Warehouse Management System Implementation at KFSH& RC, Riyadh

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1 Warehouse Management System Implementation at KFSH& RC, Riyadh

2 Client Profile King Faisal Specialty Hospital & Research Center (KFSH&RC) is ranked amongst top 50 hospitals in the world placed at 28 th position and 1 st in Kingdom of Saudi Arabia. The hospital is the national referral center for oncology, organ transplantations, cardiac surgery, genetic diseases, and more. KFSH & RC has its presence in Riyadh and Jeddah, Saudi Arabia. It operates approximately beds. Oncology Centre of the KFSH&RC provides comprehensive cancer treatment, education, training and clinical research. Hospitals Under KFSH: King Faisal Hospital Riyadh King Faisal Hospital Jeddah More than 10 primary healthcare centers distributed around the kingdom.

3 Project Details Project Location No of Regions Facts No of Warehouses Description WMS & MSCA Implementation Saudi Arabia No of SKUs No of Users 200 Barcode Label Type Scanning Methodology Implementation Time Frame 2 (Riyadh, Jeddah) 12 warehouses and 10 Central Stores and 200+ End User Department 2D Out of Order Scanning having all information in one barcode 7 Months Number of Resources Deployed PM-1 and Techno-Functional-1

4 Project Details (Contd.) Modules Implemented at KFSH: Oracle Warehouse Management System Oracle Mobile Supply Chain Applications Interface with bar coding System

5 Project Objective Automation of Warehouse Transactions using Mobile Devices and RFID Introduce the Best Practice in Warehouse Management Enhance track ability & traceability of inventory items Real Time Transactions with very high accuracy Optimize Resource Utilization Minimize difference between book stock and physical stock Minimize loss due expiry items Ensure Inventory accuracy with online updates & ability to raise alerts / counting at Real Time. Improve Business Process to automate all stages of the Supply Chain Cycle

6 Requirement/Challenges KFSH Specific Barcode o Enhanced Real Time Tracking o Speedup Transaction Speed o Deployment of Barcode corresponding to the Pack Sizes Out of Order Scanning in 2D Technology o Reduced Inputs from the User o Barcode which captures all information in single barcode o Different barcode sizes based on packing size of the item o Single scan to populate all barcode information into it s respective field Paper Less Work o Elimination of Pick Slips o Elimination of manual sticker which direct putter to put material into it s respective locations.

7 Requirement/Challenges (Contd.) Task Dispatching o Requirement of Effective& Automated Task Dispatching process for each organization based on W/H Design, type of the goods and pickers skill sets Replenishment of Topup Area o Provide Faster Replenishment Solution to Topup Area using Mobile device and creation of automatic orders based on replenishment quantity Hardware Vendor Evaluation o Identify handheld mobile device and barcode printer vendor, evaluate devices with oracle.

8 Solution Extensions Key Solution Offered Since there were wide variety of Suppliers there was need to develop Client Specific Barcode 4 Types of Barcodes Labels used :- Material, Location, Delivery and LPN To reduce the Data Entry from End Users. Code has been developed which enables user to scan barcode one time only and populate all information inside barcode into it s respective mobile page fields Warehouse has been divided into different zones, based on the type of item stores in that area. Automatic assignment of task to pickers: Based on the type of the item, tasks are automatically assigned to respective picker for respective zones. Based on the skill set level of Picker, task gets dispatched to skilled picker

9 Solution Extensions Key Solution Offered (Contd.) Paper Less Work Picking and Putting (Storing) task has been displayed on mobile device which eliminates paper use. Replenishment of Top up Area Store person can go to topup area, scan location and enter available quantity in mobile device, which in turn raises order into oracle system automatically Hardware Vendor Evaluation Identify available vendor into region, test their mobile device and barcode printer with oracle and recommended one

10 Mobile Transaction Used Mobile PO Receiving Supplier Common Receiving Are Mobile PO Receiving Mobile PO Receiving Mobile PO Receiving Only RPD Items F01 Gen- Med-WH F02 Maintenance WH F03 Medical Store Internal Sales Order & Mobile Shipment Work Order Issue Internal Sales Order F80 Raise WO through EAM F90 Mobile Internal Sales Order or Move Order Issue ITA Dept F70 Utility and Maintenance Cardiac Dept Chemistry Lab F05 Pharmacy WH Mobile Move Order Txfer F05 Pharmacy Store F08 OR Store Internal Sales Order & Mobile Shipment Issue Trx Interface with HIS F62 Automatic Internal Requisition from HIS System F63 Other Hospitals Pharmacy Service HIS System Hospital Exchange -: Mobil e Move Order Issue and Misc Receipt

11 Solution Architecture Barcode Printing Solution Mobile Transaction Solution Built-in RF Middleware Mobile Transaction Server LAN or WAN Mobile Device Telnet Over TCP/IP Oracle Ebiz Suite

12 Customer Benefits WMS has automated the management of order priorities, eliminated papers. Has automated Warehouse Transactions using Mobile Devices which has drastically reduced time to complete transactions. Ability to receive orders and ship same day without expediting. This brings a higher level of service. All transactions are recorded as real time Transactions with very high accuracy A WMS enhances the overall warehouse operation. Data accuracy and inventory accuracy both improve. Mistakes are pushed to an absolute minimum.

13 Customer Benefits (Contd.) With system-directed operations available to the users, supervisory intervention is held to a minimum. Reduced shipping errors. 60% of the Back Orders were Reduced. Helped in achieving effective inventory Optimize Resource Utilization Ensure Inventory accuracy with online updates & ability to raise alerts / counting at Real Time

14 Healthcare Our Industry Bandwidth Diversified Groups Public Sector Telecom Real Estate Logistics & Transportation Manufacturing, Retail & Distribution Food Industry KFSH & RC,KSA SEHA,UAE NGHA,KSA NEP(NHS),UK KHUH, Bahrain KKESH, KSA MOH,UAE SCT,KSA Musanada, UAE Dubai Government, UAE Ezdan, Qatar Zams (Global Export Marketing Co.), UAE ATE, India AQESA, KSA Riyadh Cement, KSA Shalina, India Sanipex, Dubai SAMCO Farm Superstores, KSA SAAD,KSA Ali Bin Ali, Qatar Corodex, UAE Etisalat, UAE Nawras, Oman Vodafone, Egypt Qatar Navigation & Qatar Shipping (Milaha) Al Theyab Transportation Co. Riyadh Arabian Hala, KSA Kellogg's, India Depco, Bahrain Dudhsagar, India 14

15 Questions?

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