Evaluating Dropbox Submissions

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1 Previewing dropbox folders and submissions The preview option enables you to navigate the steps that students go through to submit files, review their submissions, and view submission history. You can make a preview submission visible on the Submissions page, but you cannot give feedback, grades, or rubric scores to it because it is not tied to an actual student. Preview file submission and submission history 1. Click Preview from the More Actions button on the Dropbox Folders page. 2. Click on the dropbox folder you want to submit a file to. 3. Click Add a File to browse for the file you want to submit. You can attach files from your local computer or storage device, a personal locker, or a group locker. 4. You can Add a File, Record Video, or Record Audio as feedback. When you finish a recording, click Add. 5. Enter any Comments you want to submit with the file. 6. Select the Allow this preview submission to be available in the dropbox folder option if you want to search for and view the file on the Folder Submissions page after you leave the Preview area. } 7. Click Submit. F 8. Click View History. 9. Select the Folder you want to view from the drop-down list. 10. Click on your submission to preview. Viewing dropbox folder file submissions The Dropbox Folders page provides a summary of the Total Files, Unread Files, Flagged Files, and Due Date for each dropbox folder. Click on a folder to navigate to its Folder Submissions page to view submitted files. You can also access users' folder submission history from the Evaluate Submission page if they have submitted at least one file to the folder. A submission history enables you to quickly view a list of all files a student has submitted including: deleted files re-submitted files every submission's date and time comments left by the student an indication that the student has read the comments and feedback for a submission Updated: 6/11/15 Page 1 of 7 LSC-Online

2 View files using the Folder Submissions page 1. Do one of the following: On the Dropbox Folders page, click on the folder you want to view submissions for. On a folder's Edit Folder page, click Folder Submissions from the context menu beside the page heading. 2. Use the Users tab or Files tab to view and search submissions by student or file name. Searching by User enables you to search by first name, last name, submissions, and feedback. Searching by Files enables you to search by file name, submission date, read status, and flagged status. 3. Enter criteria in the Search For field to narrow the list of submissions in your search. View folder submission history 1. On the Folder Submissions page, click the Evaluate link to the far right of the name of the student you want to view a history of. 2. On the Evaluate Submission page, click Folder Submission History. 3. You can select a different folder from the Folder drop-down list if a user submitted files to other dropbox folders within the course. Accessing the Evaluate Submission page On the Folder Submissions page, click the Evaluate link to the far right of the name of the student you want to leave feedback for. Leaving feedback and grading dropbox submissions The Evaluate Submission page enables you to evaluate and leave feedback for user submissions, but you can also download submissions from the Folder Submissions page to work on files offline. The Evaluate Submission page contains two main sections: the Submissions List panel and the Evaluation panel. From the Submissions List panel you can download submissions to work with offline or view them inline with the document viewer. The Submissions List panel also displays a student s or a group's file submissions. Use the Evaluation panel to grade and provide comments. The following file formats are compatible with Dropbox's document viewer: MS Word (DOC, DOCX) MS PowerPoint (PPT, PPTX, PPS) Adobe Acrobat (PDF, PDFS) Web (HTM, HTML) Plain text (TXT) Images (BMP, GIF, JPG, JPEG, PNG) If you grade directly on the Evaluate Submission page, you can choose to publish feedback immediately or save your feedback as a draft and release it at a later time. This enables you to revise and review evaluations, and publish your feedback to multiple users at the same time. You also have the option to Updated: 6/11/15 Page 2 of 7 LSC-Online

3 retract published feedback if you want to provide an update to past evaluations but only want students to access your most recent feedback. You can also annotate users' web and plain text file submissions with the HTML Editor and attach those annotations as part of feedback. If you use rubrics to assess Dropbox submissions, you can append the overall rubric feedback to the submission Feedback field. If the rubric uses points, you can also scale and transfer the overall rubric score to the submission Score field. Both of these fields transfer to Grades if the dropbox folder is associated with a grade item. View a file submission in the document viewer In the submission list on the Evaluate Submission page, click View Document from a file submission's context menu. Evaluating and grading submissions Transfer feedback from an associated rubric You can assess a user submission with a rubric associated with the dropbox folder. For each associated rubric, you can grade a user based on set criteria, and you can also provide additional feedback in the HTML Editor. 1. Click on the associated rubric in the Evaluation panel. 2. In the rubric, click on a criterion for each level, then click on a criterion's Edit feedback icon and enter feedback in the text field. Click Save. 3. Select Transfer rubric feedback to general feedback for the assignment. NOTE: If you transfer rubric feedback to general feedback, it will appear beneath your manually entered feedback. You can edit transferred rubric feedback in the general feedback HTML Editor, but the rubric will not reflect changes you save here. 4. Click Save & Record to push your rubric assessment score and feedback into the submission's overall score and feedback area. Otherwise, click Save if you want to keep the rubric score separate from the overall score and prevent the transfer of rubric feedback into general feedback. NOTE: You can attach multiple rubrics to a dropbox folder, but you can only push one rubric's assessment score to the submission's overall score. Updated: 6/11/15 Page 3 of 7 LSC-Online

4 Evaluate a dropbox submission 1. If you created a grade item for the dropbox folder, enter a value in the Score field. 2. Provide comments and suggestions in the Feedback field. 3. You can Add a File, Record Audio, or Record Video as feedback. Feedback given as an annotated file also appears in your list of added files. 4. Click Save Draft to save feedback and continue grading submissions. NOTE: Information about grade items tied to the dropbox folder appears beside the score value. NOTE: As you grade each submission, you can click Next Student until you reach the final submission where you can click Finish to return to the Folder Submissions page. If you want to publish feedback simultaneously for multiple users, you can bulk publish from the folder's Folder Submissions page. 5. Click Publish to release your feedback to user. Provide feedback as an annotated file attachment You can edit.html,.htm, and.txt files directly from the Evaluate Submission page. Your feedback will include the annotated file as an attachment. 1. In the submission list on the Evaluate Submission page, click Edit a Copy from the context menu of the file you want to annotate. 2. A copy of the user submission appears in the HTML Editor. You can add feedback and highlight text directly on the copy submission. 3. Click Attach Change in the bottom right corner of the screen. Evaluating non-submissions and external submissions You can evaluate students from Dropbox even if no submissions were made to a dropbox folder. This enables instructors to assign comments and grades to students with no submissions. Also, this enables instructors to evaluate submissions that occur outside of Learning Environment while keeping track of evaluations within dropbox folders. Evaluate a non-submission or external submission 1. On the Dropbox Folders page, click on the folder you want to view submissions for. 2. On the Folder Submissions page, there are several filters you can use to search for users with no submissions. You can select Users without submissions from the Submissions drop-down list to filter your search for empty submissions. Or, you can select Show everyone from the Submissions drop-down list to filter your search for submissions and empty submissions. Updated: 6/11/15 Page 4 of 7 LSC-Online

5 3. Click the Search icon. 4. Click the Evaluate link beside the name of the user you want to evaluate. 5. You can evaluate the user through any associated rubrics, or if you created a grade item for the dropbox folder, enter a value in the Score field. 6. Provide comments and suggestions in the Feedback field. 7. You can Add a File, Record Audio, or Record Video as feedback. Feedback given as an annotated file also appears in your list of added files. 8. Click Save Draft to save feedback and continue grading submissions. Click Publish to release your feedback to user. NOTES: As you grade each submission, you can click Next Student until you reach the final submission where you can click Finish to return to the Folder Submissions page. If you want to publish feedback simultaneously for multiple users, you can bulk publish from the folder's Folder Submissions page. Downloading dropbox folder submission files If you need to access submission files offline instead of viewing them directly from Dropbox's document viewer, you can download submissions to your computer. You can also leave feedback in downloaded submission files, and upload the files back to the dropbox folder in the form of attachments (files are attached to each user's submission evaluation). See Uploading and attaching feedback from downloaded submission files for more information. Download submission files 1. On the Folder Submissions page, do one of the following: In the Users tab, select the check box beside each user or group with dropbox files you want to download. In the Files tab, select the check box beside each file you want to download. 2. Click Download. 3. Click on the newly created zip folder. 4. Use your browser s "Save" dialog to save the files to your computer. 5. Extract the files from the saved zip folder. 6. You can open an extracted file to view the submission. NOTE: Dropbox renames each downloaded submission file to include a unique user ID, the user's name, or the group's name along with the submitting user's name, and the submission date and time. Dropbox marks downloaded submission files with a Read icon. Updated: 6/11/15 Page 5 of 7 LSC-Online

6 IMPORTANT: If you want to leave feedback directly in a downloaded submission and attach it to a user's dropbox submission evaluation, do not rename the file name when you save your changes. This ensures easier upload and distribution back to students. Uploading and attaching feedback from downloaded submission files If you download user submissions and leave feedback within the files, you can upload them back to the appropriate dropbox folder so they appear as attachments to each user's submission evaluation. To ensure successful feedback upload and distribution back to students, do not rename the downloaded files' names after you enter feedback and save changes. NOTE: Internet Explorer 9 and older currently do not support dragging and dropping files from your desktop into Learning Environment. Upload feedback files 1. Do one of the following: On the Dropbox Folders page, click on the folder you want to view submissions for. On a folder's Edit Folder page, click Folder Submissions from the context menu beside the page heading. 2. Click Add Feedback Files. 3. You can drag and drop multiple files from your computer or you can click Upload to select them. NOTE: If you are uploading a compressed zip file that contains dropbox folder submissions you previously downloaded to add feedback, your compressed zip file structure must be identical to the bulk submission download, and file names should remain unchanged. This ensures the automatic distribution process runs smoothly. 4. By default, the system overwrites duplicate upload files. Clear the Overwrite duplicate files check box if you want to keep duplicates. 5. Click Upload. 6. Feedback files that do not automatically distribute display in the Distribute Feedback dialog. Select a file, then click on the student you want to send the feedback to. Retracting published feedback If you want to remove published feedback, go to the user's submission on the Evaluate Submission page and click the Retract button in the Evaluation panel. Updated: 6/11/15 Page 6 of 7 LSC-Online

7 ing users from a dropbox folder users from a dropbox folder 1. On the Dropbox Folders page, click on the folder that contains users you want to On the Folder Submissions page, select the check box beside each user or group you want to and click Enter your message in the Compose New Message pop-up. 4. Click Send. users who have not submitted to a dropbox folder 1. On the Dropbox Folders page, click on the folder that contains users who have no submissions. F 2. On the Folder Submissions page, click Users Without Submissions or click Groups Without Submissions. 3. Enter your message in the Compose New Message popup. The addresses of the selected users populate automatically in the To field of the message. 4. Click Send. NOTE: If any member of a group submits work to a group dropbox folder, no one in that group receives an when Groups Without Submissions is selected. Marking dropbox folder submissions as read or unread On the Folder Submissions page, do one of the following: Click the Read or Unread icon beside the file you want to mark. Select the check box beside the files you want to mark as read or unread, and click Display Read or Display Unread. NOTE: When you open or download a file, the Dropbox tool marks it as "Read". Flagging dropbox folder submissions On the Folder Submissions page, click the Flagged or Not Flagged icon beside an item's name. NOTE: You can use the Files tab to search for flagged submissions. Updated: 6/11/15 Page 7 of 7 LSC-Online

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