REQUEST FOR PROPOSALS

Transcription

1 ENQUIRIES : SUPPLY CHAIN MANAGEMENT UNIT TEL NO. : + 27 (0) procurement@mgsl.co.za FAX NO WEBSITE : : + 27 (0) Hull Street, Cnr. 8th Street and Hull Streets Vrededorp, Johannesburg, 2092 Postnet Suite No. 161, Private Bag X9 Melville, 2109 REQUEST FOR PROPOSALS PROVISION OF TRAININIG & ONSITE SUPPORT TO TEACHERS TO INTEGRATE ICT IN TEACHING AND LEARNING IN 414 SCHOOLS IN THE GAUTENG PROVINCE MATTHEW GONIWE SCHOOL OF LEADERSHIP & GOVERNANCE (MGSLG)

2 TABLE OF CONTENTS 1. Introduction Objectives Scope of Services Methodology Pre-Qualification 4 6. Outputs and deliverables Evaluation Processes Mandatory Requirements Communication Prohibition of Restrictive Processes Fronting Presentation Compulsory Briefing Timeframe and Formal Contacts Packaging of Bid Contact details 9 Page 2

3 1. INTRODUCTION 1.1 Background Matthew Goniwe School of Leadership and Governance (MGSLG), an agency of the Gauteng Department of Education (GDE), was established in 2003 to serve as the capacity-building arm of the GDE to provide empirical and research-based quality intervention programmes for School Governing Bodies (SGBs) and School Management Teams (SMTs). It has since expanded its scope to include District Officials, Educators, Learners and Parents. 1.2 Statement of Intent MGSLG intends to contract suitable service provider/s to provide onsite and in-classroom support to teachers on the integration of ICT (information and communication technologies) on a full-time basis in 414 Gauteng Schools for a period of 6 months. At least one on-site fulltime trainer/supporter/mentor must be placed in each of the 414 schools for the period of 6 months. 2. OBJECTIVE The objective is to ensure that teachers receive the necessary support to be able to confidently integrate ICTs in the classroom teaching and learning in order to improve learner outcomes. 3. SCOPE OF SERVICES The following are the scope of services requirement for MGSLG: 3.1 Provision of training, onsite and in-classroom support to Grade 11 and 12 teachers in 375 secondary schools over a period of six (6) months 3.2 Provision of training, onsite and in-classroom support to all the teachers in 21 Full ICT schools over a period of six (6) months 3.3 Provision of training, onsite and in-classroom support to all the teachers in 18 newly-built schools over a period of six (6) months The services required must cover the end-to-end scope of training. The successful bidder must develop, implement, evaluate and manage the entire training process, including the onsite support of teachers. The on-site trainer will report and account directly to the principal of the school in addition to reporting to the service provider. Weekly reports of each trainer placed must be submitted to MGSLG the following Monday of the previous week. For development the support programme must: 1. Screen the teachers into categories according to their level of competence in ICT integration in the classroom using the interactive board, laptop and tablet 2. Cover the knowledge, skills, attitudes and competencies for each topic or sub-topic related to the use of and integration of the Interactive Board, Laptop and Tablet used by learners in the classroom 3. Ensure that the model of support is in line with the 10:20:70 framework which means that: a. 10% of the activities/exercises/tasks in each the topics or sub-topics in the learner manual must help teachers understand the concepts/knowledge on technology integration Page 3

4 b. 20% must involve teachers in a practical/demonstration/role-play to acquire the skills in the integration of all three types of devices in the classroom c. 70% of the exercises must provide teachers with on-the-job cases/experiences/problems to acquire competencies and proper attitudes as part of the work integrated learning support For implementation the support programme must: 1. Train and support an estimated number of teachers in identified schools in the usage and integration of the interactive board, laptop and tablet in the classroom 2. Ensure accreditation of the educators in the use of technology in the classroom by supporting them to complete Portfolio of Evidence in the form of technology integrated lessons and assessment activities, and 3. Provide support sessions to participants who struggle to make the desired progress For evaluation the support programme must: 1. Measure the immediate impact of the training intervention by administering a pre- and postevaluation instruments before and after each training session, and 2. Provide insight into the uptake of technology by teachers to inform decision making processes on the project on a weekly basis 4. METHODOLOGY 4.1. Pre and post analysis/baseline assessment 4.2. The Service Provider/s should articulate the conceptual framework within which the training and support programme will be provided using the 10:20:70 model 4.3. Specific examples and activities accommodating educators should be spelt out 4.4. The Service Provider/s must be able to use a blended approach to training and support 4.5. The Service Provider/s must demonstrate capacity of at least 414 high quality and certified Smart board trainers to provide training and onsite support to an estimated teachers in 414 identified Gauteng schools The Service Provider/s must provide proof of SACE accreditation and relevant SACE points for each of the proposed training Development The materials must be developed in accordance with the minimum standards for SACE endorsement taking into consideration development of knowledge, skills, attitudes and competencies in each topic and sub-topic414 identified Gauteng Schools Each topic or sub-topic must have activities that covers knowledge and understanding (at least 10%), demonstrations/practical component/case scenarios (20%) and workplace integrated learning (70%) Implementation The training approach must be blended, with 10% face-to-face classroom, 20% practical component/tasks/role plays and 70% on-the-job learning The Service Provider must ensure transfer of skills to School-based ICT Committees and four (4) members per school for the ongoing support of teachers in the identified schools Evaluation A pre- and post-instrument must be administered in addition to actual tests and assessments A tool will be used to track teacher competence in the classroom Page 4

5 4.9. Management The Service Provider will ensure that there is a senior project manager to coordinate all the end-toend training processes The Service Provider will attend all project related meetings The Service Provider will submit reports as required by the project The Service Provider must be certified by the Smart or Interactive board manufacturer as a trainer with capacity to certify students. Proof of certification must be submitted with the proposal. 5. PRE-QUALIFICATION COMPETENCIES & EXPERTISE REQUIREMENTS 5.1 Service Provider/s wishing to submit proposals should be in possession of up-to-date accreditation with the any other relevant quality assurer. 5.2 The training programs must be accredited and SACE endorsed 5.3 Service Provider/s should be financially stable latest annual report or latest audited financial statements should be provided 5.4 Service Provider/s should have at least 5 years and above proven experience in the integration of technology in the classroom 5.5 The actual trainers must be accredited in the relevant field of training 5.6 Service Provider/s should exhibit first-hand experience of working on training projects in collaboration with the education sector, other organisations and providers. 6. OUTPUTS AND DELIVERABLES The Service Provider should deliver the following: a) An estimated number of skilled teachers who have been trained and supported in the use and integration of an interactive board, laptop and tablet b) Onsite and in-classroom support of teachers in 414 schools across the Gauteng Province c) A training schedule clearly indicating placement of trainers and educators into training sessions d) ICT-integrated Learner Manuals, Facilitator s Guides and Assessment Tools e) Attendance registers f) Formative assessment reports g) Summative assessment reports h) Evaluation report on the impact of training comparing pre- and post-assessment questionnaires i) Weekly/Monthly progress reports j) Final Project Close Out Report 6. PRE-QUALIFICATION COMPETENCIES & EXPERTISE REQUIREMENTS 6.1 Service Provider/s wishing to submit proposals should have previous experience in integrating ICT in the classroom 6.2 Service Provider/s should demonstrate capacity to deliver within the required timeframes 6.3 Service Provider/s should be financially stable latest annual report or latest audited financial statements should be provided Page 5

6 6.4 Service Provider/s should have at least 5 years and above proven experience in the education and training sector 6.5 Service Provider/s should exhibit first-hand experience of working on projects in collaboration with the education sector, other organisations and providers. 7. OUTPUTS AND DELIVERABLES The Service Provider should deliver the following: a) A training schedule clearly indicating all training sessions b) An onsite support schedule indicating trainers and how and when teachers will be supported c) Training and support schedule for School-based ICT Committee Members per school d) Report on actual training with registers e) Extra support sessions where needed f) ICT-integrated Learner Manuals, Facilitator s Guides and Assessment Tools g) Formative assessment reports h) Summative assessment reports i) Evaluation report on the impact of training comparing pre- and post-assessment questionnaires j) Monthly progress reports k) Trained educators with required knowledge, skills, attitudes and competencies l) Final Project Close Out Report 7. EVALUATION PROCESS The Evaluation Process comprises the following stages: 7.1 Stage 1: Initial Screening Process During this phase bid documents will be reviewed to determine compliance with tax matters and whether original and valid tax clearance certificates have been submitted with the bid documents at closing date and time of bid. 7.2 Stage 2: Technical Evaluation a) Bids will be evaluated strictly according to the Bid Evaluation Criteria stipulated in this section of the Terms of Reference. During this stage bidders responses will be evaluated for functionality based on achieving a minimum score of sixty percent (80%) b) Bidders must, as part of their bid documents, submit supportive documentation for all technical requirements as indicated hereunder. The panel responsible for scoring the respective bids will evaluate and score all bids based on their submissions and the information provided. c) Bidders will not rate themselves, but need to ensure that all information is supplied as required. The Bid Evaluation Committee (BEC) will evaluate and score all responsive bids and will verify all documents submitted by the bidders. d) The panel members will individually evaluate the responses received against the following criteria as set out below: Evaluation Criteria Qualifications 1. Conceptual framework underpinning the training and support model. Weights 30 Page 6

7 Bidders must motivate and demonstrate how the proposed model will ensure attainment of programme objectives. 2. Knowledge of the policy environment governing curriculum 10 delivery in schools. 3. CVs and Personnel to be deployed in the project, stating the 10 qualifications and years of relevant experience of key personnel; and their roles and responsibilities in relation to this tender. 4. Experience in the integration of technology in the classroom, in 10 particular the use of tablets, smartboards & e-lesson plans. Provide contactable reference of similar work conducted in the last 2 years. 5. Experience in ICT Training material development and; facilitation 5 and/or training. Provide proof of materials developed and give reference for training provided in the last 2 years. 6. Project Plan. 10 The project plan must have a detailed scope of work and highlight the achievement of deliverables. 7. Relevant accreditation and/or endorsement; in particular SACE 5 endorsement and software training programme accreditation. 8. Capacity to deliver within given time frames and to manage the 10 targeted number of teachers. Link with the project plan, how the teachers will be clustered, when & where training will take place, including on-site support. 9. Financial capacity to carry out the project. 10 Bidders to provide proof or guarantees of asset ownership, last 6 months bank statements and or copies of agreements with backers or funders. Total 100 Threshold Score 80% We encourage promotion of B-BBEE through formation of consortiums and partnerships. e) Each panel member will rate each individual criterion on the score sheet using the following scale: Value Description 5 Excellent Meets and exceeds the functionality requirements 4 Very Good Above average compliance to the requirements 3 Good Satisfactory and should be adequate for stated element 2 Average Compliance to the requirements 1 Poor Unacceptable, does not meet set criteria Page 7

8 f) The value scored for each criterion will be multiplied with the specified weighting for the relevant criterion to obtain the marks scored for each criterion. These marks will be added and expressed as a fraction of the best possible score for all criteria. g) This score will be converted to a percentage and only bidders that have met or exceeded the minimum threshold of 80% for functionality will be evaluated and scored in terms of pricing and socio-economic goals as indicated hereunder. h) Any proposal not meeting a minimum score of 80 percent technical proposal will be disqualified and the financial proposal will remain unopened. 7.3 Stage 3: Price/Financial Stage Price, inclusive of VAT, will be evaluated as indicated below. a) In terms of regulation 5 of the Preferential Procurement Regulations pertaining to the Preferential Procurement Policy Framework Act, 2000 (Act 5 of 2000), responsive bids will be adjudicated by MGSLG on the 90/10 preference point for Broad-Based Black Economic Empowerment in terms of which points are awarded to bidders on the basis of: The bid price (maximum 90 points) Broad-Based Black Economic Empowerment as well as specific goals (maximum 10 points) b) The following formula will be used to calculate the points for price in respect of bidders with a Rand value below R1,000,000.00: Ps = 90 {1-(Pt P min)} (P min) Where Ps = Points scored for comparative price of bid under consideration Pt = Comparative price of bid under consideration inclusive of VAT P min=comparative price of lowest acceptable bid inclusive of VAT A maximum of 10 points may be awarded to a bidder for being a Broad-Based Economic Empowerment and/or subcontracting with a Broad-Based Black Economic Empowerment entity stipulated in the Preferential Procurement regulations. For this bid the maximum number of Broad-Based Black Economic Empowerment Status points that could be allocated to a bidder is indicated in the following section. c) MGSLG reserves the right to arrange contracts with more than one contractor. 7.4 B-BBEE Points The Preferential Procurement Policy Framework Act 2000 (PPPFA) Regulations were gazetted on 8 June 2011 (No ) and effective from 7 December These regulations require bidders to submit valid original or certified copies of their B-BBEE Status Level Certificates from a SANAS accredited verification agency and accredited auditing firm. The 90/10 preference points systems will be applied in accordance with the formula and applicable points provided for in the respective status level contributor tables in the Regulations. B-BBBEE Status Level of Contributor Number of Points (90/10 System) Page 8

9 Non-compliant Contributor 0 Failure to capture the required status level and to submit the required B-BBEE status level certificates will lead to a zero (0) status level for non-compliant service providers. a. The points scored by a bidder in respect of the points indicated above will be added to the points scored for price. b. Bidders are requested to complete the various preference claim forms in order to claim preference points. c. Only a bidder who has completed and signed the declaration part of the preference claim form will be considered for B-BBEE Status. d. Supply Chain Management may, before a bid is adjudicated or at any time, require a bidder to substantiate claims it has made with regards to B-BBEE Status. e. Points scored will be rounded off to the nearest 2 decimals. f. In the event that two or more bids have scored equal total points, the contract will be awarded to the bidder scoring the highest number of points for B-BBEE Status. Should two or more bids be equal in all respects, the award shall be decided by drawing of lots. g. A contract may, on reasonable and justifiable grounds, be awarded to a bid that did not score the highest number of points. 8 MANDATORY REQUIREMENTS The following documents are compulsory and should be submitted together with the proposal; Valid original tax clearance certificate Company registration documents Certified copies of Directors Identity Documents (IDs) together with copies of the company s shareholding portfolio B-BBEE Certificates Company profile highlighting B-BBEE status as far as management and shareholding is concerned Three recent references of similar work done. References should provide the contact name, position, contact telephone numbers, description of work performed and dates of engagement Details of probable team that will be tasked with the assignment and should include employee names, job title, short resume reflecting professional qualifications, date they joined the firm and current and previous work experience Tender Submission documents from MGSLG website ( as follows; Declaration of Interest Form Certificate of Independent Bid Determination Invitation to Bid Pricing Schedule Contract Form The bidder should apply for registration on the MGSLG Supplier Database. Application forms for registration are available on the MGSLG Website The duly completed application form should be submitted together with the proposal. Page 9

10 9 COMMUNICATION Supply Chain Management (SCM) Unit will communicate with bidders for, among others, where bid clarity is sought, to obtain information or to extend the validity period. Any communication either by facsimile, letter or electronic mail or any other form of correspondence to any official or representative of MGSLG in respect of this bid between the closing date and the award of the bid by the bidder is prohibited. 10 PROHIBITION OF RESTRICTIVE PRACTICES a. In terms of section 4(1) of the Competition Act No. 89 of 1998, as amended, an agreement between, or concerted practice by, firms, or a decision by an association of firms, is prohibited if it is between parties in a horizontal relationship and if a bidder(s) is (are) or a contractor(s) was/were involved in: Directly or indirectly fixing a purchase or selling price or any other trading condition Dividing markets by allocating customers, suppliers, territories or specific types of goods or services; or Collusive bidding b. If a bidder(s) or contractor(s), in the judgement of the purchaser, has/have engaged in any of the restrictive practices referred to above, the purchaser may, without prejudice to any other remedy provided for, invalidate the bid(s) for such item(s) offered or terminate the contract in whole or in part and refer the matter to the Competition Commission for investigation and possible imposition of administrative penalties as contemplated in the Competition Act No. 89 of FRONTING a. MGSLG, in compliance with regulations, supports the spirit of broad based black economic empowerment and recognises that real empowerment can only be achieved through individuals and businesses conducting themselves in accordance with the Constitution and in an honest, fair, equitable, transparent and legally compliant manner. Against this background the MGSLG condemns any form of fronting. b. MGSLG, in ensuring that bidders conduct themselves in an honest manner will, as part of the bid evaluation processes, conduct or initiate the necessary enquiries/investigations to determine that accuracy of the representation made in bid documents. Should any of the fronting indicators as contained in the Guidelines on Complex Structures and Transactions and Fronting, issued by the Department of Trade and Industry (DTI), be established during such enquiry/investigation, the onus will be on the bidder/contractor to prove that fronting does not exist. Failure to do so within 14 days from date of notification may invalidate the bid/contract and may also result in restriction of the bidder/contractor to conduct business with the public sector for a period not exceeding ten years, in addition to any other remedies MGSLG may have against the bidder/contractor concerned. 12 PRESENTATION MGSLG may require presentation/interviews from shortlisted bidders as part of the bid process. 13 NO BRIEFING SESSION Queries both on administrative and technical aspects of this tender must be directed to the following address: procurement@mgsl.co.za 14 TIMEFRAMES AND FORMAL CONTRACT Successful bidder(s) will be required to enter into formal contract with MGSLG. 15 PACKAGING OF BID Page 10

11 The bidder shall place both the sealed Technical Proposal and Price/Financial Proposal envelopes into an outer sealed envelope or package, and must be clearly marked as follows: 15.2 Functionality/Technical Proposal Bid No: 2015TDOSICT001 DESCRIPTION: Provision of Onsite Support to Teachers to Integrate ICT in Teaching and Learning Bid Closing date and Time: 16 October 2015 at 12h00 Name and Address of Bidder:... In this envelope, the bidder shall only address the technical aspects of the bid Price/financial proposal Bid No: 2015TDOSICT001 DESCRIPTION: Provision of Onsite Support to Teachers to Integrate ICT in Teaching and Learning Bid Closing date and Time: 16 October 2015 at 12h00 Name and Address of Bidder:... In this envelope, the bidder shall only provide the price/financial proposal. The Technical Proposal envelope and Financial Proposal envelope shall contain one original hard copy document. 16 CONTACT DETAILS MGSLG Supply Chain Management Private Bag X9, Melville, 2109 Postnet Suite 161, Melville, 2109 Physical Address: 40 Hull Street, Vrededorp For general enquiries: For technical enquiries: Page 11