Facility Use Rental Contract

Transcription

1 Broadview Evangelical Free Church Phone: (250) th Street North East Fax: (250) Salmon Arm, BC V1E 1J2 Facility Use Rental Contract

2 Facility Use Rental Contract Broadview Evangelical Free Church is the owner and rental authority for the entire facility. All rental agreements are to be made through the Church office. In order to prevent confusion about event sponsorship, please be aware that the name of the building is The Gathering Place and as such, all events not sponsored by Broadview Evangelical Free Church must be advertised as being held at The Gathering Place with the sponsors name to follow. Please submit a copy of your promotional materials before advertising your event to the public. The primary function of the facilities and properties of the Broadview Evangelical Free Church is to serve the programs and functions of the church, and to meet the needs of the church membership in serving the Lord. When possible, the facilities will be made available to the general public for weddings, funerals and other activities that are authorized by the church office. All of the properties of the church are wholly dedicated to God, and as such all activities should be conducted in such a way as is pleasing to God. Bookings are considered firm upon receipt of an invoice from Broadview Evangelical Free Church. There may be times when Broadview Evangelical Free Church may have to pre-empt an event for an urgent, unforeseen church need. Broadview Evangelical Free Church reserves the right to refuse any rental if it does not meet with the approval of the Building Management Team.

3 BEFC Rental Rate Schedule Effective January 2009 Rooms: Custodial hours (extra-$18/h) Gym $50/h (Max - 5h/day) 3 Gym (weekly event) $20/h (Min 3h) Chapel $25/h (Max - 5h/day) 1 Foyer $20/h (Max - 5h/day) 1 Youth Kitchen & Games equipment $15/h (Max - 5h/day) 1 Nursery $10/h (Max - 5h/day) 1 Other rooms $10/h (Max - 5h/day) 1 Kitchen $ 25/h (Max - 5h/day) 1 Honorariums: BEFC Wedding officiator $ (Average - $100) A/V Technician $25/h(Minimum 2 h) Sound Technician $25/h (Minimum 2h) Kitchen Supervisor $15/h (Minimum 4h) Chair set up/take down $.50 each Table set up/take down $2 each Kitchen: Coffee & Dessert for 100 or less Coffee & Dessert for more than 100 Full meal cooked elsewhere for 100 or less Full meal cooked elsewhere for more than 100 Full meal cooked & church for 100 or less Full meal cooked & church for more than 100 Church catered event Chafer fuel pots if used off-site Incidentals to be included on all events Miscellaneous: Candelabra (4) Lattice Archway (2) Table cloth (round) (30) Table cloth (plastic) Wooden posts Catering Funeral Tea Luncheon Dinner $.75/person $.50/person $1/ person $.75/person $ 1.50/person $1.25/person $50 + food $1.50 each $.15/person $15 each $15 each $3 each $1 each $10 for all $4/person Linda to determine Linda to determine Specifics: Round Tables 35 Long Tables (3x8') 26 Fabric Chairs 750 Chapel capacity (rows) 250 Chapel capacity (round tables) 120 Gym capacity (rows) Gym capacity (tables) 400 Notes: a) hockey sticks in Gym: new wooden sticks with no tape on blade or plastic blades only b) rental of kitchen equipment to use off site, apply 50% of Streamers Party Rental rates

4 Please complete both sides and return to Broadview Evangelical Free Church for processing Conditions of Use Smoking or consumption of alcoholic beverages is not permitted. Offensive language or behavior is not permitted on church property. A church Video or Sound Technician must be present when any church video or sound equipment is being used. A member of our kitchen committee shall be present when the kitchen is used. Persons, groups or organizations using the facilities shall be responsible for repair costs for any damage to the building, property or equipment which occurs during their event. I/We have read and agree to the above stated terms for rental. Signature Date Name of person, group or organization and purpose: Mailing Address: (Street) City/Prov.: Postal Code: Telephone #: ( ) Contact person (person responsible): Telephone #: ( ) One Time event Regular event (Specify frequency): Date(s) requested: Time you wish to Arrive: Depart: Start time of Event: Group Size: Areas needed: Main Auditorium (Gym) Chapel (Old sanctuary) Meeting Room (ie: Lower Fireside) Classroom Kitchen - Supervisor ($25 / hr.) unless being catered by BEFC Coffee & Dessert Full Meal cooked elsewhere warmed & church Full Meal cooked and church Caterer using kitchen for prep for another location Youth Room Kitchen Sound System Field Other - Equipment Needed: Video or Sound Equipment (Technician may be required $25 / hr.) We require the use of a Sound and/or Computer Technician for the duration of hours. Overhead Projector Sound System: # of Microphones ) VCR/TV/DVD Video Projector (some restrictions may apply) Musical Instruments (please specify): Gym Equipment (please specify): Furnishings Tables - number: Chairs - number: Table Cloths number & shape (rectangle or round.): Candelabra Archways Writing / stationary needs ie: pens/pencils, paper, markers etc. not included.

5 RENTAL CONTRACT By my signature below, and on behalf of the rental group, I agree to the following: - That I have fully read and understand the rental contract and agree to take responsibility. - That the group will operate within the rental policy guidelines. - That the group agrees to leave all equipment and the building in the same condition as at the time of their arrival, less normal wear. - That I will make arrangements for the group to reimburse Broadview Evangelical Free Church for any damages to the building and/or equipment, beyond normal wear, as deteremined by Broadview Evangelical Free Church Building Management Team. If equipment is lost, I will arrange for the rental group to pay the cost of replacement, as determined by Broadview Evangelical Free Church Building Management Team. - The Rental Group covenants with Broadview Evangelical Free Church to indemnify and save harmless the Church against and from any and all claims, including all claims for personal injury or property damage arising from any conduct or of by or through any act of omission of the rental group and against and from all costs, counsel fees, expense and liabilities incurred in or abut any such claim or action or proceeding brought thereon, whether such claim from the rental group s activity on or off the church premises. Accident and Liability Insurance are recognized to be the responsibility of the rental group. - Broadview Evangelical Free Church shall not be liable or responsible in any way for any loss or damage or injury to any property belonging to the rental group of for which the rental group may be responsible whether such property is on or off the premises. - I understand that the church has several rooms available for rent and reserves the right to book groups in any of theses locations any any time. Signature: Date: Please return signed copy to: Broadview Evangelical Free Church Street North East Salmon Arm, BC V1E 1J2