Content Manager User Guide Information Technology Web Services

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1 Content Manager User Guide Information Technology Web Services The login information in this guide is for training purposes only in a test environment. The login information will change and be redistributed to client users when the new website is launched.

2 Table of Contents Overview 2 Getting Started... 3 My Workbench 4 Creating a page..6 Blogs/Articles...12 Calendar Event 13 Edit Profile..14 Glossary...19 Notes...20 P a g e 1 Confidential and Propietary version 2

3 Overview Mercy College has created a new and exciting website. The website redesign gives your department a professional and sleek look to host all of the wonderful information, videos and images you can share with the rest of the college community and web visitors. As a content manager, you have been given access to edit your assigned section for your department on the new website. The Mercy College website design and layout is defined by the Public Relations Department. Permission to edit pages are granted by Public Relations according to your role within your department. All images and content must be approved by the Public Relations Department before being published. This Content Manager s User Guide was developed as part of several tools to help you manage content in the new website In addition to this user guide, a training video is also available to assist you. Please click on the attached link to view: There are also several group webinars that content managers can participate in to get more hands on training. Those dates will be published in notifications. If you have any questions and/or training requests, please reach out to or (914) for further assistance. P a g e 2 Confidential and Propietary version 2

4 As a Mercy College content manager you have been given access to edit your assigned section for your department on the new Mercy Website. Getting Started: Step 1: Log into Mercy College Website by inserting this URL into your browser Step 2: From the login page, log into website with your Mercy College Network credentials. P a g e 3 Confidential and Propietary version 2

5 Step 3: After you are logged in, click at the top My Workbench to see all your assigned pages on the website. Workbench Workbench is a suite of modules that provides straightforward content management, while allowing each manager the use of a unified interface. Click on My Workbench Home page My Workbench Workbench When you come to MY Workbench, you will see a drop down page for access to your options. P a g e 4 Confidential and Propietary version 2

6 When you click on My Workbench, you will see a view of all your edits and recent content. The Tabs across the top of the screen are as following: My Content This Tab is your content Dashboard. As soon as you add or edit content, it will be displayed in the Content I ve edited Block. Create Content This Tab allows you to select the type of content that you want to create (Blog, Calendar Event, Basic Page and Upload Media to File List). My Section This tab displays all sections assigned, and you may edit the content in these sections. See My Content Tab to view all recent updates. P a g e 5 Confidential and Propietary version 2

7 Create a Page: Click the Create Content Tab to open the Create content page My Workbench Create Content Basic Page Step 1 - Click on Basic page Step 2 - Click in Section to select the proper editorial group for content. Step 3 - Click in Title and enter the title of your content here. Step 4 - Click in Slider Pictures and browse and select the media files such as (pgn, gif, jpg) to be included on your page. Images must be larger than 1040X400px Step 5 - Click Save to save you setting to the database Step 6 - Click Preview to quickly preview your page P a g e 6 Confidential and Propietary version 2

8 Click the Customize this page button in the lower right of your screen to customize your design content. Here you will get a view of the data blocks that will give you different options. When you customize a page, you have the option to edit your block, delete your block, drag and drop, and add a new content type. You can click to view your page, edit page title, slider picture s content area. You will need to save your changes. Customize this page Panel block This where the Title of you content will appear. Customize this page Click to Click to Click to edit delete drag your Click to panel block your block block add a new Editff Editff Click to content save your type changes P a g e 7 Confidential and Propietary version 2 Editff

9 The icons below will give the content manager the option to add different content types. Adding a new content type: Types of Content: Blue Seal Title Click the Blue Seal Title and you will see in this example that the College logo is being used as the background. Document Uploader Click the Document Uploader and this allows you to add the title of document, publication date, and document image files with a download link for users to download a document. Note: Files must be less than 10 MB. Allowed file types: png gif jpg jpeg. Images must be larger than 218x288 pixels. Document files must be less than 10 MB. Allowed file types: txt pdf doc docx rtf. P a g e 8 Confidential and Propietary version 2

10 Fast Facts Click the Fast Facts feature and this allows you to add more than one fact which can be cycled throughout the content. Horizontal Video Content Kits Click the Horizontal Video Content Kits feature and this will allow you to Insert Images and Video Links to your content. Plain Box Click on Plain Box and this allows you to insert a box with plain square design, including the title and a description in the box. Note: Image files must be less than 10 MB. Allowed file types: png gif jpg jpeg P a g e 9 Confidential and Propietary version 2

11 Box with Right Triangle: Click on Right Triangle and this feature allows you to insert a box with a right triangle design, including title and description. Note: Image files must be less than 10 MB. Allowed file types: png gif jpg jpeg. Images must be larger than 300x300 pixels. Slide Show Click on the Slide Show feature and you can insert a box with several pictures as a slide show format, including the title and description. Note: Image files must be less than 10 MB. Allowed file types: png gif jpg jpeg. Images must be larger than 600x600 P a g e 10 Confidential and Propietary version 2

12 Style Free Content Kits Click on Style Free Content Kits feature and you are able to insert a plain box with the default design, including title and description in the box. Box with Top Triangle Click on Box with Top Triangle and you are able to insert a box with a top triangle design including an image, title, and description. Note: Image files must be less than 10 MB. Allowed file types: png gif jpg jpeg. Images must be larger than 300x300 pixels. Vertical Video Content Kit Click on Vertical Video Content Kit and you will be able to insert a video link, image, and description that will display vertically. Note: Images Files must be less than 10 MB. Allowed file types: png gif jpg jpeg. Images must be larger than 400x600 pixels. P a g e 11 Confidential and Propietary version 2

13 To Create Blogs: In this section, you will learn how to set up blogs for your web page. A blog entry is a content type that is short for weblog. It is an online journal that allows content managers to create their own blogs. Each entry in a user blog has content type "Blog Entry." Here are the steps you will need to follow: Step 1 - Click on my Workbench Step 2 - Click on Add Content Step 3 - Click on Blog Entry My Workbench Add Content Blog Entry Step 4 - Click in the Title and insert the title of your Blog. Step 5 - Click in Body to insert Blog content. Step 6 - Click in Text Format and you can insert HTML tags on the editor to add style to your Blog. Step 7- Click in Section where you can assign editorial groups to make changes to this Blog. Step 8 - Click Save Step 9 - Click Preview to preview your Blog. P a g e 12 Confidential and Propietary version 2

14 To Create an New Calendar Event My Workbench Add Content Calendar Event Step 1 - Click in Title and insert the title of your event. Step 2 - Click the Date and Time of event and enter the start and end date of your event. Step 3 - Click in Body and enter details about your event. Step 4 - Click on Section and select the editorial group to make updates to the event. Step 5 - Click Save to save event content. Step 6 - Click Preview to preview event content. P a g e 13 Confidential and Propietary version 2

15 Edit Profiles Mercy College faculty and staff have the ability to maintain a website profile within the college website. Your profile information includes title, department, office location and contact information are associated with the college main directory. However, all user are able to log into the college website to upload additional information such as a profile picture, short biography, curriculum vitae (CV), education information; list all your classes you have taught or currently teaching and attach your publications and resume to display on your profile. You can also connect a social media account (Twitter handle) into your profile. Step 1: You can log into your account from the website URL https://www.mercy.edu/login Please log in with your Mercy College Network ID and Password. Step 2: When you are logged in, the first thing you will see is your directory profile information. (full name, title, department, and contact information) P a g e 14 Confidential and Propietary version 2

16 Step 3: In order to edit your profile information, you click edit on the bottom of your profile page Click here attach a profile You can attach a link to a video and enter some general information about yourself. P a g e 15 Confidential and Propietary version 2

17 In programs taught section, you can list your affiliated program and all your classes you have taught for Mercy College. If you taught more than one class, you can click to add another item. In the education section, you can list all your educational credentials, degrees, and discipline. If you have more than one, you can click to add another item. P a g e 16 Confidential and Propietary version 2

18 You can enter your biography information here. Curriculum Vitae (CV) section can be used to enter your job history, title and description. If you had more than one institution you want to list you can click to add another item. You can also provide an attachment to your full CV in Adobe PDF or Microsoft Word format. Attachments are limited to 3MB. P a g e 17 Confidential and Propietary version 2

19 You can provide an attachment to your publications in Adobe PDF or Microsoft Word format. Your attachment is limited to 10MB. When you are finish editing your profile, you will need to click to save all your changes Social Media: If you want to list your twitter feed, go to twitter accounts listed on top side of your profile. Click to authenticate your twitter account to pull your tweets, and mentions. You can add additional twitter account name and pull tweets from that account. Your tweets can be viewed from within Mercy College website. P a g e 18 Confidential and Propietary version 2

20 Glossary Article One of the two content types that are enabled in the standard installation profile. Articles are used for time-sensitive content like news, press release, or blog posts. This content type is called Article in Drupal 7. Basic Page or Page One of two content types that are enabled in the standard installation profile. Typically basic pages are used for static content that can (but are not required to) be linked into the main navigation bar. This content type is called the Basic Page in Drupal 7. Block The boxes visible in the regions of a Drupal website. Most blocks are generated on the fly by various Drupal modules, but they can by created in the administer blocks area of a Drupal site. CMS - Content Management System. In the context of a Web site is a collection of tools designed to allow the creation, modification, organization, search, retrieval and removal of information. Content - The text, images, and other information on a web site. Besides nodes there is more content on a typical Drupal site, such as comments and file attachments. Content Type - Every node belongs to a single node type or content type, which defines various default settings for nodes of that type, such as whether the node is published automatically and whether comments are permitted. Common "Content Types" that just about any website would have include: blog post and page. Content types can have different fields and modules can define their own content types. The core Drupal Book and Poll modules are two examples of modules that define content types. Module - Software (usually PHP and CSS) that extends Drupal features and functionality. Drupal distinguishes between core and contributed modules. Node A piece of content in Drupal, typically corresponding to a single page on the site that has a title, an optional body, and perhaps additional fields. Every node also belongs to a particular content type, and can additionally be classified using the taxonomy system. Examples of nodes are polls, stories, book pages and images Taxonomy - In Drupal, "Taxonomy" is the name of a powerful core module that gives your sites use of terms. In Drupal, these terms are gathered within vocabularies which the Taxonomy module allows you to create, manage and apply vocabularies. Practice of classifying content. Terms An organizational keyword, known in other systems as categories or metadata. A term is a label that can be applied to a node. They are known as tags. Vocabulary A vocabulary is a collection of terms. Menu In Drupal, the term refers both to the clickable navigational elements on a page, and to Drupal s internal system for handling requests. When a request is sent to Drupal, the menu system uses the provided URL to determine what functions to call. P a g e 19 Confidential and Propietary version 2

21 For additional Web Services such as creating a web form or for more training, please contact the or (914) Notes: P a g e 20 Confidential and Propietary version 2

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