RFP No. 718/30/06/2016

Transcription

1 Request for Proposals (RFP) for the provision of services to the CSIR for the design and establishment of a regional biosciences expert database for the Southern African Network for Biosciences RFP No. 718/30/06/2016 Date of Issue Friday, 20 May 2016 Closing Date Thursday, 30 June 2016 Place Tender box, CSIR Main Reception, Gate 3 ( North Gate) Enquiries Strategic Procurement Unit tender@csir.co.za CSIR business hours 08h00 16h30 Category Professional CSIR RFP No. 718/30/06/2016 Page 1 of 24

2 TABLE OF CONTENTS SECTION A TECHNICAL INFORMATION 3 1 INTRODUCTION 3 2 BACKGROUND 4 3 INVITATION FOR PROPOSAL 5 4 PROPOSAL SPECIFICATION 6 5 FUNCTIONAL EVALUATION CRITERIA 13 6 ELIMINATION CRITERIA 13 7 NATIONAL TREASURY CENTRAL SUPPLIER DATABASE REGISTRATION 14 SECTION B TERMS AND CONDITIONS 15 8 VENUE FOR PROPOSAL SUBMISSION 15 9 TENDER PROGRAMME SUBMISSION OF PROPOSALS DEADLINE FOR SUBMISSION AWARDING OF TENDERS EVALUATION PROCESS PRICING PROPOSAL VALIDITY PERIOD OF PROPOSAL APPOINTMENT OF SERVICE PROVIDER ENQUIRIES AND CONTACT WITH THE CSIR MEDIUM OF COMMUNICATION COST OF PROPOSAL CORRECTNESS OF RESPONSES VERIFICATION OF DOCUMENTS SUB-CONTRACTING ENGAGEMENT OF CONSULTANTS TRAVEL EXPENSES ADDITIONAL TERMS AND CONDITIONS CSIR RESERVES THE RIGHT TO DISCLAIMER 22 DECLARATION BY TENDERER ANNEXURE A: SCORING SHEET TO BE USED TO EVALUATE FUNCTIONALITY 24 CSIR RFP No. 718/30/06/2016 Page 2 of 24

3 SECTION A TECHNICAL INFORMATION 1 INTRODUCTION The Council for Scientific and Industrial Research (CSIR) is one of the leading scientific research and technology development organisations in Africa. In partnership with national and international research and technology institutions, CSIR undertakes directed and multidisciplinary research and technology innovation that contributes to the improvement of the quality of life of South Africans. The CSIR s main site is in Pretoria while it is represented in other provinces of South Africa through regional offices. Currently, the CSIR mandate is achieved through the Research, Development and Implementation (RD&I) value chain; depicted in figure 1 below. Figure 1: RDI Value Chain The Southern Africa Network for Biosciences (SANBio) is a NEPAD Agency Flagship for collaborative research, development and an innovation platform aimed at addressing Southern Africa's challenges in health and nutrition. It is one of the five Networks under the Consolidated CSIR RFP No. 718/30/06/2016 Page 3 of 24

4 Plan of Action for Science and Technology (African Biosciences Initiative) and was officially launched in August The SANBio Network was reconfigured in response to the 4 Pillars and 6 Priority Areas of the Science, Technology and Innovation Strategy for Africa (STISA a 10-year strategy which is part of the long-term African Union Agenda 2063). In line with STISA-2024, the SANBio Flagship and its supporting programmes are implemented on a regional multi-country basis outlined in the SANBio Business Plan. The Network is comprised of 12 of the Southern African Development Community (SADC) Member States and operates on a Regional Hub (The CSIR in South Africa) and Country Nodes model. The current SANBio Member States are Angola, Botswana, Malawi, Mauritius, Mozambique, Namibia, Lesotho, South Africa, Seychelles, Swaziland, Zambia and Zimbabwe. BioFISA is a Finnish-Southern African Partnership (BioFISA) Programme meant to strengthen the NEPAD SANBio Network. The second phase of the Programme started in April 2015 and will be implemented until February Funding under BioFISA II is aimed to support and strengthen biosciences research and development as well as human capacity development in the Southern African Development Community (SADC) through the existing NEPAD SANBio Network. As part of the support provided to SANBio, the BioFISA II Programme is assisting the Network develop a regional expert database to enhance knowledge exchange, collaboration and networking in the region. 2 BACKGROUND As networking and facilitation of scientific collaborations is an important facet of the SANBio mandate, the SANBio/BioFISA II Programme has undertaken to create a simplified and easy-to use expert database which enables experts in biosciences, especially those working directly or indirectly in the impact areas of health and nutrition, to connect and collaborate on related research. From preliminary research done by the SANBio/BioFISA II team, the general observation is that most universities have lists of their own staff on their websites, occasionally with short descriptions of their roles and expertise. However, such lists on the websites of even the most prestigious universities are limited when it comes to the amount of information provided as well CSIR RFP No. 718/30/06/2016 Page 4 of 24

5 as its accessibility (poor or no search functionality, only the barest of details). Most if not all of the university staff listings or expert databases with more extensive information are voluntary/opt-in. When it comes to alternatives for the database, Research Gate does provide publication and expertise information for scientists (if they have signed up for it). However, it is not readily accessible to the wider audience (you have to be a scientist to sign up and gain full access), even though some information on Research Gate can be accessed via e.g. Google search. Finding an expert in a certain research field in a certain country via Research Gate is not easy to do without full access. Despite the importance of biosciences in the region, individuals in the biosciences field continue to experience difficulty connecting to like-minded experts, consultants and funders. It has also been recognized that experts in the region are often unaware of similar research being conducted in different institutions in the region, resulting in disintegration and at times duplication of research efforts. To help address this, the SANBio/BioFISA II Programme is commissioning the development of an online expert database that enables experts in the region to share their profiles and research areas/research interests. It is envisioned that this platform will enable efficient information search (for researchers, funders, policy makers, foundations, companies and consultants, and development finance institutions) to facilitate networking and collaborative research and innovation in the region. 3 INVITATION FOR PROPOSAL Proposals are hereby invited for the provision of services to the CSIR for the design and establishment of a regional biosciences expert database for the Southern African Network for Biosciences (SANBio). The objective of this initiative is: To establish a Knowledge Management platform to simply answer: who are the experts in the Biosciences field in Southern Africa and internationally; To enable stakeholders to have a holistic view of Biosciences initiatives and the relative impact, in Africa; To foster collaboration between Bio-scientists CSIR RFP No. 718/30/06/2016 Page 5 of 24

6 4 PROPOSAL SPECIFICATION All proposals are to be submitted in a format specified in this RFP. However, tenderers are welcome to submit additional / alternative proposals over and above the originally specified format. The overall objective of the consultancy is to support the BioFISA II Programme in the development of an expert database that will enable biosciences experts to find accurate, up-todate information on experts and research being done in the region. The consultant should propose a system that allows experts in the region to enter and updated information voluntarily but at the same time have the necessary checks and balances for information verification. One option is for individuals home institutions/organizations/companies to verify the affiliation of the experts. Towards this end, a separate user category may need to be developed for institution/organization/company profiles. The consultant should map the needs of stakeholders to identify what sort of information would be most important for the database, as well as to propose ways to ensure that the database remains relevant for the region. The specific objective of the consultancy is to design and establish a regional biosciences expert database as a single, integrated ICT platform. The web-based system should be an online system that can be accessed remotely by stakeholders with different administrative rights. The system should have a flexible role-based user rights management system. Each user is assigned a role that specifies what information the user is allowed to view and what actions to perform. The database model preliminarily outlined is one where experts (as well as organizations and institutions) in the biosciences field (in the SANBio region or globally) can voluntarily submit their own information, e.g. name, photo, contact information, background organization, field of research/expertise, location and interests (funding, collaboration, consulting etc.). The location entered can be linked to Google Maps to allow search functions of the spread of experts, regionally/internationally, etc. Furthermore, functionality that would allow for importing data from other databases/ online platforms, e.g. LinkedIn, Research Gate etc. would be preferred if technically possible. The database will have extensive search functionality and provide a one-stop portal for the whole region without the need of navigating through numerous subpages of information to find what one CSIR RFP No. 718/30/06/2016 Page 6 of 24

7 is looking for. Advanced search and sorting functionality will provide interested parties an easy way to pinpoint the correct contacts suiting their needs. Part of the functionality for search on the database should include a drop down menu for search items in the bioscience thematic areas, for example: 1. Human health 2. Animal health 3. Nutrition The thematic areas will be discussed with the SANBio/BioFISA II team before being finalized. The developed database should incorporate extensive search functionality as well as user registration and accounts for updating and uploading user profiles. This should significantly reduce the administration resources needed to update the database by SANBio/BioFISA II team. The consultant should proposed some novel ideas of incentivizing the experts to keep their profiles updated, thus making the system more sustainable. 4.1 Expert Database System Overview The use case diagram below provides a high level view of the system functionality and its overall interaction with the relevant stakeholders. CSIR RFP No. 718/30/06/2016 Page 7 of 24

8 Figure 1: SANBio Expert Database System Use Cases Diagram 4.2 Functional Requirements The functional requirements are derived from the use case diagram: Table 1: Use Case Description Use Case (UC) Description UC1: Register Expert The system should allow the Expert register to receive a user name and password; to login UC2: Expert Profile Upload Once logged-in, the system should allow the Expert to upload their skills (expertise) and other relevant information specified in the Business Information Requirements section. UC3: Notification UC4: Search UC5: View Reports Furthermore, the Content Manager will provide quality assurance services before profile is officially published. The Content Manager should receive notifications when content (either new content of modifications to existing content) is uploaded. The system should enable a user to search experts by name, project, field of study and organization at the very least. The system should allow relevant stakeholders to view reports as specified in the Business Information Requirements section. CSIR RFP No. 718/30/06/2016 Page 8 of 24

9 UC6: Expert Collaboration UC7: User Account Management These reports should exportable to.pdf and.xlsx file extensions The system should enable Experts to collaborate by way of blogs (i.e. where they share best practices and the like) The system to allow the System Administrator to manage user account queries. 4.3 Stakeholders Typically, stakeholders are categorised as follows: Customers, Employees, Owners, Managers, Regulators, Competitors, Partners and Supplier. However, in this context, the relevant stakeholders are: Researcher/Expert Funder/Donor Private sector Policy makers Experts are further subdivided into different competency areas under the impact areas of health and nutrition 4.4 Data Types The database should handle the following content types: Text Images Audio Video 4.5 Non-Functional Requirements (NFR) The stakeholder concerns may be summarized as follows: Table 2: NFR Requirement Level of Importance NFR1: User Experience 35% NFR2: Security 30% NFR3: Reliability 20% NFR4: Performance 15% CSIR RFP No. 718/30/06/2016 Page 9 of 24

10 4.6 Business Information Requirements (BIR) This table expresses the minimum set of data attributes required per data entity Table 2: Business Information Requirements Requirement Description BIR1: Expert Curriculum European Curriculum Vitae Standard Format to enable Vitae Format automated data extraction BIR2: Project Information BIR3: Experience BIR4: Expert Skills BIR5: Personal Information BIR6: Standard Report 1 BIR7: Standard Report 2 Project information should entail industry sector, purpose, project name, project sponsor, start and end dates The Expert should provide the following information: organization name, duration of employment, occupation, role(s), current position and publications The Expert should provide information articulating their Competencies, Academic Qualifications, Professional Qualifications and Awards. Links to profiles on LinkedIn, ResearchGate and Academia.edu Language, Age, Country of Residence, First Name, Last Name, Gender and Citizenship Show a relationship between experts, fields, industries, projects and geographical area Show the number of experts, field, industry and project per quarter, geographical area, per quarter and per year 4.7 Platform The solution should be developed on an open source content management platform. Moreover, the preferred platforms are: Drupal Word Press Lastly, a LAMP (Linux, Apache, MySQL and PHP) stack has been identified as the preferred option as opposed to WAMP (Windows, Apache, MySQL and PHP). CSIR RFP No. 718/30/06/2016 Page 10 of 24

11 4.8 Technical Submissions Part I (Technical Submissions): The solution providers are required to submit the following: 1. Solution Architecture (Logical and Physical Views with protocols) 2. Project Execution Plan 3. Marketing Plan 4. Site References 5. Company Profile 6. Qualifications The consultant is expected to conduct a detailed requirements gathering, analysis and definition with the relevant stakeholders before completing the web-application. The tasks to be implemented by the short-term experts are: Carry out initial consultation with the SANBio/BPU key staff to ensure that the consultant and the client have the same understanding of the requirements for this assignment; Carry out a stakeholder survey to determine what the experts in the region would like to see in the expert database; Prepare brief outline for the proposed system and contents for comments and incorporate relevant changes which should be included in the Inception Report; Develop a web-based database using the agile approach with specified features and a dashboards different users and administration rights; The main administrative rights should make provision for report generation and moderation of entries. The reports generated should be exportable to MS Word, MS Excel and PDF; Develop operation and maintenance guidelines for the expert database and conduct a training session on the operation of the system for the SANBio/BioFISA II team and Programme stakeholders to ensure effective use of the platform; Provide maintenance and troubleshooting support for the web-based system. An indication of these costs should be made in the financial proposal if separate from the main proposal as the maintenance will be in a separate agreement with the service provider. CSIR RFP No. 718/30/06/2016 Page 11 of 24

12 Furthermore The system should include a mechanism to allow an applicant to create a user profile and modify their information. Expected results This assignment is expected to result in the following outputs: An inception report outlining the methodology that will be used for the web-based system to guide discussions on key issues for design, and implementation of the platform; A well-tested, functional online expert database that is easy to use, appealing and sustainable with limited moderation and administration requirements; An operation and maintenance manual/guidelines for the database; Training of the SANBio/BioFISA II team and other stakeholders as well as training module from this training. Process The consultant(s) shall work closely with the BioFISA II Programme Unit and key actors and stakeholders of the SANBio/BioFISA II Programme to ensure high quality output from the assignment. The contracted implementing party will report to the BioFISA II Programme Chief Technical Advisor and Programme Manager, who supervise them. The consultancy will take place during April-May The consultants should submit their proposed methodology and work plan for this application as part of their technical proposal. This will be elaborated during the inception phase and will be agreed on with the BPU. Duty station: at the assignment will mainly be home-base. Financial Submissions The financial proposal should include the following and submitted separately: 1. Cost of consultancy itemised as in work schedule and the grand total for consultancy CSIR RFP No. 718/30/06/2016 Page 12 of 24

13 2. Cost of travel to meet with SANBio/BioFISA II, testing and deployment of system 3. Cost of hosting if necessary until February Cost of support and maintenance from deployment to February FUNCTIONAL EVALUATION CRITERIA 5.1 The evaluation of the functional / technical detail of the proposal will be based on the following criteria: No. Criteria Weight 1 Execution Plan 20% 2 Company Track Record and references 10% 3 Solution Architecture 15% 4 Professional and Technical Qualifications 30% and Competence 5 Support Service 20% 6 Marketing Plan 5% Total Proposals with functionality / technical points of less than the pre-determined minimum overall percentage of 70% and less than 50% on any of the individual criteria will be eliminated from further evaluation. 5.3 Refer to Annexure A for the scoring sheet that will be used to evaluate functionality. 6 ELIMINATION CRITERIA Proposals will be eliminated under the following conditions: Submission after the deadline; Proposals submitted at incorrect location; No proprietary solutions will be accepted; and Only cloud and/or hosted solutions will be accepted. It is important that the following is also submitted as part of the proposal: A financial proposal with details on how the funds requested are allocated A technical proposal with a detailed methodology on how the assignment will be carried out; CSIR RFP No. 718/30/06/2016 Page 13 of 24

14 CVs and any professional registration forms of the team that will conduct the work, please include CVs and signed letters of reference with the technical proposal 7 NATIONAL TREASURY CENTRAL SUPPLIER DATABASE REGISTRATION Before any negotiations will start with the winning bidder it will be required from the winning bidder to: be registered on National Treasury s Central Supplier Database (CSD). Registrations can be completed online at: provide the CSIR of their CSD registration number; and provide the CSIR with a certified copy of their B-BBEE certificate. If no certificate can be provided, no points will be scored during the evaluation process. (RSA suppliers only) CSIR RFP No. 718/30/06/2016 Page 14 of 24

15 SECTION B TERMS AND CONDITIONS 8 VENUE FOR PROPOSAL SUBMISSION All proposals must be submitted at: CSIR GATE 03 - Main Reception Area (in the Tender box) at the following address Council for Scientific and Industrial Research (CSIR) Meiring Naudé Road Brummeria Pretoria 9 TENDER PROGRAMME The tender program, as currently envisaged, incorporates the following key dates: Issue of tender documents: 20 May 2016 Last date for submission of queries 24 June 2016 Closing / submission Date: 30 June 2016 Estimate appointment date of successful tenderer: 11 June 2016 Estimated contract duration (in months/years) 3 years 10 SUBMISSION OF PROPOSALS 10.1 All proposals are to be sealed. No open proposals will be accepted All proposals are to be clearly marked with the RFP number and the name of the tenderer on the outside of the main package. Proposals must consist of two parts, each of which is placed in a separate sealed package clearly marked: PART 1: Technical Proposal: RFP No.: 718/30/06/2016 PART 2: Pricing Proposal, B-BBEE and other Mandatory Documentation: RFP No.: 718/30/06/ Proposals submitted by companies must be signed by a person or persons duly authorised. CSIR RFP No. 718/30/06/2016 Page 15 of 24

16 10.4 The CSIR will award the contract to qualified tenderer(s) whose proposal is determined to be the most advantageous to the CSIR, taking into consideration the technical (functional) solution, price and B-BBEE. 11 DEADLINE FOR SUBMISSION Proposals shall be submitted at the address mentioned above no later than the closing date of Thursday, 30 June 2016 during CSIR s business hours. The CSIR business hours are between 08h00 and 16h30. Where a proposal is not received by the CSIR by the due date and stipulated place, it will be regarded as a late tender. Late tenders will not be considered. 12 AWARDING OF TENDERS 12.1 Awarding of tenders will be published on the National Treasury e-tender portal or the CSIR s tender website. No regret letters will be sent out. 13 EVALUATION PROCESS 13.1 Evaluation of proposals All proposals will be evaluated by an evaluation team for functionality, price and B-BBEE. Based on the results of the evaluation process and upon successful negotiations, the CSIR will approve the awarding of the contract to successful tenderers. A two-phase evaluation process will be followed. The first phase includes evaluation of the elimination and functionality criteria; The second phase includes the evaluation of price and B-BBEE status. Pricing Proposals will only be considered after functionality phase has been adjudicated and accepted. Only proposals that achieved the specified minimum qualification scores for functionality will be evaluated further using the preference points system Preference points system The 80/20 preference point system will be used where 80 points will be dedicated to price and 20 points to B-BBEE status. If all tenders received are more than R1m, the proposal will be cancelled and re-issued. CSIR RFP No. 718/30/06/2016 Page 16 of 24

17 14 PRICING PROPOSAL 14.1 Pricing proposal must be cross-referenced to the sections in the Technical Proposal. Any options offered must be clearly labelled. Separate pricing must be provided for each option offered to ensure that pricing comparisons are clear and unambiguous Price needs to be provided in South African Rand (excl. VAT), with details on price elements that are subject to escalation and exchange rate fluctuations clearly indicated Price should include additional cost elements such as freight, insurance until acceptance, duty where applicable An indication of the after services costs until 2018 should be included in the pricing proposal separately 14.5 Only firm prices* will be accepted during the tender validity period. Non firm prices** (including prices subject to rates of exchange variations) will not be considered. *Firm price is the price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax which, in terms of a law or regulation is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract; **Non-firm price is all prices other than firm prices Payment will be according to the CSIR Payment Terms and Conditions. 15 VALIDITY PERIOD OF PROPOSAL Each proposal shall be valid for a minimum period of three (3) months calculated from the closing date. CSIR RFP No. 718/30/06/2016 Page 17 of 24

18 16 APPOINTMENT OF SERVICE PROVIDER 16.1 The contract will be awarded to the tenderer who scores the highest total number of points during the evaluation process, except where the law permits otherwise Appointment as a successful service provider shall be subject to the parties agreeing to mutually acceptable contractual terms and conditions. In the event of the parties failing to reach such agreement CSIR reserves the right to appoint an alternative supplier Awarding of contracts will be announced on the National Treasury website and no regret letters will be sent to unsuccessful bidders. 17 ENQUIRIES AND CONTACT WITH THE CSIR Any enquiry regarding this RFP shall be submitted in writing to CSIR at tender@csir.co.za with RFP No 000/30/06/ The provision of services to the CSIR for the design and establishment of a regional biosciences expert database for the Southern African Network for Biosciences as the subject. Any other contact with CSIR personnel involved in this tender is not permitted during the RFP process other than as required through existing service arrangements or as requested by the CSIR as part of the RFP process. 18 MEDIUM OF COMMUNICATION All documentation submitted in response to this RFP must be in English. 19 COST OF PROPOSAL Tenderers are expected to fully acquaint themselves with the conditions, requirements and specifications of this RFP before submitting proposals. Each tenderer assumes all risks for resource commitment and expenses, direct or indirect, of proposal preparation and participation throughout the RFP process. The CSIR is not responsible directly or indirectly for any costs incurred by tenderers. CSIR RFP No. 718/30/06/2016 Page 18 of 24

19 20 CORRECTNESS OF RESPONSES 20.1 The tenderer must confirm satisfaction regarding the correctness and validity of their proposal and that all prices and rates quoted cover all the work/items specified in the RFP. The prices and rates quoted must cover all obligations under any resulting contract The tenderer accepts that any mistakes regarding prices and calculations will be at their own risk. 21 VERIFICATION OF DOCUMENTS 21.1 Tenderers should check the numbers of the pages to satisfy themselves that none are missing or duplicated. No liability will be accepted by the CSIR in regard to anything arising from the fact that pages are missing or duplicated One hard copy and one electronic copy (CD or USB memory key) of each proposal must be submitted. In the event of a contradiction between the submitted copies, the hard copy shall take precedence Pricing schedule and B-BBEE credentials should be submitted with the proposal, but as a separate document and no such information should be available in the technical proposal If a courier service company is being used for delivery of the proposal document, the RFP description must be endorsed on the delivery note/courier packaging to ensure that documents are delivered to the tender box, by the stipulated due date. 22 SUB-CONTRACTING 22.1 A tenderer will not be awarded points for B-BBEE status level if it is indicated in the tender documents that such a tenderer intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a tenderer qualifies for, unless the intended sub-contractor is an exempted micro enterprise that has the capability and ability to execute the sub-contract A tenderer awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher B-BBEE status CSIR RFP No. 718/30/06/2016 Page 19 of 24

20 level than the person concerned, unless the contract is sub-contracted to an exempted micro enterprise that has the capability and ability to execute the sub-contract. 23 ENGAGEMENT OF CONSULTANTS The consultants will only be remunerated at the rates: 23.1 Determined in the "Guideline for fees", issued by the South African Institute of Chartered Accountants (SAICA); or 23.2 Set out in the "Guide on Hourly Fee Rates for Consultants", by the Department of Public Service and Administration (DPSA); or 23.3 Prescribed by the body - regulating the profession of the consultant. 24 TRAVEL EXPENSES 24.1 All travel expenses for the CSIR s account, be it directly via the CSIR s travel agent or indirectly via re-imbursements, must be in line with the CSIR s travel policy. The following will apply: Only economy class tickets will be used A maximum of R1300 per night for accommodation, dinner, breakfast and parking will be allowed No car rentals of more than a Group B will be accommodated. 25 ADDITIONAL TERMS AND CONDITIONS 25.1 A tenderer shall not assume that information and/or documents supplied to CSIR, at any time prior to this request, are still available to CSIR, and shall consequently not make any reference to such information document in its response to this request Copies of any affiliations, memberships and/or accreditations that support your submission must be included in the tender. CSIR RFP No. 718/30/06/2016 Page 20 of 24

21 25.3 In case of proposal from a joint venture, the following must be submitted together with the proposal: Joint venture Agreement including split of work signed by both parties; The original or certified copy of the B-BBEE certificate of the joint venture; The Tax Clearance Certificate of each joint venture member; Proof of ownership/shareholder certificates/copies; and Company registration certificates An omission to disclose material information, a factual inaccuracy, and/or a misrepresentation of fact may result in the disqualification of a tender, or cancellation of any subsequent contract Failure to comply with any of the terms and conditions as set out in this document will invalidate the Proposal. 26 CSIR RESERVES THE RIGHT TO 26.1 Extend the closing date; 26.2 Verify any information contained in a proposal; 26.3 Request documentary proof regarding any tendering issue; 26.4 Give preference to locally manufactured goods; 26.5 Appoint one or more service providers, separately or jointly (whether or not they submitted a joint proposal); 26.6 Award this RFP as a whole or in part; 26.7 Cancel or withdraw this RFP as a whole or in part. CSIR RFP No. 718/30/06/2016 Page 21 of 24

22 27 DISCLAIMER This RFP is a request for proposals only and not an offer document. Answers to this RFP must not be construed as acceptance of an offer or imply the existence of a contract between the parties. By submission of its proposal, tenderers shall be deemed to have satisfied themselves with and to have accepted all Terms & Conditions of this RFP. The CSIR makes no representation, warranty, assurance, guarantee or endorsements to tenderer concerning the RFP, whether with regard to its accuracy, completeness or otherwise and the CSIR shall have no liability towards the tenderer or any other party in connection therewith. CSIR RFP No. 718/30/06/2016 Page 22 of 24

23 DECLARATION BY TENDERER Only tenderers who completed the declaration below will be considered for evaluation. RFP No: 000/30/06/2016 I hereby undertake to render services described in the attached tendering documents to CSIR in accordance with the requirements and task directives / proposal specifications stipulated in RFP No.... at the price/s quoted. My offer/s remains binding upon me and open for acceptance by the CSIR during the validity period indicated and calculated from the closing date of the proposal. I confirm that I am satisfied with regards to the correctness and validity of my proposal; that the price(s) and rate(s) quoted cover all the services specified in the proposal documents; that the price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk. I accept full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on me under this proposal as the principal liable for the due fulfilment of this proposal. I declare that I have no participation in any collusive practices with any tenderer or any other person regarding this or any other proposal. I accept that the CSIR may take appropriate actions, deemed necessary, should there be a conflict of interest or if this declaration proves to be false. I confirm that I am duly authorised to sign this proposal. NAME (PRINT). CAPACITY. SIGNATURE. NAME OF FIRM.. WITNESSES DATE:... DATE. CSIR RFP No. 718/30/06/2016 Page 23 of 24

24 28 ANNEXURE A: Scoring sheet to be used to evaluate functionality Submission Score Description Weighting 0 = No systems developed Item 1: Company 5 = 1 Three-tier or 2 Two-tier architecture applications, 1 Site reference Track Record 10% 7 = 2 Three-tier or 3 Two-tier architecture applications, 2 Site references and references 10 = 4 Three-tier or 5 Two-tier architecture applications, 4 Site references Item 2: Professional and Technical Qualifications and Competence Item 3: Execution Plan Item 4: Support Service Item 5: Marketing Plan Item 6: Solution Architecture 0 = No qualifications 5 = 1 PHP 5 Certification or 1 Database Certification or 1 Linux Certification 7 = 2 PHP 5 Certification or 1 Java EE Certification or 2 Linux Certification 10 = 3 PHP 5 Certification or 2 Java EE Certifications or 2 Linux 0 = No plan submitted 5 = Activity Schedule, No Method, *60 day delivery 7 = Deliverable Schedule, Activity Schedule, No Method, *40 day delivery 10 = Deliverable Schedule, Activity Schedule, Methodology submitted, *30 day delivery 0 = No Support service 5 = 24 hour turn-around time, No on-site support 7 = 24 hour turn-around time, 8 hour On-site support 10 = 8 hour turn-around time, 8 hour On-site support 0 = No marketing plan submitted 7 = Marketing plan submitted 0 = No architecture submitted 5 = Logical view, with all non-functional requirements handled 7 = Physical view, with all non-functional requirements handled 10 = Logical and Physical Views with all non-functional requirements handled 30% 20% 20% 5% 15% CSIR RFP No. 718/30/06/2016 Page 24 of 24