Training Business Area (TBA) Application User s Guide

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1 Training Business Area (TBA) Application User s Guide User s Guide for Version 3.2 March 27, 2014 FOR OFFICIAL USE ONLY i DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD contractors only; ADMINISTRATIVE OR OPERATIONAL USE; 29 OCT 08. Other requests shall be referred to the Acquisition Section, AFLCMC/HIAM, 200 E. Moore Drive, Maxwell AFB-Gunter Annex, AL DESTRUCTION NOTICE--Destroy by any method that will prevent disclosure of contents or reconstruction of the

2 User s Guide For Version 3.2 March 27, 2014 Table of Contents Page 1. Introduction Purpose Summary of Changes Overview Description TBA User Access Setting Up TBA for Your Organization TBA User Practice Environment Problem Resolution Contingency and Alternate Modes of Operation Acronyms, Abbreviations, and Definitions 5 2. Application Overview Application Environment and User Interface Application Functions User Roles Role Definitions and Capabilities Application Wide NOTES Section Voluntary Product Accessibility Template (VPAT) for TBA Getting Started Main Menus Top Tier TBA Enterprise Data Management and Production Enterprise Training Warehouse (ETW) and Utilization and Training Workshop (UTW) Component Functions Query ETW or UTW Products (CFETP, AFJQS, and CJQS) Copy CFETP, AFJQS, or CJQS from ETW to UTW for Revision Create New CFETP, AFJQS, or CJQS in UTW Add New Tasks to CFETP, AFJQS, or CJQS in UTW Copy (from Existing Products) Tasks to CFETP, AFJQS or CJQS in UTW Edit Tasks in CFETP, AFJQS or CJQS in UTW Review Product Task Changes Delete Tasks from CFETP, AFJQS or CJQS in UTW Add or Update CFETP, AFJQS or CJQS Product Verbiage (Part 1) in UTW Update Associated Product to Career Field(s) and Occupational Group(s) Publish Proposed Product for Review Add UTW Comments Accept/Decline Proposed Product View Comments Apply New or Revised Product (CFETP, AFJQS, or CJQS) from UTW to ETW Delete CFETP, AFJQS, or CJQS from UTW or ETW Organization Component Functions Add Workcenter Change or Delete a Workcenter Query Workcenter 51 ii DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD contractors only; ADMINISTRATIVE OR OPERATIONAL USE; 29 OCT 08. Other requests shall be referred to the Acquisition Section, AFLCMC/HIAM, 200 E. Moore Drive, Maxwell AFB-Gunter Annex, AL DESTRUCTION NOTICE--Destroy by any method that will prevent disclosure of contents or reconstruction of the

3 User s Guide For Version 3.2 March 27, Query Flight Query Squadron Query Wing Query Base Query MAJCOM Enterprise Course List (ECL) Add Course to ECL Find Courses in ECL Deactivate Courses in ECL Activate Courses in ECL Add Similar Course to ECL Update Course in ECL View ECL Course Details Middle Tier Workcenter Personnel and Training Management Employee Component Functions View Employee Gain Employee Add Employee Assign or Remove TBA Role to Employee Assign Employee to Supervisor Modify Employee Move Suspenses Additional Workcenter to Supervise Add Second Employee Type Lose Employee Archive or Unarchive Employee Training Manager Exemption Master Training Plan (MTP) and Master Task List (MTL) Component Functions Import MTP (MTL) Create MTP by Adding Product to MTP (MTL) Remove Product from MTP (MTL) Add or Remove Tasks in MTP (MTL) Add, Edit or Remove Workcenter JQS Task in MTP (MTL) Manage Task Groups Query Task Groups Manage Identifiers and Identify Deployment Tasks in MTP Query MTP (MTL) Master Course List (MCL) Add Course from ECL to MCL Remove Course from MCL Change Course in MCL Create Course Groups Manage Course Groups Delete Course Groups Query MCL Mass Update Mass Update Courses/Workcenters Mass Update Multiple People and Courses Update ITP for Single/Block Training 102 iii DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD contractors only; ADMINISTRATIVE OR OPERATIONAL USE; 29 OCT 08. Other requests shall be referred to the Acquisition Section, AFLCMC/HIAM, 200 E. Moore Drive, Maxwell AFB-Gunter Annex, AL DESTRUCTION NOTICE--Destroy by any method that will prevent disclosure of contents or reconstruction of the

4 User s Guide For Version 3.2 March 27, Bottom Tier - Individual Training Plan Management Individual Training Plan (ITP) Component Functions Add or Remove Trainer and Certifier in ITP Convert External Tasks into TBA Query Archived ITP Unarchive ITP Task Add/Remove Tasks Add Task Groups to ITP Conduct Orientation/Initial Evaluation Start ITP Task Enter ITP Task Complete Date Sign ITP Task (Trainee and Certifier) Electronic Signature Archive ITP Task Add Training Journal Entry Archive Journal Entries Query Active and Archived Journal Entries Complete Task Evaluation Reverse ITP Task Entry Document Unsatisfactory Progress on ITP Task Decertify ITP Task Query Suspended ITP Print ITP ITP Course Management Add/Remove Course(s) to ITP Add/Remove Course Group(s) Update Course Status View Individual Course List (ICL) Organizational Course Query Manage Suspenses and Notifications Suspenses and Notification Component Functions Task, Journal and Other Suspenses Product (CFETP, AFJQS, WJQS) Notifications Course Tracking Notifications Reports Report Component Functions Generate Enterprise Product Status Report Generate Enterprise 100% Task Coverage Report Generate Individual Task List Report Generate Master Task List Report Generate Personnel List Report Generate Task Coverage Report Generate Training Visibility Ledger Report Generate UTC Task Report 157 iv DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD contractors only; ADMINISTRATIVE OR OPERATIONAL USE; 29 OCT 08. Other requests shall be referred to the Acquisition Section, AFLCMC/HIAM, 200 E. Moore Drive, Maxwell AFB-Gunter Annex, AL DESTRUCTION NOTICE--Destroy by any method that will prevent disclosure of contents or reconstruction of the

5 User s Guide For Version 3.2 March 27, 2014 LIST OF FIGURES Figure Page Figure 1-1 TBA Set Up Overview... 4 Figure 1-2. Acronyms and Abbreviations... 6 Figure 2-1 TBA Component Overview Figure 2-2 TBA User Roles Figure 2-3. System Messages and DoD Warning Screen Figure 2-4. Change Role Screen Figure 2-5. Opening Menu Screen Figure 2-6. TBA Application Access Error Message Figure 3-1 Product Management View v DISTRIBUTION STATEMENT D: Distribution authorized to the Department of Defense and U.S. DoD contractors only; ADMINISTRATIVE OR OPERATIONAL USE; 29 OCT 08. Other requests shall be referred to the Acquisition Section, AFLCMC/HIAM, 200 E. Moore Drive, Maxwell AFB-Gunter Annex, AL DESTRUCTION NOTICE--Destroy by any method that will prevent disclosure of contents or reconstruction of the

6 User s Guide For Version Introduction This is the Application User s Guide for the Training Business Area (TBA) application. 1.1 Purpose The purpose of this guide is to provide an individual who is unfamiliar with Training Business Area (TBA) application the information needed to perform their roles in managing training information and on-the-job training requirements. 1.2 Summary of Changes Revision includes the below fixes/changes: o Added a function to retain unarchive tasks previously completed in trainees ITPs o Removed V3 from the orientation/initial Evaluation journal entry o When a certifier signed off a certified task the T was being removed Fixed TBA when the certifier signs a task the T is no longer being removed o The UTM cannot view/modify employees that have over 6,000 tasks assigned to the active and/or archive ITP. Fixed TBA to allow the UTM to view/modify employees with over 6,000 tasks o Added Ad Hoc Reporting This revision includes changes incorporated for TBA v3.2. o A new section (2.5) was added to address the Section 508 specifications for TBA. This paragraph includes a brief description of the 508 specifications as they affect the TBA application software and the associated Voluntary Product Accessibility Template (VPAT). o Section was updated to address the enhanced Import MTP functions. o Sections 4.1.2, 4.1.3, 4.1.6, and were updated to address the enhancements made to the initial evaluation functions. o The Distribution statement and the date were updated. 1.3 Overview Section 1 of this document contains introductory type information such as purpose, description, user access, TBA User Practice Environment, problem resolution and lists the acronyms used within this guide. Section 2 contains application overview, user roles, application wide notes and Getting Started information. Sections 3 through 5 identify the three main tiers or levels of functionality supporting the TBA component suite: Top Tier Comprises Organization, Enterprise Training Warehouse (ETW) which provides configuration management and storage of training products (Career Field Education and Training Plans, AF and Command Job Qualification Standards), and the Utilization and Training Workshop (UTW) which is utilized by Career Field Managers and others to make changes to their training products. The top tier contains capability create, update, deactivate and activate enterprise courses. Mid-Tier Employee, Workcenter Master Task List, Master Course List and Master 1 use; November Other requests for this document shall refer to the Program Management Officer AFPEO

7 Training Plan development Bottom Tier - Individual Training Plan management provides capability to create, add, delete, and archive employee training data to include tasks and course data. The capabilities of TBA are outlined in the sections of this The information provides detail instructions on how to use the application. Each function begins with a brief description of the function along with the roles that are authorized to perform that function. These sections walk the user through the sequence of actions to perform activities within the application. Section 6 provides information on managing suspenses and notifications. Section 7 defines the eight reports and the roles that are authorized to use the reports. 1.4 Description TBA is a Net-Centric, Global Combat Support Systems Air Force (GCSS-AF) Integration Framework (IF) Web-Based application providing Air Force War fighters with global, real-time visibility into technical qualifications, certifications and training status Air Force wide. TBA supports base, wing and workcenter level training management activities by automating training management business processes. The primary users will be any personnel directly involved in base level training management activities. 1.5 TBA User Access The TBA application uses the GCSS-AF security layer to control access and privileges. Tivoli Access Manager (TAM) is the software application used to manage user security profiles within the AF Portal. TBA leverages this capability using the TAM profile to determine access to TBA. Once the user has an active AF Portal account established, the TAM profile is synchronized with the TBA application. In other words, anyone with an AF Portal account will be able to see the TBA hyperlink under the Portal s Application A-Z Listing. NOTE: This does not mean that the user can access the application or have roles assigned in TBA to navigate functions and features. The Personnel Manager establishes TBA user profiles and roles see Add Employee paragraph, and the Role Manager, see Assign or Remove TBA Role to Employee paragraph respectively. To self-register for an AF Portal user account go to https://www.my.af.mil/; click on selfregistration and fill out the online form. A confirmation message is displayed once registration is completed and separate s will be sent with User-ID and password information. If an is not received within 24 hours, contact the Help Desk for assistance at DSN: Once a user receives s with User-ID and password information, the user must logon to the portal and change the password for the account to become active. At this time, a user account is created within TAM. Once the portal account is activated, the user will have access to the TBA application. 1.6 Setting Up TBA for Your Organization This section provides a brief overview of how organizational structures, employees, Master Training Plans, Individual Training Plans & various training process functions are established and conducted in TBA. The bullets below describe the process that is depicted in Figure 1-1. Icon 1: Initially, organizational structures (MAJCOM, NAF, Wing, Group, Squadron and Flight) were established from Manpower Data System & Air Force Historical Office. Any changes to the structures due to reorganization must be accomplished by the Enterprise Data Manager through official notification/coordination from the MAJCOM. Icon 2: The MAJCOM is responsible for creating (or delegating the responsibility to a lower level) 2

8 the next lower level workcenter under existing NAF, Wing, Group, Squadron or Flight. The function used in this guide is Add Workcenter using the Analyst role. This workcenter is where the TBA POC (Generic term for person with administrative rights (Analyst, Personnel & Role Manager Roles) required to manage all children workcenters and employees within their organizational structure. Icon 3: The MAJCOM (or delegated lower level) then establishes the TBA POC in that workcenter by performing the following functions: Add Employee, Gain Employee (if employee previously loaded and Lose Employee was processed) and Assign TBA Roles to Employee. These functions are accomplished using the Personnel & Role Manager roles. Icon 4: The TBA POC is responsible for creating the next lower level workcenter(s) under existing NAF, Wing, Group, Squadron or Flight. The function used in this guide is Add Workcenter using the Analyst role. Icon 5: The TBA POC is responsible for establishing employees and assigning their roles within the workcenter(s) they have created. This is accomplished by performing the following functions: Add Employee, Gain Employee (if employee previously loaded and Lose Employee was processed) and Assign TBA Roles to Employee. These functions are accomplished using the Personnel & Role Manager roles. Icon 6: The Workcenter Supervisor is a key role within the workcenter and is responsible to perform all Master Training Plan (MTP) & Master Task List (MTL) Component Functions. Some of the many functions include Create MTP by Adding Product to MTP, Add or Remove Tasks in MTP, Add or Remove Workcenter JQS (local tasks) in MTP, Query MTP, Manage Task Groups, Add/Remove Courses, Create Course Groups, etc... These functions are accomplished using the Workcenter Supervisor role. The Unit Deployment Manager and Training Manager have capability to manage course information for the workcenter. Icon 7: After the MTP/MTL, MCL is built for the workcenter, Individual Training Plans (ITPs) may be established for workcenter employees. Some of the functions to establish an employee s ITP include; Convert External Tasks into TBA, Unarchive ITP Task, Add/Remove Tasks, Add Task Groups, Add/Remove Courses, Add Course Groups and Add or Remove Trainer and Certifier in ITP etc Icon 8: After an employee s ITP has been established, the Individual Training Plan Component Functions within TBA may be executed. Some of the many functions include Start ITP Task, Enter ITP Task Completed Date, Sign ITP Task, Add Training Journal Entry, Update Course Status, and Archive/Unarchive Courses etc These functions are accomplished using the Training Manager (courses only), Unit Deployment Manager (deployment courses only) and Flight Chief (courses only) Workcenter Supervisor, Supervisor, Trainer, Certifier & Trainee roles. 3

9 1 2 MAJCOM coordinates organizational structure loads/changes with Enterprise Data Manager (Role) 3 MAJCOM (Analyst Role) creates highest level workcenter for the organization Add Workcenter 4 MAJCOM (Personnel & Role Manager) establishes TBA POC in new workcenter Add Employee or Gain Employee & Assign TBA Roles to Employee 5 TBA POC (Analyst Role) creates workcenters for the organization Add Workcenter TBA POC (Personnel & Role Manager Roles) establish employees in workcenters Add Employee or Gain Employee & Assign TBA Roles to Employee 6 7 Workcenter Supervisor (Role) performs Master Training Plan & Master Task List Component Functions: Import MTP Create MTP by Adding Product to MTP, Add or Remove Tasks in MTP, Add or Remove WCJQS in MTP, Manage Task Groups, Add/Remove Course ect Workcenter Supervisor or Supervisor (Roles) Perform Individual Training Plan Component Functions: Transcribe AF Form 623 to ITP, Unarchive ITP Task, Add/Remove Tasks, Add Task Groups, Add/Remove Courses, Add/Remove Course Groups Add or Remove Trainer and Certifier in ITP etc 8 Trainer, Certifier & Trainee (Roles) Perform Individual Training Plan Component Functions: Start ITP Task, Complete ITP Task, Sign ITP Task, Update Course Status Add Training Journal Entry etc Figure 1-1 TBA Set Up Overview 1.7 TBA User Practice Environment TBA User Practice Environment (UPE) is a copy of the GCSS-AF TBA production application intended for user practice and orientation on the TBA application and not for operational unit training management activities. TBA-UPE is also accessed through the AF Portal. Each screen 4

10 in TBA-UPE has a different background color, USER PRACTICE ENVIRONMENT in red bold letter and a watermark, Practice Use Only, running down the right side. The TBA production database is periodically copied into the TBA-UPE application, so all authorized TBA users will have access to TBA-UPE with the same user roles previously assigned. 1.8 Problem Resolution The local Unit Training Manager (UTM) is the first contact point for hardware or software problems. Any problems that cannot be resolved at the local level are called in by the UTM to the Field Assistance Service (FAS). The FAS phone number is DSN or Commercial Any TBA users above the unit level (AETC Training Manager, Career Field Administrator, Career Field Manager and MAJCOM Functional Manager) may also directly contact the FAS for problem resolution. Confirmed problems will be tracked and prioritized through the Remedy System IAW 754th Electronic Systems Group Deficiency Reports policy. 1.9 Contingency and Alternate Modes of Operation The TBA Application requires access to the Air Force Portal using common web browser internet connectivity. If an employee will be deploying to a location without internet or AF Portal access, manual records (797, 803, and 623 etc ) must be used. Refer to Print ITP or Generate Individual Task List Report sections of this guide for instructions to download and save electronic copy of employee s records Acronyms, Abbreviations, and Definitions The following Acronyms, Abbreviations, and Definitions are used in this guide: Acronyms and Definition Abbreviations ADLS Advance Distributed Learning System AFJQS Air Force Job Qualification Standard AFSC Air Force Specialty Code (Three Types; CAFSC, DAFSC, PAFSC) AT Assistive Technology CAFSC Control Air Force Specialty Code CFETP Career Field Education and Training Plan CJQS Command Job Qualification Standard DAFSC Duty Air Force Specialty Code ECL Enterprise Course List ETCA Education and Training Course Announcement ETW Enterprise Training Warehouse FTD Field Training Detachment GCSS-AF Global Combat Support System Air Force ICL Individual Course List ITP Individual Training Plan (Archived IPT and Active ITP, AF Form 623) ITP Journal Individual Training Plan Journal (AF Form 623A) JQS Job Qualification Standard (Three Types; AFJQS, CJQS, and WJQS) LAN Local Area Network MAJCOM Major Command (Also referred to as Command) MSEP Maintenance Standardization Evaluation Program (AF Form 803) MCL Master Course List MTL Master Task List MTP Master Training Plan (Includes MTL) PAFSC Primary Air Force Specialty Code TAM Tivoli Access Manager (Access Security Application) 5

11 Acronyms and Definition Abbreviations TBA Training Business Area UTC Unit Type Code UTM Unit Training Manager UTW /U and TW Utilization and Training Workshop VPAT Voluntary Product Accessibility Template WJQS Workcenter Job Qualification Standard (AF Form 797) YYYY-MM-DD The date expressed in four digits for the year, two for the month, and two for the day with the numbers separated by dashes. For example, represents March 8, Figure 1-2. Acronyms and Abbreviations 6

12 2. Application Overview 2.1 Application Environment and User Interface TBA resides within the GCSS-AF IF environment, and users will access GCSS-AF IF and TBA through their computer/workstation via the base LAN/AF network. Users of TBA will interface with the application through a series of screens. These screens or windows are the typical Windows environment where drop-down list boxes, tables, text areas, and radio buttons allow the user to select the capabilities and perform the functions they need to do their job. Either the cursor/mouse left-button click combination or the tab key/up and down arrow/enter key combination can be used to move about the windows. 2.2 Application Functions The TBA functionality centers on eight components within the application. Those eight components are: a) Enterprise Training Warehouse (ETW), Utilization and Training Workshop (UTW) and Enterprise Course List (ECL) b) Organization c) Employee d) Master Training Plan (MTP) and Master Task List (MTL) e) Individual Training Plan (ITP) f) Course Tracking g) Suspenses and Notifications h) Reports See Figure 2-1 for a high-level view of these TBA components. In addition, reference the Table of Contents for further identification of functionality associated with each of the components. 7

13 TBA Component Overview Utilization & Training Workshop (UTW) Enterprise Training Warehouse (ETW) Component Career Field Manager, Enterprise Course List (ECL) Manager, Career Field Administrator, & MAJCOM Functional Manager Roles UTW Courses and Tasks Create, Revise, Review, Delete & Apply Copy/Manage ETW Published CFETP, AFJQS & CJQS Products, Enterprise Coures Apply Changes/Updates Workcenter Training Management Organizational Component Master Task Master List Task (MTL) List (MTL) Workcenter Info/Org Structure Master Course Master List Course (MCL) List (MCL) Employee Component Master Training Master Plan Training (MTP) Plan (MTP) Privileges and Roles Individual Training Plan Individual Task List Individual Course List Journal Entry Queries & Reports Figure 2-1 TBA Component Overview. 2.3 User Roles TBA was developed around organizational roles such as Trainee, Trainer, Certifier, Supervisor, and Training Manager. The actions TBA allows you to perform are based on the role you have 8

14 been assigned by a Role Manager. Some roles have more capabilities than others do. For example, an individual assigned to a Supervisor role will be able to perform more functions than someone assigned to a Trainee role. Some roles will allow individuals to sign off the completion of a task. Others will allow the individual to add or remove tasks in an Individual Training Plan (ITP). Figure 3-2 contains a list of all the TBA User Roles. Most users will have more than one role and the roles assigned will depend on the training management functions the user needs. Remember, TBA will only allow the user access to the roles that have been previously assigned by a Role Manager. TBA User Roles AETC Training Manager (TM) Analyst Career Field Administrator (CFA) Career Field Manager (CFM) Certifier Commander Enterprise Course List (ECL) Manager Enterprise Data Manager (EDM) Flight Chief MAJCOM Functional Manager (MFM) Personnel Manager Role Manager Supervisor Trainee Trainer Training Manager Figure 2-2 TBA User Roles. Unit Deployment Manager (UDM) Workcenter Supervisor Role Definitions and Capabilities TBA Role AETC Training Manager: This role supports development and maintenance of products within the Enterprise Training Warehouse. The person holding this role would normally be assigned to an AETC schoolhouse. The role can query the products and make comments within the UTW environment. The Enterprise Data Manager controls this role. TBA Software Capabilities for Role Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Add UTW Comments Accept/Decline Proposed Product View Comments Notifications 9

15 TBA Role Analyst: This role supports maintaining and developing Workcenter records within TBA. The role can query the organization levels and create Workcenter records at the assigned organizational hierarchy or below. Career Field Administrator (CFA): This role supports the CFM in maintaining and publishing products within TBA. This role duplicates the CFM role minus the ability to move a product from the UTW to the ETW. The Enterprise Data Manager controls this role. Career Field Manager: The CFM role is the only one authorized to push AFJQS and CFETP products to the ETW environment. CFMs are also the only role allowed to delete AFJQS and CFETP products from the ETW. This role will lock products for publishing and review comments made by people holding the role as AETC TM, CFA, and MFM. The Enterprise Data Manager controls this role. TBA Software Capabilities for Role Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Add Workcenter Change or Delete a Workcenter Query Workcenter Query Flight Query Squadron Query Wing Query Base Query MAJCOM Generate Task Coverage Report Query ETW or UTW Products (CFETP, AFJQS and CJQS) Copy CFETP, AFJQS, or CJQS from ETW to UTW for Revision Create New CFETP, AFJQS, or CJQS in UTW Add New Tasks to CFTEPS, AFJQS, or CJQS in UTW. Copy (from Existing Products) Tasks to CFETP, AFJQS or CJQS in UTW Edit Tasks in CFETP, AFJQS or CJQS in UTW Review Product Task Changes Delete Tasks from CFETP, AFJQS or CJQS in UTW Add or Update CFETP, AFJQS or CJQS Product Verbiage (Part 1) in UTW Update Associated Product to Career Field(s) and Occupational Group(s) Publish Proposed Product for Review Add UTW Comments Accept/Decline Proposed Product View Comments Delete CFETP, AFJQS, or CJQS from UTW or ETW Query Squadron Query Wing Query Base Query MAJCOM Notifications Generate Enterprise Product Status Report Query ETW or UTW Products (CFETP, AFJQS and CJQS) Copy CFETP, AFJQS, or CJQS from ETW to UTW for Revision Create New CFETP, AFJQS, or CJQS in UTW Add New Tasks to CFTEPS, AFJQS, or CJQS in UTW. Copy (from Existing Products) Tasks to CFETP, AFJQS or CJQS in UTW Edit Tasks in CFETP, AFJQS or CJQS in UTW Review Product Task Changes 10

16 TBA Role Certifier: This role is a pivotal part of the third party certification of task process within the ITP, and personnel holding this role must be E5 and above or civilian equivalents. Personnel holding this role are also allowed to perform query functions and reports related to the Workcenters training program. TBA Software Capabilities for Role Delete Tasks from CFETP, AFJQS or CJQS in UTW Add or Update CFETP, AFJQS or CJQS Product Verbiage (Part 1) in UTW Update Associated Product to Career Field(s) and Occupational Group(s) Publish Proposed Product for Review Add UTW Comments Accept/Decline Proposed Product View Comments Apply New or Revised Product (CFETP, AFJQS) from UTW to ETW Delete CFETP, AFJQS, or CJQS from UTW or ETW Query Squadron Query Wing Query Base Query MAJCOM Notifications Generate Enterprise Product Status Report Generate Personnel List Report Generate Training Visibility Ledger Report Search Enterprise Course View Enterprise Course Details Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Query Workcenter Query Task Groups Query MTP (MTL) Query Archived ITP Sign ITP Task (Trainee and Certifier) Electronic Signature Print ITP Add Training Journal Entry Query Active and Archived Journal Entries Complete Task Evaluation Reverse ITP Task Entry Document Unsatisfactory Progress on ITP Task Task, Journal and Other Suspenses Notifications Generate Enterprise Product Status Report Generate Enterprise 100% Task Coverage Report Generate Individual Task List Report Generate Master Task List Report Generate Personnel List Report Generate Training Visibility Ledger Report Generate UTC Task Report Search Enterprise Course View Enterprise Course Details Query ECL and MCL 11

17 TBA Role Commander: The commander is the owner of the unit-training program. He is ultimately responsible for the personnel assigned. This role allows the commander to view the status of personnel under their command. They can query records and review reports. Enterprise Course List (ECL) Manager Overall manager and maintainer of the enterprise course list. Key responsibilities include publishing changes to the ECL from the AF Education and Training Course Announcement (ETCA) database, coordinating changes with course OPRs, maintains configuration management of enterprise course list, loads, changes, and deletes courses, initiates notifications of changes. TBA Software Capabilities for Role Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Query Workcenter Query Flight Query Squadron Query Wing Query Base View Employee Query Workcenter by UTC Number Query Task Groups Query MTP (MTL) Query Archived ITP Electronic Signature Print ITP Add Training Journal Entry Query Active and Archived Journal Entries Task, Journal and Other Suspenses Generate Enterprise Product Status Report Generate Enterprise 100% Task Coverage Report Generate Individual Task List Report Generate Master Task List Report Generate Personnel List Report Generate Task Coverage Report Generate Training Visibility Ledger Report Generate UTC Task Report View Enterprise Course Details Query ECL and MCL View Courses in ITP Organization Course Query Add Enterprise Course Update Enterprise Course Activate Enterprise Course De-activate Enterprise Course Add Similar Enterprise Course View Enterprise Course Details Search Enterprise Course The Enterprise Data Manager controls this role. Enterprise Data Manager: The EDM is the overseeing administrator of the TBA application. This role is reserved for the TBA enterprise administrator centrally located at the TBA program office at Gunter Annex. The role has authority over and manages the functionality of the subordinate roles used within TBA. This role is also required to manage, create and modify the organization and standard workcenter list information used within TBA. Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Add Workcenter Change or Delete a Workcenter Query Workcenter Query Squadron Query Wing Query Base Query MAJCOM View Employee 12

18 TBA Role Flight Chief: This position is part of the organization management s staff. Normally has oversight and manages of one or more workcenters. The role can query training information and view reports. MAJCOM Functional Manager: This role is used to create, manage and delete Command Job Qualification Standard (CJQS) products within the TBA ETW/UTW environments. They also have a part in reviewing and approving AFJQS and CFETP products. Oversees policy and procedures for Air Force Specialty Codes (AFSCs) under their jurisdiction. Primary OPR for courses loaded to the ECL that supports their AFSC. Responsible for the accuracy and currency of courses. Initiates ECL reviews and authenticates courses loaded to the ECL. The Enterprise Data Manager controls this role. TBA Software Capabilities for Role Assign or Remove TBA Role to Employee Query Workcenter by UTC Number Query Task Groups Query MTP (MTL) Generate Enterprise Product Status Report Generate Enterprise 100% Task Coverage Report Generate Individual Task List Report Generate Master Task List Report Generate Personnel List Report Generate Training Visibility Ledger Report Generate UTC Task Report Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Query Workcenter Query Flight Query Workcenter by UTC Number Query Task Groups Query MTP (MTL) Generate Enterprise Product Status Report Generate Enterprise 100% Task Coverage Report Generate Individual Task List Report Generate Master Task List Report Generate Personnel List Report Generate Task Coverage Report Generate Training Visibility Ledger Report Generate UTC Task Report View Enterprise Course Details Query ECL and MCL Add/Remove Courses between ECL and MCL Mass Add/Remove courses between ECL to MCL Organization Course Query Query ETW or UTW Products (CFETP, AFJQS and CJQS) Copy CFETP, AFJQS, or CJQS from ETW to UTW for Revision Create New CFETP, AFJQS, or CJQS in UTW Add New Tasks to CFTEPS, AFJQS, or CJQS in UTW. Copy (from Existing Products) Tasks to CFETP, AFJQS or CJQS in UTW Edit Tasks in CFETP, AFJQS or CJQS in UTW Review Product Task Changes Delete Tasks from CFETP, AFJQS or CJQS in UTW Add or Update CFETP, AFJQS or CJQS Product Verbiage (Part 1) in UTW Update Associated Product to Career Field(s) and Occupational Group(s) Publish Proposed Product for Review Add UTW Comments Accept/Decline Proposed Product 13

19 TBA Role Personnel Manager: This role will create, manage and modify personnel records within TBA. This role will also Gain/Lose personnel because of PCS/PCA. The role has the ability to query organization levels within their hierarchy and search for personnel in Loss status. Role Manager: This role will assign roles to individuals in the application. It will be important for this person to understand the functionality of each role and ensure an individual is authorized to perform the functionality of a specific role before TBA Software Capabilities for Role View Comments Apply New or Revised Product (CJQS) from UTW to ETW Delete CFETP, AFJQS, or CJQS from UTW or ETW Query Workcenter Query Squadron Query Wing Query Base Query MAJCOM Query Workcenter by UTC Number Query Task Groups Query MTP (MTL) Notifications Generate Enterprise Product Status Report Generate Enterprise 100% Task Coverage Report Generate Individual Task List Report Generate Master Task List Report Generate Personnel List Report Generate Training Visibility Ledger Report Generate UTC Task Report Search Enterprise Course View Enterprise Course Details Query ECL and MCL Organization Course Query Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Query Workcenter Query Flight Query Squadron Query Wing Query Base Query MAJCOM View Employee Gain Employee Add Employee Assign Employee to Supervisor Modify Employee Move Suspenses Additional Workcenter to Supervise Add Second Employee Type Lose or Transfer Employee Archive or Unarchive Employee Generate Enterprise Product Status Report Generate Personnel List Report Generate Task Coverage Report Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Query Workcenter View Employee 14

20 assigning it. TBA Role Supervisor: The supervisor is responsible for management of ITPs and it is important that he ensure the ITPs are updated. A person with this role can perform query functions and reports applicable to training management. Evaluates qualification of personnel assigned to a workcenter. Plans training for individuals assigned to the workcenter to ensure 100% task coverage. Trainee: At a minimum, all TBA users will have this role. This role allows personnel to access their ITPs. Reviews posted training schedule to determine when they are scheduled to attend a training class TBA Software Capabilities for Role Assign or Remove TBA Role to Employee Generate Enterprise Product Status Report Generate Personnel List Report Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Query Workcenter Query Flight View Employee Query Workcenter by UTC Number Query Task Groups Query MTP (MTL) Add or Remove Trainer and Certifier in ITP Convert External Tasks into TBA Query Archived ITP Unarchive ITP Task Add/Remove Tasks Add Task Groups to ITP Start ITP Task Enter ITP Task Completed Date Electronic Signature Print ITP Archive ITP Task Add Training Journal Entry Archive Journal Entries Query Active and Archived Journal Entries Complete Task Evaluation Reverse ITP Task Entry Document Unsatisfactory Progress on ITP Task Decertify ITP Task Query Suspended ITP Task, Journal and Other Suspenses Notifications Generate Enterprise Product Status Report Generate Enterprise 100% Task Coverage Report Generate Individual Task List Report Generate Master Task List Report Generate Personnel List Report Generate Task Coverage Report Generate Training Visibility Ledger Report Generate UTC Task Report View Enterprise Course Details Query ECL and MCL View Courses in ITP Add/Remove Course from ITP Unarchive Course in ITP (Awaiting Action only) Organization Course Query Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Query Workcenter Query Task Groups 15

21 TBA Role or session. Receives notifications to attend training events. Reviews their ITP to stay update with training qualifications and certifications. Trainer: This role initiates tasks authentication within the ITP and is vital to the certification process within TBA. In most cases, the trainer must be certified on the task before signing off the task for the trainee. Reviews the training records of subordinate trainees. Reviews and documents training history and notes related to the trainees training progression. Training Manager: This role will have oversight over an organization. The training manager is expected to be the local expert on the TBA application. The role can query and view reports for the unit within the hierarchy. Monitors the training status for the organization. Verifies training data on all trainees. Reviews master course code list. Analyzes course completion status of assigned personnel. Loads, changes, and deletes courses within Workcenter MCLs and ITPs. Notifies supervisors of personnel TBA Software Capabilities for Role Query MTP (MTL) Query Archived ITP Sign ITP Task (Trainee and Certifier) Electronic Signature Print ITP Add Training Journal Entry Query Active and Archived Journal Entries Reverse ITP Task Entry Task, Journal and Other Suspenses Notifications Generate Individual Task List Report Generate Master Task List Report View Enterprise Course Details Query ECL and MCL View Courses in ITP Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Query Workcenter Query Task Groups Query MTP (MTL) Query Archived ITP Start ITP Task Enter ITP Task Completed Date Electronic Signature Print ITP Add Training Journal Entry Archive Journal Entries Query Active and Archived Journal Entries Complete Task Evaluation Document Unsatisfactory Progress on ITP Task Task, Journal and Other Suspenses Notifications Generate Enterprise Product Status Report Generate Individual Task List Report Generate Master Task List Report Generate Personnel List Report Generate Training Visibility Ledger Report View Enterprise Course Details Query ECL and MCL View Courses in ITP Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Query Workcenter Query Flight Query Squadron Query Wing Query Base Query MAJCOM View Employee Training Manager Exemption 16

22 TBA Role that are scheduled to attend training courses. Unit Deployment Manager (UDM) Unit Deployment Manager is an Air Force unit's primary representative, ensuring deploying Airmen are trained and equipped to serve in contingency operations around the world. UDM responsibilities include arranging travel to and from the deployed location as well as documenting and monitoring all pre-deployment training, medical status and any other unit deployment issue. Workcenter Supervisor: This role currently has the most capability in TBA. The functions associated with this role are designed to give the user the ability to manage all aspects of the workcenter s training program. The user who maintains this role will have visibility over all personnel within their immediate workcenter. This role is assigned to create and modify the TBA Software Capabilities for Role Query Workcenter by UTC Number Query Task Groups Query MTP (MTL) Query Archived ITP Remove Product from MTP (MTL) Electronic Signature Print ITP Add Training Journal Entry Query Active and Archived Journal Entries Task, Journal and Other Suspenses Notifications Create MTP by Adding Product to MTP (MTL) Generate Enterprise Product Status Report Generate Enterprise 100% Task Coverage Report Generate Individual Task List Report Generate Master Task List Report Generate Personnel List Report Generate Task Coverage Report Generate Training Visibility Ledger Report Generate UTC Task Report View Enterprise Course Details Search Enterprise Course Delete Course Group Create/Manage Course Group Mass Add/Remove courses between ECL to MCL Add/Remove Courses between ECL and MCL Query ECL and MCL Organization Course Query Add/Remove course group from ITP View Courses in ITP Update Course Status in ITP Add/Remove Course from ITP Update ITPs for Single/Block Training Courses Mass update multiple courses for multiple ITPs Unarchive Course in ITP View Enterprise Course Details Search Enterprise Course Query ECL and MCL Organization Course Query View Courses in ITP Update Course Status in ITP Update ITPs for Single/Block Training Courses Mass update multiple courses for multiple ITPs Query ETW or UTW Products (CFETP, AFJQS and CJQS) Review Product Task Changes Query Workcenter Query Flight View Employee Query Workcenter by UTC Number Import MTP (MTL) 17

23 TBA Role workcenters task information (MTL/MTP). The role can view all workcenter related queries and reports. Appoints trainers to train and certify trainees. Loads, changes and deletes individual courses that are required for duty position and wartime requirements (MCL). Identifies deployment course requirements for the workcenter. Develops a Master Training Plan (MTP) using the MCL and Master Tasks List (MTL). TBA Software Capabilities for Role Add or Remove Tasks in MTP (MTL) Add or Remove Workcenter JQS Task in MTP (MTL) Manager Task Groups Query Task Groups Manage Task Identifiers in MTP Query MTP (MTL) Add or Remove Trainer and Certifier in ITP Convert External Tasks into TBA Query Archived ITP Unarchive ITP Task Add/Remove Tasks Add Task Groups to ITP Conduct Orientation/Initial Evaluation Start ITP Task Enter ITP Task Completed Date Electronic Signature Archive ITP Task Add Training Journal Entry Archive Journal Entries Query Active and Archived Journal Entries Complete Task Evaluation Reverse ITP Task Entry Document Unsatisfactory Progress on ITP Task Decertify ITP Task Query Suspended ITP Print ITP Task, Journal and Other Suspenses Notifications Generate Enterprise Product Status Report Generate Enterprise 100% Task Coverage Report Generate Individual Task List Report Generate Master Task List Report Generate Personnel List Report Generate Task Coverage Report Generate Training Visibility Ledger Report Generate UTC Task Report View Enterprise Course Details Delete Course Group Create/Manage Course Group Add/Remove Courses between ECL and MCL Query ECL and MCL Add/Remove course group from ITP View Courses in ITP Organization Course Query Add/Remove Course from ITP Unarchive Course in ITP (Awaiting Action only) Add/Remove course group from ITP Update Course Status in ITP Update ITPs for Single/Block Training Courses Mass update multiple courses for multiple ITPs Unarchive Course in ITP 18

24 2.4 Application Wide NOTES NOTE 1: The application provides the capability to search for an Employee using a combination of full last name, partial letter within the last name, first with last name, or by employee number. When searching using partial searches, the more characters entered in the field filters the list down. For example, searching for "S" could bring up "Smith," "Sanders," and "Sawyer, searching Sa will return Sanders and Sawyer, and searching San would return Sanders. NOTE 2: In some case where multiple selections are allowed in drop list, the user may hold down the CTRL key and select multiple entries. You may also select multiple items in a series by holding down the Shift key. NOTE 3: Browser Back button should not be used! NOTE 4: Available Functions are controlled by roles; users may have several roles assigned. To conduct functions assigned to specific roles, use application change role function. Current user role is displayed in the upper right hand corner on ever screen. NOTE 5: Many TBA functions require a save button to be selected before transaction is committed to the database. Ensure you read and follow all error or application messages that direct a Save to be executed. NOTE 6: TBA application and this Users Guide refer to most functions for either MTP or MTL as MTP functions since the MTL is part of, and always included in an MTP. Follow on version of TBA will include further MTP functionality not currently contained in this version NOTE 7: When a user has completed all required activity in the application, select the Logout button or close the browser window. NOTE 8: as a rule, processing should not be interrupted by a user once a transaction has been initiated. Any interruption in routine processing (network down, application problems etc ) should be followed by the user reestablishing a logon, and conducting verification (using applicable query or report) to determine if the previous transaction had actually completed. NOTE 9: To load a new Flight, Squadron, Group, or Wing contact your MAJCOM TBA POC. The MAJCOM POC will verify that the organization approved and contact the TBA help desk to make the request and receive a tracking number for the request. It is assumed the user has been notified via official communications of appropriate Command Code and Command Name. It is assumed the organization, owning MAJCOM, and owning organization have been previously identified via official communication. 2.5 Section 508 TBA software application has been certified 508 compliant. The TBA software application operates within the boundaries of the internet browser. The USAF standard desktop configuration outlines the list of applications that are loaded on Air Force desktops and laptops. Each hardware and software configuration comes with its unique 508-specification requirement. Since TBA is a web application, Section 508, Web-based Intranet and Internet Information and Applications outline the specific criteria. TBA application software implements coding standards to ensure access for people with vision impairments who rely on various assistive technology (AT) products to access computer-based information, such as screen readers that translate what is on a computer screen into automated audible output, and refreshable Braille displays. Those AT tools and features are executed through the internet browser and computer hardware components. Therefore, the TBA software has been configured so that the browser is able to recognize code that renders the information on the screen as translated to AT tool of the user s choice. The following links provides section 508 information 19

25 relating to products and services used by TBA Voluntary Product Accessibility Template (VPAT) for TBA The VPAT was designed to provide information on how a product or service conforms to the Section 508 Accessibility Standards (from the U.S. Access Board) for Electronic and Information Technology (EIT) in a consistent fashion and format. A VPAT provides relevant information on how a vendor s product or service claims to conform to the Section 508 EIT Accessibility Standards, The following tables outline specific accessibility items related to the TBA Section 508 mandates. Summary Table Voluntary Product Accessibility Template Criteria Supporting Features Remarks and explanations Section Software Not Applicable TBA is not a desktop application. Applications and Operating Systems Section Web-based Internet Information and Applications Supported TBA is Web-based Intranet and Internet Information and Applications. Please Section Telecommunications Products Section Video and Multi-media Products Section Self- Contained, Closed Products Section Desktop and Portable Computers Section Functional Performance Criteria Section Information, Documentation, and Support Not Applicable Not Applicable Not Applicable Not Applicable Level of Support Varies by Individual Requirement Level of Support Varies by Individual Requirement TBA not considered a telecommunications product TBA does not contain video and multi-media products TBA is not considered a selfcontained, closed product TBA is not considered a desktop or portable computer Please refer to the attached VPAT Please refer to the attached VPAT Section Web-based Internet Information and Applications Detail Criteria Supporting Features Remarks and explanations (a) A text equivalent for every For any non-text elements (e.g., TBA contains alt attribute for non-text element shall be logos, pictures, icons), provide an each img element which provided (e.g., via "alt", equivalent text description. describes the image "longdesc", or in element content). HTML Source Code: <img src="/art/logo-green.gif" alt="access Board Logo"> (b) Equivalent alternatives for any multimedia presentation shall be synchronized with the presentation. The timing of audio descriptions, captions, or other alternatives must be synchronized in online multimedia presentations. No deviations as TBA does not contain multimedia presentations 20

26 (c) Web pages shall be designed so that all information conveyed with color is also available without color, for example, from context or markup. (d) Documents shall be organized so they are readable without requiring an associated style sheet. (e) Redundant text links shall be provided for each active region of a server-side image map. (f) Client-side image maps shall be provided instead of server-side image maps except where the regions cannot be defined with an available geometric shape. (g) Row and column headers shall be identified for data tables. Design web pages so that all information is color independent. The importance of information should be based on context (e.g., location or text content), markup (e.g., HTML heading levels), or other means accessible to AT and to users who have difficulty perceiving colors. Ensure that web pages do not interfere with user-defined style sheets. In general, the "safest" and most useful form of style sheets is "external" style sheets, in which the style rules are set up in a separate file. An "image map" is a picture (often an actual map) on a web page that provides different "links" to other web pages, depending on where a user clicks on the image. Unlike server-side image maps, the client-side image map allows an author to assign text to each image map hot spots. This feature means that someone using a screen reader can easily identify and activate regions of the map. Data tables must contain meaningful row and column headers that are properly associated with the data. (Decorative or layout tables should not contain headers.) No deviations as TBA does not utilize colors as the sole method for identifying screen elements or controls. No deviations as TBA utilizes external cascading style sheets (CSS) for styling of content and can be overridden by the user if the user creates their own style sheet. No deviations necessary because TBA does not contain image maps. No deviations necessary because TBA does not contain image maps. TBA contains scope= col attribute to the <th> column header element TBA contains scope= col attribute to the <td> column header element TBA contains summary attribute for the <table> element definitions which describes what the table represents (h) Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers. In complex data tables, data must be explicitly associated with the appropriate headers. That is, for any cell in a complex data table, the user should be able to identify meaningful headers that explain the significance of that cell's data. All deviations for this standard performed in (g). TBA does not contain complex data tables. 21

27 (i) Frames shall be titled with text that facilitates frame identification and navigation. (Decorative or layout tables should not contain headers.) Web pages that use frames must include title markup for frame identification and navigation. TBA contains a title attribute to the <frame> element that describes the frame. (j) Pages shall be designed to avoid causing the screen to flicker with a frequency greater than 2 Hz and lower than 55 Hz. (k) A text-only page, with equivalent information or functionality, shall be provided to make a web site comply with the provisions of this part, when compliance cannot be accomplished in any other way. The content of the text-only page shall be updated whenever the primary page changes. (l) When pages utilize scripting languages to display content, or to create interface elements, the information provided by the script shall be identified with functional text that can be read by assistive technology. (m) When a web page requires that an applet, plug-in or other application be present on the client system to interpret page content, the page must provide a link to a plug-in or applet that complies with (a) through (l). The frame is clearly identified through the TITLE attribute of the FRAME or IFRAME element (e.g., <FRAME SRC="nav.htm" TITLE="Navigational Links">). A descriptive text title is included at the beginning of the frame content to facilitate quick identification of the frame. Design web pages so that flicker on the screen is nonexistent, or very slow (e.g., one flicker per second), or very fast (at least fifty-five flickers per second). When a website cannot comply with the provisions of in any other way, a text-only equivalent of the site's content shall be provided to users. Whenever the content of the noncompliant page is changed, the text-only site must be updated as well. For all websites that use scripts to generate or display content, or to create interface elements, the information provided through that script must be accessible to Assistive Technology. If a web page requires an application external to a user's browser (e.g., an applet or plugin) to view content, the application must conform to Software Applications and Operating Systems standards. Also, the web page must provide a link to the application. No deviations necessary, TBA does not contain any displays that flicker, flash, or blink on the screen. No deviations required as TBA will comply with all relevant areas of TBA contains onfocus event for each onmouseover event No deviations required as TBA does not require any applets, plug-ins or other applications that are not supplied by the U.S. Air Force Standard Desktop Configuration. 22

28 (n) When electronic forms are designed to be completed online, the form shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the form, including all directions and cues. (o) A method shall be provided that permits users to skip repetitive navigation links. (p) When a timed response is required, the user shall be alerted and given sufficient time to indicate more time is required. Electronic forms in products must be accessible to AT. This includes the fields in the form, all information required to complete the form, and any functions used to submit the form. In HTML, labels should be associated with input fields by using the LABEL tag. For web pages or applications with navigation links that occur more than once, a means must be provided for users to skip such information. Alert the user whenever a timecritical action is required on their part. The user must be given enough time to extend the response time. The label for the input field are surrounded by ( text, textarea, select, checkbox, radio ) with a <label> element with the for attribute referencing the value of the styleid attribute of the input field. No deviations as TBA have a Skip Navigation link which skips to the content of the page being displayed. No deviations as TBA contains a timeout feature that produces an alert to the user to extend the response time if no activity has been detected in 30 minutes Functional Performance Criteria Criteria Supporting Features Remarks and explanations (a) At least one mode of operation and information retrieval that does not require user vision shall be provided, or support for assistive technology used by people who are blind or visually impaired shall be provided. Validate that at least one mode of operation and information retrieval is provided for assistive technology used by people who are blind or visually impaired. No change to TBA, this function is provided by the Standard Desktop Configuration (SDC) through the browser and hardware components. (b) At least one mode of operation and information retrieval that does not require visual acuity greater than 20/70 shall be provided in audio and enlarged print output working together or independently, or support for assistive technology used by people who are visually impaired shall be provided. (c) At least one mode of operation and information retrieval that does not require user hearing shall be provided, or support for assistive technology used by people who are deaf or hard Validate that at least one mode of operation and information retrieval that does not require visual acuity greater than 20/70 is provided in audio and enlarged print output working together or independently, or support for assistive technology used by people who are visually impaired shall be provided. Validate audio information when used for a product or service, provides at least one mode of operation and information retrieval in an enhanced auditory fashion, or supported by assistive hearing devices. No change to the TBA, function is provided by the SDC through the browser and hardware configuration. TBA application relies on the active browser, browser magnification features and screen reader technology. No change to the TBA, function is provided by the SDC through the browser and hardware configuration. When the TBA application is active in the browser, the screen reader technology is adapted. 23

29 of hearing shall be provided. (d) Where audio information is important for the use of a product, at least one mode of operation and information retrieval shall be provided in an enhanced auditory fashion, or support for assistive hearing devices shall be provided. (e) At least one mode of operation and information retrieval that does not require fine motor control or simultaneous actions and that is operable with limited reach and strength shall be provided. Validate that at least one mode of operation and information retrieval is provided in an enhanced auditory fashion, or for support of assistive hearing devices. Validates that at least one mode of operation and information retrieval that does not require fine motor control or simultaneous actions and that it is operable with limited reach and strength. No change to TBA, function is provided by the SDC through the browser and hardware component (sound card). When TBA is active in the browser, the browser screen reader technology can be heard through the SDC audio components when attached. No change to the TBA, desk top hardware components are regulated outside of the TBA program Information Documentation & Support Criteria Supporting Features Remarks and explanations (a) Product support documentation provided to Validate that support documentation is provided to This section of the users guide satisfies the Section 508 rule. end-users shall be made users in various accessible Accessibility formats are tied to available in alternate formats formats. the functions and features of the upon request, at no additional SDC. charge. (b) End-users shall have access to a description of the accessibility and compatibility features of products in alternate formats or alternate methods upon request, at no additional charge. (c) End-users shall have access to a description of the accessibility and compatibility features of products in alternate formats or alternate methods upon request, at no additional charge. Validate that the end-users have access to a description of the accessibility and compatibility features of products in alternate formats or alternate methods upon request, at no additional charge. Validate that support services for products accommodate the communication needs of endusers with disabilities TBA user guide is provided to the user. The government approved format for the user s guide is.pdf y/products/compliance com/en/accessibility/compliance/a crobat-x-section-508-vpat.html No deviation to the TBA application software. Government approved help desk is provided. The Field Assistance Service (FAS) is the approved support service provided. 2.6 Getting Started Several actions must occur before an individual can use TBA. A user must: a) Have access to a computer with a browser installed b) Have an account on the AF Portal 24

30 c) Have a user profile established in the TBA application d) Have been assigned one or more roles in TBA (i.e., Trainee, Trainer, Certifier, Supervisor, etc.) NOTE: In the TBA application, personnel with the Personnel Manager role can establish user profiles, see Add Employee paragraph, and personnel with Role Manager role can assign roles, see Assign or Remove TBA Role to Employee paragraph. Both of these user roles can be assigned to the same individual. After selecting the TBA application on the AF Portal, the first screen a user views is the System Messages board and DoD warning, see figure 2-3. The System Messages board provides notifications on application problems, software release (problem corrections), projected downtimes and training product update information. IT IS VERY IMPORTANT THAT THE USER REVIEW THESE MESSAGES BEFORE PROCEEDING. Figure 2-3. System Messages and DoD Warning Screen Click OK to continue to either the change role screen, see figure 2-4, or the role menu screen if there is only one user role assigned, see figure2-5 Trainee menu screen as an example. If no roles have been assigned, the error message shown in figure 2-6 will be displayed upon clicking the OK button. As mentioned earlier in paragraph 2.3, the application controls the functions that can be perform based on assigned roles. To change roles, a user will select the Change Role button on the menu if the Switch Role button is not displayed, and then click the drop-down list box, select desired role and click Switch Role button. The current selected role will be displayed in the 25

31 upper right hand corner of every screen. Figure 2-4. Change Role Screen Figure 2-5. Opening Menu Screen 26

32 Figure 2-6. TBA Application Access Error Message 2.7 Main Menus After switching to the desired user role, the role menu will be displayed and any open Suspenses or Notifications are displayed indicating action that impacts the user has been taken or is need. To perform any of the application functions in following Sections of this document, it is assumed these conditions/events exist: The user must have logged on to the AF Portal The user must have TBA roles assigned to be an authorized user The user is starting at the initial logon Change Role screen 27

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