Introduction and Overview

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1 Introduction and Overview

2 Review the basic features of the system Work with , calendar, contacts, and tasks Handout: Comparison of Outlook and Notes Handout: Outlook 2007 Quick Source

3 Saves District money ($30,000 per year) Easier to Use Single sign on (in Active Directory) Integrates with Office products More third party application support Better web interface Future integration with voice communications

4 Launch Outlook No login password necessary To Exit, on Menu Bar select File then Exit, or click X in upper right corner

5 For New items, Outlook uses the Office 2007 Fluent Interface: The Ribbon Tabs The Office Button The Quick Access Toolbar

6 Standard Toolbar Menu Bar Help Button

7 Navigation Pane Outlook Function Icons

8 Inbox Reading Pane Folders

9 Setting up your signature Tools > Options > Mail Format > Signatures Creating a Message Navigation Pane > Mail > New Selecting a Recipient Click on To or Cc, Select from Global Address List or Contacts Subject Message Body Enter text in message body, format as needed Send

10 Clipboard Basic text formatting Names Include (insert items) Documents, Mail Messages, Business Cards, Signatures Options Navigation Pane > Mail > New Proofing

11 Insert items Documents, Mail Messages, Business Cards, Signatures Tables Illustrations Pictures, Clip Art, Charts, Shapes (includes Live Preview) Links Text Symbols

12 Themes Fields Show BCC, Show From Format HTML, Plain Text, Rich Text Tracking Delivery and Read Recipts More Options Save Sent Items, Delay Delivery, Direct Replies To

13 Live Preview and Galleries included Clipboard Font Paragraphs Styles Zoom Editing

14 Click Office Button Select Send Select or as PDF attachment

15 On Menu Bar, Select Tools Select Out of Office Assistant Select Out of Office Auto Replies Enter date and time range Enter message for inside and outside senders To disable, select Do not send Out of Office auto replies

16 On Menu Bar, Select Tools Select Rules and Alerts Select New rule Select Rule Type Select a Rule Template Edit the Rule Description

17 from Global Address List goes to Inbox from Contacts goes to Inbox from Safe Senders List goes to Inbox All other goes into Junk E Mail Folder On Menu Bar, select Actions Select Junk E Mail Select Block or Add Function

18 You can subscribe to RSS (Really Simple Syndication) to get the latest news and information from popular websites Get the URL for the RSS feed In Navigation Pane, right click on RSS Feeds and select Add a New RSS Feed Paste your URL into the box, click Add, then click Yes

19 You can delegate rights to your Outlook information to others Send on Behalf of, Calendar updates, etc. On Menu Bar, select Tools, then select Options Select the Delegates tab Click Add, then select a delegate from the list Select the access rights for the delegate

20 Select the Calendar icon in the Navigation Pane Select a view type (day, week, month) To create a new appointment, click New on Standard Toolbar Or Double Click and date/time Fill in Appointment Info, then Save & Close

21 Select the Calendar icon in the Navigation Pane Select New and then Meeting Request from the Standard Toolbar Click the To button and select people to invite Enter a Subject in the next box Enter a location or select a room Enter any notes at the bottom, then Send The meeting should now appear on your calendar You will get Accept and Decline messages from invitees

22 Select the Contacts icon in the Navigation Pane To create a new contact, click New on Standard Tool Bar Fill in contact Info, then click Save & Close To look at the contact list in different ways, select from choices in Current View on left

23 Select the Tasks icon in the Navigation Pane To create a new task, click New on Standard Tool Bar Or Double Click and date/time Fill in contact Info, then click Save & Close To look at the contact list in different ways, select from choices in Current View on left

24 Outlook Web Access 2007 Very similar look and function of Outlook 2007 Requires Internet Explorer for full capability If using alternate browser (Firefox, Safari), OWA will launch in Light mode with limited functionality https://outlook.vcccd.edu

25

26

27 You will need Office 2007 (minimally Outlook 2007) loaded on your office computer or laptop Submit request to your campus IT department to move your mailbox to Exchange/Outlook Campus IT will coordinate with District IT to move the mailbox All , Contacts, Calendar, and Task Information will be copied to the new system Campus IT will configure Office 2007 on your computer to access the new system

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