Microsoft Office Word 2010 Graphics 1

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1 The Insert Ribbon Insert images (jpg, tiff, etc.) from existing files Insert drawings and other images from Office Online Insert various standard shapes (stars, rectangles) was Autoshapes in Office 2003 Insert fancy, decorative lettering Insert Smart Art graphics a wide variety of diagrams including organizational charts and flowcharts Insert charts (graphs) to present numerical data in picture form (creates linked Excel spreadsheet) Insert a Picture (an image -.jpg,.tiff,.gif, etc. -stored on the computer or a removable drive) On the Insert Ribbon, click the Picture button in the Illustrations group. An Insert Picture dialog box will launch; navigate to the location of your image and double click it. Resize a Picture Drag the round, pearl-like handles in the corners of the image to resize it while maintaining the aspect ratio (height to width ratio). Drag the square handles in the centers of the sides to change height or width independently. Rotate a Picture Drag the round green handle above the image to rotate it at any angle. Hold the Shift key while you drag the handle to restrict rotation to 15 degree increments. Rotation Handle Resize Handle maintains the original aspect ratio Resize Handle (change either height or width) Move a Picture Float the mouse pointer above the picture at a position that is not on top of a handle. The mouse pointer will look like a four-headed arrow with a white arrowhead superimposed on it ( ). Press the left mouse button and hold it; drag your hand to the new position and release the mouse button to drop the picture in place. If Text Wrapping (see below) is set to In Line with Text, you must drop the picture in an area occupied by text. If necessary, press Enter to create a blank line for the picture to be in. If Text Wrapping is set to anything else, the picture can be dragged to any location on the page. Page 1 of 5

2 The Picture Tools Format Ribbon Resize the image, or remove unwanted portions of it Convert picture to grayscale, black-andwhite, or to a watermark (washout) Choose from a variety of preset frames and effects (shadows, rotations, reflections) Create custom frames and effects Place the image at a fixed position with respect to the page Choose how text wraps around the image Text Wrapping [To quickly add sample text to a page, click in a blank line and type =rand(5,10). Press the enter key. Word generates 5 paragraphs, each containing 10 sentences. Other numbers yield other amounts of text] By default, Pictures (as well as Clip Art, Smart Art and Charts) are inserted with Text Wrapping set to In Line with Text in Word 2007 documents. To change Text Wrapping, click the image and go to the Picture Tools Format Ribbon. Click the Text Wrapping button ( ) in the Arrange group. Select the desired Text Wrapping style from the list. Text Wrapping Style In Line With Text Square Tight Behind Text In Front Of Text Top and Bottom Through Edit Wrap Points Effect The graphic behaves like a character in a sentence, moving with the words. Graphics with this Text Wrapping style cannot be repositioned freely, and cannot be grouped with other graphics by Shift-Click. Text wraps outside a rectangular boundary which outlines the graphic. Text wraps outside a boundary following the contours of the graphic. Text runs over top of the graphic use for watermarks. Graphic floats over text. Text is not allowed to be on either side of the graphic; only above and/or below. Like Tight, but allows text to wrap inside open portions of a shape. Requires you to manually edit the wrap points. Lets you customize the boundary for Tight Text Wrapping. Page 2 of 5

3 Crop and Resize a Picture from the Format Ribbon To crop, click the picture, then click the Crop button in the Size group. Cropping handles will appear at the edges of the picture; drag them to remove unwanted areas of the image. This is not a true crop; the pixels are only hidden and can be restored by dragging the cropping handles the other way. To set the image to a specific size, type the desired dimensions in the Shape Height and Width boxes in the Size group. Normally if you resize one dimension the other will change in proportion. To set the image to a specific size with a different aspect ratio, click the dialog box launcher in the Size group and uncheck Lock Aspect Ratio on the Size dialog box. Advanced Layout Options With the image selected, click the Position button in the Arrange group on the Format Ribbon. To position the image relative to the page margins, click one of the buttons under the With Text Wrapping heading. The image will be locked to the desired page location. Click More Layout Options brings up a dialog box that lets you align or position the image relative to other page components like margins and page edges, and customize text wrapping (eg, only allow text to wrap on one side of an image) The References Ribbon Add a Caption to a Picture Add captions to photos, figures and illustrations. Click the picture to select it. Click the References tab and click the Insert Caption button in the Captions group. If Text Wrapping is set to In Line with Text, the caption will appear on a blank line below the picture, with the same alignment as the picture itself. If Text Wrapping is set to anything else, the caption will appear in a floating text box immediately below the picture. They will not be grouped together, so if one is moved the other must also be moved. Page 3 of 5

4 Insert Clip Art (a drawing, photo, animation or sound supplied by Microsoft) On the Insert Ribbon, click the Clip Art button in the Illustrations group. The Clip Art task pane will open on the right side of the screen. Search for clips by typing keywords in the Search For box, and insert a clip by clicking it one time. Limit search results to a particular type using the box marked Results should be:. A very small selection of clip art comes pre-loaded on the computer; to get many more choices, click the Clip art on Office Online button at the bottom of the task pane and download desired clips. Working with Clip Art Once Clip Art images have been inserted into your Word document, they behave exactly the same way as Pictures. Insert a SmartArt graphic (process diagrams, graphical lists, etc.) On the Insert Ribbon, click the SmartArt button in the Illustrations group. A gallery of SmartArt categories appears; choose desired category and then click the particular SmartArt layout you want. Click OK to insert it. Crafts Yarn Knitting Socks When a SmartArt graphic is selected, Word displays two contextual ribbons: the Design Ribbon and the Format Ribbon. The SmartArt Design Ribbon The SmartArt Format Ribbon Working with SmartArt Adding Text: Click the text placeholders to type text on the various shapes of the graphic. As you enter text, a pane appears, showing the text as an outline and helping keep track of the levels and sublevels. (Not all designs accommodate sublevels.) Changing Layouts: Select from all available layout choices using the controls in the Layouts group on the Design Ribbon. Page 4 of 5

5 Changing Colors: Smart Art components recolor themselves when the Theme Colors are changed; recolor an individual shape using the tools in the Shape Styles group on the Format Ribbon or the SmartArt Styles group on the Design Ribbon. Discard all changes by clicking the Reset Graphic button in the Reset group on the Design Ribbon. For SmartArt graphics with picture placeholders, click the placeholder to browse for a picture; double click the picture to put it in place. Insert a Chart On the Insert Ribbon, click the Chart button in the Illustrations group. An Insert Chart dialog box will launch; click the desired chart type, then click OK. Microsoft Office will insert a chart with dummy data in the Word document and open a linked Microsoft Excel window. Enter the true data in the spreadsheet then close it; it will be saved as part of the Word document. Working with Charts Charts in Word are exactly the same as Charts in Excel. They are covered in detail in the Excel 4 class. File Formats for Saving Some advanced graphics types, such as SmartArt graphics, only work in Microsoft Word 2007 and If you need to send a document containing these graphics to people using earlier versions of Word, you must save it as a Word Document. The SmartArt graphics will be converted to non-editable bitmap images. To send documents to people who may not have Microsoft Word at all, you can save the documents as PDFs by clicking File, then Save As, and choosing PDF from the Files of Type box at the bottom of the Save As box. PDF files can be ed easily and they can be read using the free Adobe Reader software which most people already have on their computers. Page 5 of 5

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