SOFTWARE USER S GUIDE

Transcription

1 SOFTWARE USER S GUIDE For DCP users; This documentation is for both MFC and DCP models. Where it says 'MFC' in this user's guide, please read 'MFC' as 'DCP'. Version D USA

2 Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Macintosh is a registered trademark of Apple Inc. Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries. CorelDRAW, WordPerfect and Paint Shop Pro are trademarks or registered trademarks of Corel Corporation and/or its subsidiaries in Canada, the United States and/or other countries. CompactFlash is a registered trademark of SanDisk Corporation. Memory Stick is a trademark of Sony Corporation. SanDisk is a licensee of the SD and minisd trademarks. xd-picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co. Ltd. Memory Stick PRO, Memory Stick PRO Duo, Memory Stick Duo and MagicGate are trademarks of Sony Corporation. FaceFilter Studio is a trademark of Reallusion, Inc. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. All other brand and product names mentioned in this Software User s Guide, the User s Guide, and the Network User s Guide are registered trademarks of their respective companies. i

3 Table of Contents Section I Windows 1 Printing 2 Using the Brother printer driver...2 Features...2 Choosing the right type of paper...3 Simultaneous printing, scanning and faxing...3 Clearing data from the memory...3 Status Monitor...4 Monitoring the machine s status...4 Turning off the Status Monitor...5 Printer driver settings...6 Accessing the printer driver settings...6 Basic tab...7 Media Type...8 Quality...8 Paper Size...9 Color Mode...10 Page Layout...10 Orientation...10 Copies...11 Automatic Duplex Printing (MFC-6890CDW only)...12 Advanced tab...14 Color/Grayscale...15 Color Settings...15 Use Watermark...16 Watermark Settings...17 Other Print Options...19 Support...28 Using FaceFilter Studio for photo printing by REALLUSION...30 Starting FaceFilter Studio with your Brother machine turned On...31 Starting FaceFilter Studio when your Brother machine is turned Off...32 Printing an image...33 Smart Portrait...35 Red-eye Reduction...35 Print Expression List...36 Uninstalling FaceFilter Studio Scanning 37 Scanning a document using the TWAIN driver...37 Scanning a document into the PC...37 Pre-Scanning to crop a portion you want to scan...39 Settings in the Scanner Setup dialog box...40 Scanning a document using the WIA driver (For Windows XP/Windows Vista )...44 WIA compliant...44 Scanning a document into the PC...44 Pre-Scanning and cropping a portion using the scanner glass...46 ii

4 Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users)...50 Scanning a document into the PC...50 Pre-Scanning and cropping a portion using the scanner glass...52 Using the Scan key (For USB cable users)...54 Scan to Scan to Image...55 Scan to OCR...56 Scan to File...57 Scan to Media...58 How to set a new default for Scan to Media...62 Using ScanSoft PaperPort 11SE with OCR by NUANCE...65 Viewing items...66 Organizing your items in folders...67 Quick links to other applications...67 ScanSoft PaperPort 11SE with OCR lets you convert image text into text you can edit...67 Importing items from other applications...68 Exporting items into other formats...68 Uninstalling ScanSoft PaperPort 11SE with OCR ControlCenter3 69 Using ControlCenter Switching the user interface...71 Turning the AutoLoad feature off...71 SCAN...72 File Type...73 Image (example: Microsoft Paint)...73 OCR (Word Processing program) File...77 CUSTOM SCAN...78 File Type...79 Customizing a user-defined button...80 PHOTOCAPTURE...84 Open PCC Folder (PCC: PhotoCapture Center )...84 Copy From PCC...85 Copy To Application...85 FaceFilter Studio...86 COPY...88 PC-FAX (MFC models only)...90 Send...91 Receive/View Received (Not available for MFC-250C and MFC-290C)...91 Address Book...92 Setup...92 DEVICE SETTING...93 Remote Setup (Not available for DCP models, MFC-250C and MFC-290C)...94 Quick-Dial (Not available for DCP models, MFC-250C and MFC-290C)...94 Ink Level...95 User s Guide...95 iii

5 4 Network Scanning (For models with built-in network support) 96 Before using Network Scanning...96 Network license...96 Configuring Network Scanning...97 Using the Scan key Scan to (PC) Scan to ( Server, For MFC-6490CW and MFC-6890CDW) Scan to Image Scan to OCR Scan to File How to set a new default for Scan to ( Server, For MFC-6490CW and MFC-6890CDW) Scan to FTP (For MFC-5890CN and MFC-6490CW) Pre-configuring your FTP profiles Creating a user defined File Name Scan to FTP using FTP Server Profiles Scan to FTP Manual Method How to set a new default for Scan to FTP Scan to FTP (For MFC-6890CDW) Pre-configuring your FTP profiles Creating a user defined File Name Scan to FTP using FTP Server Profiles Scan to FTP Manual Method How to set a new default for Scan to FTP Entering Text For MFC-5890CN and MFC-6490CW For MFC-6890CDW Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) 127 Remote Setup Brother PC-FAX Software (MFC models only) 129 PC-FAX sending Setting up user information Sending setup Setting up a cover page Entering cover page information Sending a file as a PC-FAX using the Facsimile style user interface Sending a file as a PC-FAX using the Simple style user interface Address Book Brother Address Book Setting up a member in the Address Book Speed Dial setup Setting up a group for broadcasting Editing member information Deleting a member or group Exporting the Address Book Importing to the Address Book iv

6 PC-FAX receiving (Not available for MFC-250C and MFC-290C) Enabling the PC-FAX Receiving software on your machine Running the PC-FAX Receiving software on your PC Setting up your PC Configuring the Network PC-FAX Receiving Settings Viewing new PC-FAX messages PhotoCapture Center 148 Using PhotoCapture Center For Network Users (For models with built-in network support) Firewall settings (For Network users) 151 Before using the Brother software For Windows XP SP2 users For Windows Vista users Section II Apple Macintosh 9 Printing and Faxing 156 Setting up your Macintosh Choosing the right type of paper Simultaneous printing, scanning and faxing Clearing data from the memory Status Monitor Using the Brother Ink driver Choosing page setup options Automatic Duplex Printing (MFC-6890CDW only) Choosing printing options Basic settings Media Type Quality Color Mode Advanced settings Color/Grayscale Other Print Options Support Sending a fax (MFC models only) Drag a vcard from the Mac OS X Address Book application (For Mac OS X 10.2.x to 10.4.x) Using Mac OS X 10.5.x Addresses panel v

7 10 Scanning 176 Scanning from a Macintosh Accessing the scanner Scanning an image into your Macintosh Pre-Scanning an image Settings in the Scanner window Using the Scan key (For USB cable users) Scan to Scan to Image Scan to OCR Scan to File Scan to Media How to set a new default for Scan to Media Using Presto! PageManager Features System requirements for Presto! PageManager Technical support ControlCenter2 196 Using ControlCenter Turning the AutoLoad feature off SCAN File types Image (example: Apple Preview) OCR (word processing application) File CUSTOM SCAN File types User-defined button Scan to Image Scan to OCR Scan to Scan to File COPY / PC-FAX (PC-FAX is MFC models only) DEVICE SETTINGS Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) Quick-Dial (Not available for DCP models, MFC-250C and MFC-290C) Ink Level vi

8 12 Network Scanning (For models with built-in network support) 214 Before using Network Scanning Configuring network scanning Using the Scan key Scan to (PC) Scan to ( Server, For MFC-6490CW and MFC-6890CDW) Scan to Image Scan to OCR Scan to File How to set a new default for Scan to ( Server, For MFC-6490CW and MFC-6890CDW) Scan to FTP (For MFC-5890CN and MFC-6490CW) Pre-configuring your FTP profiles Creating a user defined File Name Scan to FTP using FTP Server Profiles Scan to FTP Manual Method How to set a new default for Scan to FTP Scan to FTP (For MFC-6890CDW) Pre-configuring your FTP profiles Creating a user defined File Name Scan to FTP using FTP Server Profiles Scan to FTP Manual Method How to set a new default for Scan to FTP Entering Text For MFC-5890CN and MFC-6490CW For MFC-6890CDW Remote Setup & PhotoCapture Center 242 Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) PhotoCapture Center For USB cable users For network users (For models with built-in network support) A Index 247 vii

9 Section I Windows I Printing 2 Scanning 37 ControlCenter3 69 Network Scanning (For models with built-in network support) 96 Remote Setup (Not available for DCP models, MFC-250C and MFC-290C) 127 Brother PC-FAX Software (MFC models only) 129 PhotoCapture Center 148 Firewall settings (For Network users) 151

10 1 Printing 1 1 The screens in this section are from Windows XP. Screens on your PC may vary depending on your operating system. If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may need to configure the firewall settings. If you are using the Windows Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install from the CD-ROM, see Firewall settings (For Network users) on page 151 to configure your Windows Firewall. If you are using any other personal Firewall software, see the User s Guide for your software or contact the software manufacturer. Using the Brother printer driver 1 A printer driver translates the data from your PC application, and using a page description language, converts it into a format that can be understood by the printer/multi-function device. You will find appropriate drivers on the CD-ROM supplied with the machine. Install those drivers by following the Quick Setup Guide. You can also download the latest drivers from the Brother Solutions Center at: Features 1 This machine offers many features you will find in a high quality ink jet printer. Brilliant High Quality Output Printing at up to dpi on glossy paper to get the highest possible resolution. (See Resolution in the Specifications in the User s Guide.) The printer driver supports N in 1, Watermark printing, Color Enhancement technology and many other features. Low Running Cost Whenever a particular ink color requires replacement, you only have to replace that individual cartridge. USB The Universal Serial Bus Interface provides fast communication with your PC. Ethernet The Ethernet interface lets your machine communicate with multiple PCs connected on a network. This feature is available for Network Standard models only. Wireless LAN (IEEE802.11b/g) (For Wireless models only) The wireless LAN capability lets your machine communicate with other wireless devices using the IEEE802.11b/g wireless standard in Infrastructure and Ad-hoc modes. (See the Network User s Guide for details.) This feature is available for Wireless Network Standard models only. 2

11 Printing Choosing the right type of paper 1 For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the User s Guide before buying paper. 1 Simultaneous printing, scanning and faxing 1 Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished. Clearing data from the memory 1 If the LCD shows Data Remaining, you can clear the data that is left in the printer memory by pressing the Stop/Exit key on the control panel. 3

12 Printing Status Monitor 1 The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty, paper jam or ink replacement required. 1 You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX on your PC. There is also a link to the Brother Genuine Supplies website. Click the Visit the Genuine Supplies website button for more information on Brother genuine supplies. For more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help. Monitoring the machine s status 1 Once you start up your PC, the Status Monitor icon appears on the tasktray. A green icon indicates the normal stand-by condition. A yellow icon indicates a warning. A red icon indicates an error has occurred. There are two locations where you can display the Status Monitor on your PC in the tasktray or on the desktop. 4

13 Printing Turning off the Status Monitor 1 If you want to switch off the Status Monitor, follow these steps: 1 a Right-click the Status Monitor icon or window and click Load Status Monitor on Startup to clear the check mark. b Right-click again then click Exit. Even if the Status Monitor is off, you can check the machine s status at any time by clicking Status Monitor from the Start menu on your PC. 5

14 Printing Printer driver settings 1 You can change the following printer settings when you print from your PC: Media Type/Quality (Speed) Paper Size Page Layout Color Settings Automatic Duplex printing (Available on MFC-6890CDW) Scaling Use Watermark Print Date & Time Quick Print Setup 1 Accessing the printer driver settings 1 a Click File, then Print in your application. b Choose Brother MFC-XXXX Printer (where XXXX is your model name) and click Properties. The printer properties dialog box appears. 6

15 Printing Basic tab a Choose your setting for Slow Drying Paper, Media Type and Quality (1). Check Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may cause some slight blurring of text. b Choose Borderless, Paper Size, Color Mode, Orientation, number of Copies and the page order, Reverse Order, Page Layout, Page Order, Border Line (if any) (2). c Check Duplex/Booklet (3) if you want to use the Duplex (two-sided) printing feature. (Available on MFC-6890CDW) d Select the Paper Source (4). (Available on models with Paper Tray#2) e Click OK (6) to apply your chosen settings. To return to the default settings, click Default (5), then OK (6). This area (7) shows the current settings. 7

16 Printing Media Type 1 To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints depending on the selected media type. Plain Paper Inkjet Paper Brother BP71 Photo Paper Brother BP61 Photo Paper Other Photo Paper Transparencies 1 Quality 1 The quality selection lets you choose the print resolution. As print quality and speed are related, the higher the quality, the longer it will take to print the document. The quality selections that are available will vary depending on the media type you choose. (See Resolution in the Specifications in the User s Guide.) Highest Use for printing precise images such as photographs. This is the highest resolution and slowest speed. Photo Use for printing photographs. Since the print data is much larger than a normal document, the processing time, data transfer time and print time will be longer. Fine Better print quality than Normal mode and faster print speed than Photo. Normal Good print quality with typical print speed. Fast Normal Better print quality than Fast mode and faster print speed than Normal. Fast The fastest print mode and the lowest amount of ink used. Use for printing large volume documents or documents for proofing. Media Type Color/Grayscale Print Quality Selection Plain Paper 1 Color/Grayscale Fast, Fast Normal, Normal, Fine Inkjet Paper Color/Grayscale Fine, Photo Brother BP71 Photo Paper, Brother BP61 Photo Paper or Other Photo Paper Color/Grayscale Fine, Photo, Highest Transparencies Color/Grayscale Normal, Fine 1 If you choose A3 (Borderless) as Paper Size, you can only choose Fine. The default settings are shown in bold. 8

17 Printing Paper Size 1 The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a custom size ranging from in. ( mm) to in. ( mm) or 11.3 x 17 in (287 x mm) (Available on 11 x 17 models). You can also choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you are using. 1 You can create a custom size by choosing User Defined. Specify the Width and Height values, and enter any name you want for this custom size. Choose the correct paper thickness to improve the quality of your output. To do borderless printing 1 From the Paper Size pull down list choose the size of paper you want to print such as Letter (Borderless) or Ledger (Borderless) (Available on models). For models If your prints look smudged when you use Ledger paper, your paper may be short grain paper. Choose Ledger (Short Grain) to avoid smudging. Consult the paper packaging or paper manufacturer for paper specifications. Printing will be slower when using the Ledger (Short Grain) setting. 9

18 Printing Color Mode 1 Color is adjusted to get the closest color match with the PC monitor. Natural: Use for photographic images. The color is adjusted to print more natural colors. Vivid: Use for business graphics such as charts, graphics and text. The color is adjusted to print more vivid colors. 1 Page Layout 1 The Page Layout option lets you choose the N in 1 options or the 1 in N options. The N in 1 options print 2, 4, 9 or 16 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints the document in poster print mode. Page Order 1 When N in 1 option is selected, the Page Order can be selected from the drop-down menu. Border Line 1 When N in 1 with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet. Orientation 1 Orientation chooses the position your document will be printed (in Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) If your application software contains a similar function to this, we recommend you use the one in the application. 10

19 Printing Copies 1 The Copies selection sets the number of copies that will be printed (1 to 999). 1 Collate 1 With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose. If Collate is unchecked, then each page will be printed according to the number of copies chosen before the next page of the document is printed. Reverse Order 1 Reverse Order prints the pages of your document in the opposite order. 11

20 Printing Automatic Duplex Printing (MFC-6890CDW only) 1 The supplied printer driver supports duplex printing. Check Duplex/Booklet if you want to use the duplex (two-sided) printing feature. In this mode, the machine prints on both sides of the paper automatically. 1 Guidelines for printing on both sides of the paper 1 The Duplex/Booklet function supports Plain Paper for the Media Type and Tray 1 as the Paper Source only. If the paper is thin, it may wrinkle. If the paper is curled, flatten it and then put it back in the paper tray. If the paper is not feeding properly, it may be curled. Remove the paper and straighten it. Duplex Setting 1 Check Duplex/Booklet and then click the Duplex Setting button to change the duplex settings. 12

21 Printing 1 Booklet Printing 1 Booklet Printing lets you print a document as a booklet. For example: If you want to print a 4 pages file as a booklet, the machine will automatically print page 4 and page 1 on the same side of the paper first and then page 2 and page 3 on the other side of the paper. To make the booklet, fold the printed page down the middle. Duplex Type 1 There are six types of automatic duplex binding directions available for each orientation. Binding Offset 1 If you check the Binding Offset option, you can also specify the offset for binding in inches or millimeters. When you use the duplex printing function, Duplex 1 or Duplex 2 features may help to reduce paper feed problems. Go to Advanced tab of the printer driver and then click the Other Print Options button. From the Printer Function menu, choose Advanced Duplex Settings. Choose Duplex 1 to reduce print speed. Choose Duplex 2 to reduce print speed and ink density. When you choose the duplex printing function, the machine uses all ink cartridges for color/grayscale print. The machine stops print operations when one or more ink cartridges require replacement. 13

22 Printing Advanced tab a Choose your setting for Color/Grayscale (1). b Choose your setting for Scaling feature (2). Choose Off if you want to print the document as it appears on your screen. Choose Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size. Choose Free if you want to reduce the size. c You can choose reverse printing options (3). Check Mirror Printing to reverse the data from left to right. Check Reverse Printing to reverse the data up to down. Mirror Printing is not available when you choose Transparencies as the Media Type. d You can print a logo or text onto your document as a Watermark (4). You can choose one of the preset Watermarks, or you can use a bitmap file or text file that you have created. e Click the Other Print Options button to set more Printer functions (5). f Click OK to apply your chosen settings. To return to the default settings, click Default (6), then OK (7). 14

23 Printing Color/Grayscale 1 This selection allows a color document to be printed in black and white using grayscale. 1 Color Settings 1 Click the Color Settings button to see options for enhanced print settings. 15

24 Printing Color Enhancement (True2Life ) 1 Checking Color Enhancement (True2Life ) option enables the True2Life feature. This feature analyzes your image to improve its sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your PC. Color Density Adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak looking picture. White Balance Adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By adjusting the white balance you can adjust those white areas. Brightness Adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the right or left. Contrast Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued. Red Increases the intensity of Red in the image to make the image redder. Green Increases the intensity of Green in the image to make the image greener. Blue Increases the intensity of Blue in the image to make the image bluer. 1 Bi-Directional Printing 1 When Bi-Directional Printing is checked, the print head prints in both directions offering faster print speeds. When unchecked, the print head will only print in one direction giving higher quality printouts, but slower printing speeds. Improve Pattern Printing 1 Select the Improve Pattern Printing option if the printed fills and patterns appear different to how they appear on your computer screen. Use Watermark 1 You can print a logo or text onto your document as a Watermark. You can choose one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check the Use Watermark check box and then choose the watermark you want to use from the drop-down list. 16

25 Printing Watermark Settings 1 Click the Watermark Settings button to change the watermark settings. 1 You can choose a watermark and change its size and position on the page. If you want to add a new watermark, click the New button, and then choose Use Text or Use Bitmap File. 17

26 Printing Position 1 Use this setting if you want to control the position of the watermark on the page. 1 Transparent 1 Check Transparent to print the watermark image in the background of your document. If this feature is unchecked, the Watermark will be printed on top of your document. In Outline Text 1 Check In Outline Text if you only want to print an outline of the watermark. Title 1 Choose CONFIDENTIAL, COPY or DRAFT as the title or enter a title you like in the field. Text 1 Enter your watermark text into the Text Box, and then choose Font, Style, Size and Color. Bitmap 1 Enter the file name and location of your bitmap image in the file box, or click Browse to search for the file. You can also set the Scaling or Transparency of the image. Custom Settings 1 You can print the watermark in any of the following ways: On all pages On first page only From second page Custom 18

27 Printing Other Print Options 1 Click the Other Print Options button to set more Printer functions: 1 The screen shown in this section may vary depending on your machine. 19

28 Printing Print Date & Time 1 When the Print Date & Time feature is enabled, the date and time will print on your document from your PC s system clock. 1 Check Print Date & Time check box to change the Date, Time, Font and position. To include a background with the Date and Time, choose Opaque. When Opaque is chosen, you can click the Color button to change the color of the Date and Time background. The selection boxes show the format of Date and Time to be printed. The actual Date and Time printed on your document is automatically retrieved from the settings on your PC. 20

29 Printing Quick Print Setup 1 The Quick Print Setup feature lets you quickly choose driver settings. Set Quick Print Setup to On and choose the function which should be displayed in the Quick Print Setup icon. To view and change settings, click the tasktray icon. 1 21

30 Printing PhotoBypassTrayHelp 1 Set the PhotoBypassTrayHelp to On to display help instructions on how to use the photo paper tray when you select Photo or Photo L paper. (Available on Photo Bypass Tray models) 1 22

31 Printing Change Data Transfer Mode 1 The Change Data Transfer Mode feature lets you choose print data transfer mode to improve print quality or print speed. Recommended Setting Choose Recommended Setting for general use. Improved Print Quality Choose Improved Print Quality for better print quality. Print speed may be reduced slightly, depending on the print data. Improved Print Speed Choose Improved Print Speed for faster print speed. 1 23

32 Printing Advanced Color Settings 1 You can set the Halftone Pattern and Match Monitor for more color adjustment. Halftone Pattern The machine can use two methods (Diffusion or Dither) to arrange dots to express halftones. There are some predefined patterns and you can choose which one to use for your document. Diffusion Dots are put at random to create the halftones. Use for printing photographs that have delicate shades and graphics. Dither Dots are arranged in a pre-defined pattern to make halftones. Use for printing graphics that have definite color boundaries or for printing charts such as business charts. Match Monitor Color is adjusted to get the closest color match with the PC monitor. 1 24

33 Printing Print Order (Not available for MFC-6890CDW) 1 You can choose to Print All Pages, Print Odd Pages or Print Even Pages. 1 Print All Pages Lets you print all pages. Print Odd Pages Lets you print the odd-numbered pages only. Print Even Pages Lets you print the even-numbered pages only. The print speed of the Print Odd Pages and Print Even Pages settings is slower than the other printer driver settings. When you choose the Print Odd Pages and Print Even Pages settings, you may see a printing error message on your computer, as the machine pauses during the printing process. The error message will disappear after the machine re-starts printing. The Print Odd Pages and Print Even Pages settings only support Letter for Paper Size and Plain Paper for Media Type. You can print multiple copies in collated format. Choose the number of copies you want and check Collate in the Basic tab. If the Print Odd Pages and Print Even Pages settings are grayed out, go back to the Basic tab and Advanced tab and then click Default. (For models with two paper trays) Paper Tray #2 suppourts Print All Pages only. 25

34 Printing Printing on both sides of the paper 1 The following steps show how you can print on both sides of the paper using the Print Odd Pages and Print Even Pages settings. If you want to print a 10 pages file on 5 sheets of paper, you must set the printer driver options to print all oddnumbered pages in reverse order (page 9, 7, 5, 3, 1) first and then even-numbered pages in normal order (page 2, 4, 6, 8, 10). 1 a In the printer driver, choose the Basic tab and check Reverse Order. b Choose the Advanced tab and click Other Print Options. c Choose Print Order and check Print Odd Pages. Click OK. d After the machine prints the odd-numbered pages, remove the printed pages from the output paper tray. Before you go to the next step, make sure the printed pages are dry. e Empty the paper tray. Do not add the printed pages to the top of a stack of unprinted paper. f Make sure the pages are completely flat before putting them back in the paper tray, with the side to be printed on (the blank side) face down and the top page first. Paper orientation For Portrait For Landscape 26

35 Printing g In the printer driver, choose the Basic tab and un-check Reverse Order. h Choose the Advanced tab and click Other Print Options. 1 i Choose Print Order and check Print Even Pages. Click OK. j The machine will print all the even-numbered pages on the other side of the paper. Guidelines for printing on both sides of the paper 1 If the paper is thin, it may wrinkle. If the paper is curled, flatten it and then put it back in the paper tray. If the paper is not feeding properly, it may be curled. Remove the paper and straighten it. 27

36 Printing Support 1 The Support window shows the driver version and settings information. There are also links to the Brother Solutions Center and Genuine Supplies Websites. Click the Support button to display the Support window: 1 28

37 Printing Brother Solutions Center The Brother Solutions Center is a website offering information about your Brother product including FAQs (Frequently Asked Questions), User s Guides, driver updates and tips for using your machine. Genuine Supplies Website The Genuine Supplies Website offers information about your Brother genuine supplies. Check Setting You can check current driver settings. 1 29

38 Printing Using FaceFilter Studio for photo printing by REALLUSION 1 FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data. You can add photo effects such as red eye reduction or skin tone enhancement. 1 To use FaceFilter Studio, you must install the FaceFilter Studio application from the CD-ROM supplied with your machine. Install FaceFilter Studio and download FaceFilter Studio Help by following the instructions in the Quick Setup Guide. You can start FaceFilter Studio by clicking on Start/All Programs/Reallusion/FaceFilter Studio/FaceFilter Studio. You can also access FaceFilter Studio by double-clicking the shortcut on the desktop or by clicking the FaceFilter Studio button in ControlCenter3. (See PHOTOCAPTURE on page 84.) Before you start FaceFilter Studio for the first time, you must make sure your Brother machine is turned On, and connected to your computer. This will allow you to access all the functions of FaceFilter Studio. If your Brother machine is not turned On, or connected to your computer, FaceFilter Studio will start with limited features. You will not be able to use the Print function. This chapter only introduces the basic functions of the software. For more details, see the FaceFilter Studio Help. To view the complete FaceFilter Studio Help, click Start, point to All Programs/Reallusion/FaceFilter Studio and click FaceFilter Studio Help on your PC. 30

39 Printing Starting FaceFilter Studio with your Brother machine turned On 1 a When you launch FaceFilter Studio for the first time, this screen will appear, if your Brother machine is turned On, and connected to your computer, the FaceFilter Studio will detect your Brother machine. 1 b After you click Continue in step a, this screen will appear. FaceFilter Studio is ready to use with full functionality. 31

40 Printing Starting FaceFilter Studio when your Brother machine is turned Off 1 a When you launch FaceFilter Studio for the first time, if your Brother machine is turned Off or not connected to your computer, this screen will appear. 1 b Click Detect in step a, and this screen will appear. Turn on your Brother machine and check that it is connected to your computer and then click Yes. c If FaceFilter Studio does not detect the Brother machine, this screen will appear. Make sure your Brother machine is turned on and click Retry. If FaceFilter Studio still does not detected the Brother machine in step c, click Cancel. d If you clicked Cancel in step c, this screen will appear. 32

41 Printing e After you click the check mark in step d, FaceFilter Studio will start with limited functionality. The Print icon on the top menu will be grayed out and you will not be able to use the Print function. 1 When FaceFilter Studio starts with limited functionality, the photo data will be saved with a watermark. To start FaceFilter Studio with full functionality, see Starting FaceFilter Studio with your Brother machine turned On on page 31. Printing an image 1 a Click the Open icon to choose the photo data. 33

42 Printing b Click the Print icon in the top menu bar. 1 c The Print dialog will appear. Click the Print icon on the left. d The Print settings dialog will appear. Choose Paper Size, Paper Source, Orientation, number of Copies, Scaling and Printing Area. If you want to print a borderless photo, choose Full Page Photo in Scaling and borderless paper in Paper Size. 34

43 Printing e Click Print Setting and choose your Brother machine. Click OK. 1 If you want to use photo paper, click Properties and set the Media Type and Quality in the printer driver dialog. f Click Print in the Print settings dialog box and your photo will print. Smart Portrait 1 The Smart Portrait function detects faces in the photo and adjust the brightness of the skin tone automatically. a Open the photo data. b Click the Smart Portrait icon to detect faces automatically. c You can modify the Brightness adjustment by dragging the slider. d Click OK. Red-eye Reduction 1 The Red-eye Reduction function lets you reduce red eyes in your photo. a Open the photo data. b Click the Red-eye Reduction icon to reduce red eyes automatically. c Auto Red eye Detection finds all the red eyes in the image and marks them as dotted boxes. You can use the RedEye Threshold slider to adjust the color of the marked areas. d Click OK. 35

44 Printing Print Expression List 1 FaceFilter Studio lets you modify a facial expression by applying an expression template or by manual adjustment. In the Select Expression step, you can preview or print the expression list of your choice. 1 Uninstalling FaceFilter Studio 1 To uninstall FaceFilter Studio, choose Start/All Programs/Reallusion/FaceFilter Studio/Uninstall FaceFilter Studio. 36

45 2 Scanning 2 The scanning operations and the drivers used will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. For Windows XP/Windows Vista Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the TWAIN driver on page 37) and a Windows Imaging Acquisition (WIA) driver (See Scanning a document using the WIA driver (For Windows XP/Windows Vista ) on page 44). Windows XP/Windows Vista users can select either driver when scanning documents. 2 For ScanSoft PaperPort 11SE, see Using ScanSoft PaperPort 11SE with OCR by NUANCE on page 65. If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall settings to allow communication through port number and 137. If you are using Windows Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made. For more information, see Firewall settings (For Network users) on page 151. Scanning a document using the TWAIN driver 2 The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and applications. This means that you can not only scan images directly into the PaperPort 11SE viewer that Brother included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe Photoshop, Adobe PageMaker, CorelDRAW and many more. Scanning a document into the PC 2 There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass. a Load your document. b Start the ScanSoft PaperPort 11SE software that was installed during the MFL-Pro Suite installation to scan a document. The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 11SE. The scanning steps may vary when using other software applications. c Click File, then Scan or Get Photo. You can also click the Scan or Get Photo button. The Scan or Get Photo panel appears on the left side of the screen. d Click the Select button. 37

46 Scanning e Choose TW-Brother MFC-XXXX or TW-Brother MFC-XXXX LAN from the Available Scanners list. (Where XXXX is your model name) f Check the Display scanner dialog box on the Scan or Get Photo panel. g Click Scan. The Scanner Setup dialog box appears: 2 h Adjust the following settings, if needed, in the Scanner Setup dialog box: Scan (Image Type) (1) Resolution (2) Scan Type (3) Brightness (4) Contrast (5) Document Size (6) i Click Start. When scanning is finished, click Cancel to return to the PaperPort 11SE window. After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. 38

47 Scanning Pre-Scanning to crop a portion you want to scan 2 You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. 2 a Follow the steps from a to g of Scanning a document into the PC on page 37. b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and Document Size as needed. c Click PreScan. The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup dialog box. 1 d Press and hold down the left mouse button and drag it over the portion you want to scan. 1 1 Scanning area You can enlarge the image using the icon, and then use the icon to restore the image to its original size. 39

48 Scanning e Load your document again. Skip this step if you loaded the document on the scanner glass in step a. f Click Start. This time only the chosen area of the document appears in the PaperPort 11SE window (or your application window). 2 g In the PaperPort 11SE window, use the options available to refine the image. Settings in the Scanner Setup dialog box 2 Scan (Image Type) 2 Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be automatically altered for each of the default settings. The default settings are listed in the table below: Scan (Image Type) Resolution Scan Type Photo Use for scanning photo images dpi 24 bit color Web Use for attaching the scanned image to web pages dpi 24 bit color Text Use for scanning text documents dpi Black & White Resolution 2 You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors. Resolution Black & White/ 256 color True Gray/24 bit color Gray (Error Diffusion) dpi Yes Yes Yes dpi Yes Yes Yes dpi Yes Yes Yes dpi Yes Yes Yes dpi Yes Yes Yes dpi Yes Yes Yes dpi Yes No Yes dpi Yes No Yes dpi Yes No Yes dpi Yes No Yes dpi Yes No Yes 40

49 Scanning Scan Type 2 Black & White Use for text or line art images. Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give a gray appearance.) True Gray Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. 256 Color Uses up to 256 colors to scan the image. 24bit Color Uses up to 16.8 million colors to scan the image. Although using 24bit Color creates an image with the most accurate color reproduction, the image file size will be about three times larger than a file created using the 256 Color option. It requires the most memory and has the longest transfer time. 2 Brightness 2 Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average and is usually suitable for most images. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level. If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is too dark, set a higher Brightness level and scan the document again. The Brightness setting is only available when you set Scan Type to Black & White, Gray or True Gray. Contrast 2 You can increase or decrease the contrast level by moving the slide bar to the right or left. An increase emphasizes dark and light areas of the image, while a decrease reveals more details in gray areas. You can also enter a value in the box to set the Contrast. The Contrast setting is only available when you set Scan Type to Gray or True Gray. When scanning photographs or other images for use in a word processor or other graphics application, try different settings for the Resolution, Scan Type, Brightness and Contrast to see which setting best suits your needs. 41

50 Scanning Document Size 2 Choose one of the following sizes: A in ( mm) (Available on 11 x 17 scanning models only) Ledger in ( mm) (Available on 11 x 17 scanning models only) JIS B in ( mm) (Available on 11 x 17 scanning models only) A in ( mm) JIS B in ( mm) Letter 8 1/2 11 in ( mm) Legal 8 1/2 14 in ( mm) (Available on ADF models and 11 x 17 scanning models) A in ( mm) Executive 7 1/4 10 1/2 in ( mm) Business Card in (90 60 mm) To scan business cards, choose the Business Card size, and then put the business card face down at the top left of the scanner glass. Photo 4 6in (10 15 cm) Index Card 5 8 in ( mm) Photo L 3.5 5in ( mm) Photo 2L 5 7in (13 18 cm) Postcard in ( mm) Postcard 2 (Double) in ( mm) Custom For Models without a scanner ADF User adjustable from in. ( mm) to in. ( mm) For Letter scanning models with ADF User adjustable from in. ( mm) to in. ( mm) For scanning models User adjustable from in. ( mm) to in. ( mm) 2 42

51 Scanning If you choose Custom as the size, the Custom Document Size dialog box appears. 2 Enter the Name, Width and Height of the document. You can choose mm or inch as the unit for Width and Height. You can see the actual paper size you chose on the screen. Width: shows the width of scanning area. Height: shows the height of scanning area. Data Size: shows the approximate data size in Bitmap format. The size will vary depending on the type of file, resolution and number of colors used. 43

52 Scanning Scanning a document using the WIA driver (For Windows XP/Windows Vista ) 2 WIA compliant 2 2 For Windows XP/Windows Vista you can choose Windows Image Acquisition (WIA) when scanning images. You can scan images directly into the PaperPort 11SE viewer that Brother included with your machine or you can scan images directly into any other applications that support WIA or TWAIN scanning. Scanning a document into the PC 2 There are two ways to scan a whole page. You can either use the ADF (automatic document feeder) or the Flatbed scanner glass. If you want to scan and then crop a portion of a page after pre-scanning the document, you must scan using the scanner glass (Flatbed). (See Pre-Scanning and cropping a portion using the scanner glass on page 46.) a Load your document. b Start the ScanSoft PaperPort 11SE software that was installed during the MFL-Pro Suite installationto scan a document. The instructions for scanning in this Guide are based on ScanSoft PaperPort 11SE. The process will vary when scanning from other applications. c Click File, then Scan or Get Photo. You can also click the Scan or Get Photo button. The Scan or Get Photo panel appears on the left side of the screen. d Click Select button. e Choose WIA-Brother MFC-XXXX or WIA-Brother MFC-XXXX LAN from the Available Scanners list. (Where XXXX is your model name.) If you choose TW-Brother MFC-XXXX, the TWAIN driver will start. f Check the Display scanner dialog box on the Scan or Get Photo panel. g Click Scan. The Scan dialog box appears. 44

53 Scanning h Adjust the following settings, if needed, in the Scanner Setup dialog box: Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Page size i Choose Document Feeder from the Paper source drop-down list (1). j Choose the picture type (2). k Choose the Page size from the drop-down list (4). l If you want to change some advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose the settings. 45

54 Scanning By default, the scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Brother Scanner Utility. (See Brother Scanner Utility on page 48.) 2 Pre-Scanning and cropping a portion using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a Put the document face down on the scanner glass. b Choose Flatbed in the Paper source drop-down list (1). If your machine has no Auto Document Feeder (ADF), you do not need to specify the Paper source Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Scanning area c Choose the picture type (2). d Click Preview. The whole image is scanned into the PC and appears in the scanning area (4). 46

55 Scanning e Press and hold down the left mouse button and drag it over the portion you want to scan. 2 f If you need to access advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you choose settings. g Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in the PaperPort 11SE window (or your application window). 47

56 Scanning Brother Scanner Utility 2 The Brother Scanner Utility is used to configure the WIA scanner driver for resolutions greater than 1200 dpi and for changing the Maximum Scanning Size setting. For Letter scanning models If you want to set Legal size as the default size, check Legal in the Brother Scanner Utility dialog box. You must restart your PC for the new settings to take effect. For 11 x 17 scanning models If you want to choose Tabloid or Legal size as the scan page size, check A3/Ledger in the Brother Scanner Utility dialog box. You must restart your PC for the new settings to take effect. 2 If you scan the document at a resolution of greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file. Running the utility You can run the utility by clicking the Scanner Utility located in Start/All Programs/Brother/MFC-XXXX menu (where XXXX is your model name)/scanner Settings. 48