Direct Reports: HR Assistant, PRO, IT Consultant, Receptionist, Office Messenger, Cleaner (contract)

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Oswin Dorsey
7 years ago
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1 Employee name: Job Title: Salma El-Ansary Manager HR & Admin Employee Department: Human Resources Section: Human Resources Job Objective Manage all recruitment and employee development activities including and not limited to manpower planning, training, career development and performance management for all ADMAF employees and ensure the provision of quality HR support. Organizational Relationships Reporting Relationships: Direct Reports: HR Assistant, PRO, IT Consultant, Receptionist, Office Messenger, Cleaner (contract) Internal Communication: HoDs All All staff within other departments/sections of ADMAF External Communication: Recruitment Agencies/Job Portal Companies Newspaper and other advertising agencies Insurance brokers and healthcare service providers Outsourced training providers HR Consultants Any related suppliers, like the Tourism and Culture Authority (TCA) and the office of HE the Patron Universities and schools Key Responsibilities/Duties Managerial Role: Manage and coordinate all HR functions and resources and ensure all functions are manner curately and in a timelyexecuted efficiently, ac Delegate and monitor functions, goals, objectives and programs of the HR section. Founder Prepare reports on the overall performance of the HR Section for the

Organizational Relationships Reporting Relationships: Direct Reports: HR Assistant, PRO, IT Consultant, Receptionist, Office Messenger, Cleaner (contract) Internal Communication: HoDs All All staff

2 Review and evaluate the work of staff under his/her supervision; ensure that HR programs re of appropriate quality; ensure that resources are used effectively and that all activities a with policies and procedures comply. when required on the progress of all work under his / her control Founder Advise the Organizational Role: ted to the HR availability of required resources to carry out all the tasks rela Ensure the Section functions according to the the team within the HR Section Perform performance appraisals for. Performance Appraisal Process h appropriate training skills and knowledge throug Ensure that all staff acquire the required programs n are Ensure that policies and procedures for various functions within the sectio documented and adhered to are identified to ensure that of ADMAF as a whole Ensure that all the technology needs processes are performed efficiently and cost effectively Functional Role: including gathering ADMAF Manage and review manpower planning activities for to ensure ADMAF s and sections withindepartment manpower requirements from all staffing of all present and future vacant positions; performing work load analysis and dentified manpower requirements developing manpower plans based on i Manage and review recruitment related activities such as developing recruitment plans and other routine activities such as and not limited to screening resumes, short listing Department candidates, scheduling interviews withsenior Managers Section Managers, / d issuing offer letters for selected candidates; conducting negotiations with the selecte candidate; discussing all employment formalities post acceptance of offer and developing nduction / orientation programs and executing for new hire i Manage the coordination with recruitment agencies/ job portal agencies for sourcing of es and the coordination with newspaper agencies to advertise on potential candidat ADMAF employment opportunities in gular basis and s and sections update their job descriptions on a redepartment Ensure all maintain copies ans and refer to the Section Review career development and employee career path pl Department Managers and/ orsenior Managers case of any issues in Review and approve Annual Performance Appraisal calendar and ensure timely communication of the same to all employees; facilitate the coordination with Section Department/anagersMSenior Managers to ensure that each activity (objective setting, within the interim review etc.) of the Annual Performance Appraisal process is completed

when required on the progress of all work under his / her control Founder Advise the Organizational Role: ted to the HR availability of required resources to carry out all the tasks rela Ensure the

3 stipulated timeframe Ensure proper maintenance and updating of employee records including promotions, contract and other related data,vacation entitlements, medical insurance records Manage and review all activities related to employee benefits administration including insurance among other benefits tions, claim administration etc. for medicalnomina Manage and facilitate the liaison with benefit providers like insurance brokers etc. to or other administrative communicate additions and deletions and resolve any claim related ssues i Oversee cleaning arrangements in ADMAF s office and manage the cleaning contract and cleaner. Manage and review the administration of all activities related to employee promotions es and benefits Review the monthly proposed payroll input including salaries, bonus ents are adjustment; ensure accuracy of benefit provisions, and that corrections and adjustm reflected as necessary ADMAF Monitor the maintenance and integrity of compensation databases for the employees in ADMAF ng needs ofmanage and review the identification of traini Department / coordination with Section ManagersSenior Managers to lead the xternal training development of training plans, design and coordination for internal / e delivery ers and facilitate coordination with Establish relationship with external training provid employees as and when required ADMAF them for training programs of prepared on an ADMAF Review and approve new/updated policies and procedures for annual basis luding, but not limited to hiring Ensure all databases related to the recruitment process inc rate, lead time for recruitment, job portal companies, recruitment agencies, universities are maintained properly related to recruitment Assistant HR Review and approve all other reports prepared by the pment and forward them along with manpower plan/ training plans and employee develo for final approval Founder etc to the s department Provide input with respect to the HR section budget for the preparation of the for approval Founder budget and submit to the mmunity and Education Department on volunteering and internship Work with the Co. opportunities for partner university and secondary school students in Abu Dhabi Manage the ADMAF's offices facilities and office maintanance, including and not limited. requests and issues to any electronic, mechanical, aesthetic Manage activities of the receptionist, office messenger and PRO and conduct their. performance appraisals. Manage and lead on employee enthusiasm / engagement initiatives and programs

for medicalnomina Manage and facilitate the liaison with benefit providers like insurance brokers etc.

4 . Manage the HRMS system and ensure that data is accurate and updated at all times. Manage employees' leaves and nititate reports as requested. Founder Perform other tasks related to HR function as they arise and as delegated by the Key Accountabilities Key Performance Measures Staff management and development No. of appraisals conducted per employee No. of relevant training courses for each employee per year Employee satisfaction index Staff turnover ratio Human Resources Career Development functions and processes Assessment of training and development needs and objectives, and provision of responsive programs and initiatives Effectiveness of Performance Management Process. Effectiveness of Compensation & Benefit administration functions Timeliness and accuracy in developing career and succession plans Compliance of functions to set policies and guidelines Acceptance of training programs by Section Managers/ Department Senior Managers Timely execution of training needs assessment programs Number of relevant training courses identified Timeliness and accuracy of conducting performance appraisals Employee satisfaction index Timeliness of updating employee records Timeliness and accuracy of generating the payroll input Management Reports Timeliness & Quality of Management Reports Job Specifications Core Competencies/Skills & Knowledge Knowledge Level

of appraisals conducted per employee No.

5 Knowledge of behavioural and administrative Human Resource Management Knowledge of UAE labor laws and regulations Advanced Intermediate Knowledge of Civil Service Law Intermediate Recruitment & Interviewing Advanced Knowledge of Automated HR systems Advanced Data Collection and Analysis Intermediate Knowledge of overall ADMAF operations Intermediate Staff Development Advanced Team Management Advanced Change Management Intermediate Resource and Budget Management Intermediate Presentation Skills Intermediate Communication and Relationship Management Advanced English Language Skills Advanced Technical English Language Skills (e.g. report writing) Advanced Arabic Language Skills Intermediate Technical Arabic Language Skills (e.g. report writing) Intermediate Computer Literacy Advanced Preferred Qualifications: Minimum of Bachelors Degree in Business Administration, with specialization in Human Resources or equivalent

Management Advanced Change Management Intermediate Resource and Budget Management Intermediate Presentation Skills Intermediate Communication and Relationship Management Advanced English Language

6 Preferably Masters Degree in Business Administration with specialization in Human Resources or equivalent Preferred Experience: A minimum of 6-8 years relevant experience in Human Resources Management in a public sector/ private organization. Signed: (Job Incumbent) Approved By: (Senior Manager) Date:

relevant experience in Human Resources Management in a public sector/

Training and Human Resources Manager

UNITED STATES BANKRUPTCY COURT SOUTHERN DISTRICT OF CALIFORNIA Training and Human Resources Manager Job Summary This position is located in the Administrative Section of the United States Bankruptcy Court