage Slides tools.

17 1. Go to and login with your account details. 2. Make sure you are in the Presentations tab under the All I Can View option. 3. Click Edit for the presentation you want to work on. On the next page, click the Add slides dropdown in the Things you can do menu located on the left and then click Add URL slide. 4. Enter the URL of the web page you want to exhibit on a slide in the Web URL: box. Add the title of the web page in the Title: box. Finally, click the Save button.

18 5. Wait for Brainshark to process the request. Once finished, you will be automatically taken back to the Manage Slides page. Scroll to the bottom where you will find your web page slide. Use the Up (and down) arrow to move the slide to your desired location in the presentation. 6. Once the web page slide is where you want it to be, scroll to the top of the page and click the Save button to save the changes. 7. Next, click on the image beside the new slide you created to open the web page in the Brainshark viewer.

19 8. The web page will be fully functional within the Brainshark viewer. INSERT A QUESTION INTO A BRAINSHARK PRESENTATION This procedure shows you how to insert a question into a Brainshark presentation. 1. Go to and login with your account details. 2. Make sure you are in the Presentations tab under the All I Can View option. 3. Click Edit for the presentation you want to work on.

20 4. Click Add a question in the "Things you can do" menu located on the left. The Add a question slide window opens. 5. Edit the name in the Question Title field. 6. Select your Question Type:

21 a. Examination will allow you to select correct answers and keep track of points earned. It will give you six different format choices: Multiple Choice (single correct answer), Multiple Choice (multiple correct answers), True/False, Fill in the Blank, Sequence, and Matching. *Note: Examination has been selected for these instructions. b. Poll does not include a correct answer or any points or feedback. This option will give you two different format choices: True/False and Multiple Choice. c. Survey does not include points or feedback but provides a wider range of question options including essays, rankings, ratings and Leikert scale. 7. Click the Format drop down menu and choose the format of your question. 8. Type your question in the Question box.

22 9. Type the possible answers to the question into the fields in the Answers tab. 10. Click to check the boxes next to the correct answers, 11. If you want each viewer to be given the answers in a random order, select the box next to Show answers in a random order to each viewer. 12. Click the Points and Feedback tab.

23 13. Enter the number of available points for the question into the Question Points field. 14. Click the Save button.

24 The question slide is inserted at the bottom of your presentation. 15. Scroll down to the bottom of the Edit Slides page to find the new slide.

25 16. Move the slide to where you want it in the presentation by clicking the Up arrow. 17. Click the Save button.

26 VIEWING YOUR PRESENTATION 1. From the My Presentations area, click on View next to the icon of your presentation. Your presentation will open in a new browser window and will automatically start to play. OR 2. From within the Presentation Properties area, click View Presentation. Your presentation will open in a new browser window and will automatically start to play. `

27 SHARING YOUR FINAL PRESENTATION Once you have completed your final presentation, you can share it. By default the permissions for your presentation are open. This means that anyone who you send the presentation to can view it. It will not, however, be available for the general public to view. 1. From the My Presentations area, click on Share next to your final presentation. 2. Enter an address (or multiple addresses separated by commas). 3. Enter any additional information that you would like in the message field. 4. Click Send.

28 ACCESSING THE LINK AND POSTING IT TO BB 1. From the My Presentations area click on More next to your final presentation. 2. Select Get Link 3. Copy the Stand-alone Player URL link. Be sure you copy the link completely and accurately.

29 4. Paste the URL to the location you need it ( , blackboard, document etc.). 5. Once you have the link for the presentation follow these directions for posting the URL to Blackboard: