ACS ChemWorx Quick User Guide Created by: ACS ChemWorx

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1 ACS ChemWorx Quick User Guide Created by: ACS ChemWorx Download a comprehensive user guide at Contents OVERVIEW... 3 ACS CHEMWORX DESKTOP APP... 3 ACS CHEMWORX WEB APP... 3 ACS CHEMWORX MOBILE APP... 3 BUILD/IMPORT YOUR LIBRARY... 4 ADD PDFS TO ACS CHEMWORX... 4 Drag and Drop... 4 Import Folders of PDFs... 4 Import from Mendeley... 4 Import from Zotero... 5 Import from EndNote... 5 Import from RefWorks... 5 Import from BibTeX, RIS and PDF... 5 Import Articles from the Web... 6 Install the Web Importer... 6 Use the Web Importer... 6 Edit Article Details/Add Tags... 6 WORKING OFFLINE... 7 MANAGE YOUR PDFS AND REFERENCES... 7 FILE YOUR PDFS... 7 SYNC LIBRARIES AND PDFS/ATTACH ARTICLES IN ACS CHEMWORX... 7 FIND AND ATTACH ALL PDFS... 7 ATTACH INDIVIDUAL ARTICLES USING SEARCH... 8 ATTACH FROM YOUR COMPUTER... 8 ACCESS ANNOTATIONS AND ARTICLES FROM ACS CHEMWORX MOBILE... 9 CITE REFERENCES... 9 SELECT CITATION STYLES... 9 CITATION PLUGINS... 9 Installing MS Word Plugin Page

2 Change Citation Style... 9 Cite an article using MS Word Generate a bibliography in MS Word Add New Citations in MS Word Installing OpenOffice plugin Change Citation Style in Open Office Cite an article in Open Office Generate a Bibliography in OpenOffice Add New Citations in OpenOffice CITE USING LATEX EXPORT A BIBTEX BIBLIOGRAPHY FILE SET UP ACS CHEMWORX FOR LATEX CITATIONS COLLABORATE WITH INDIVIDUALS AND GROUPS ABOUT GROUPS & PROJECTS CREATE A GROUP/PROJECT SHARE FILES USING THE DRIVE Download a File from the Drive Upload a File to Drive Upload an Update to an Existing File Restore/Delete/Download a Previous Version of a File PUBLISHING CENTER SELECT APPS TO DISPLAY IN THE PUBLISHING CENTER FEATURED PUBLISHING CENTER APPS Access the ACS Style Guide Free View Citations to ACS Articles View Number of Downloads of Your ACS Articles/Retrieve ACS Articles on Request Link View Number of Downloads of ACS Articles by Country SUPPORT Page

3 Overview ACS ChemWorx enables users to work across three different applications that serve different functions. Those apps are: ACS ChemWorx Desktop App This app is focused on: - Managing your reference library - Attaching and annotating PDFs - Automating citation and bibliography generation for manuscripts - Providing summary statistics of your references ACS ChemWorx Web App This app is focused on: - Managing groups and projects - Assigning tasks - Creating events - Managing calendars - Sharing files via the drive - Viewing personal ACS article-level metrics - Accessing the ACS Style Guide - Personal profile and networking ACS ChemWorx Mobile App This app is focused on: - Enabling access to annotated articles - Searching for additional articles 3 Page

4 Build/Import your Library 4 Page Note: Your ACS ChemWorx Library is limited to 5,000 references; the import of files containing more than 5,000 references is not supported. Add PDFs to ACS ChemWorx There are multiple ways to add PDFs to ACS ChemWorx. Drag and Drop Open the ACS ChemWorx Desktop app. Drag and drop PDFs into the window. They will appear in the Recent Publications folder. File articles by dragging them to the appropriate folder or right-clicking on the article(s) and selecting Copy To. Import Folders of PDFs Import folders of PDFs using the Import Wizard. 1. Select the Import Button in the upper right corner, and select Articles in a folder. 2. Select Import Folder, and navigate to the folder you d like to add. Once your folder is imported, it will be displayed in Collections, categorized by the name of the folder you selected. ACS ChemWorx will pull the citation information (title, author, journal name, volume and page number) when available. Import a Single PDF Import folders of PDFs using the Import Wizard. 1. Select the Import Button in the upper right corner, and select RIS, BibTeX, PDF, etc. 2. Navigate to the PDF you d like to import. To update the PDF s citation information, such as title, authors, right-click on the article and select Edit Details. Import from Mendeley 1. In the Desktop, click the Import button at the top left of the screen. 2. Select Mendeley and enter your Mendeley login information. 3. The import process will begin automatically. This process may take several minutes depending on the size of your library. 4. When the process is complete, you will see a folder labeled Mendeley in your Library with all your references, attachments, and folders.

5 Import from Zotero 1. In the Desktop, click the Import button at the top left of the screen. 2. Select Zotero and enter your Zotero login information. 3. The import process will begin automatically. This process may take several minutes depending on the size of your library. 4. When the process is complete, you will see a folder labeled Zotero in your Library with all your references, attachments, and folders. Import from EndNote To import publications from EndNote you ll need to manually export them from the EndNote desktop application into an XML file and then import the XML file into ACS ChemWorx. Learn how to export references in an EndNote XML at: To import: 1. In the Desktop, click the Import button at the top left of the screen. 2. Select EndNote XML. Then, click Select File and navigate to the exported XML file. 3. The import process will begin automatically. This process may take several minutes depending on the size of your library. 4. When the process is complete, your references will be in the Library. However, they will not contain your annotations or groups. Import from RefWorks Learn how to export your references from RefWorks at: Export the references in the RIS format. Then proceed with importing the RIS file. Import from BibTeX, RIS and PDF You can also import references from reference files present on your computer system. 1. Click on the button located on the top left of the ACS ChemWorx Desktop. 2. Select RIS BibTeX, PDF, etc. 3. Click Select File and locate the file. The references will be added to your All Publications folder. 5 Page

6 Import Articles from the Web Install the Web Importer Import references from your web browser with a few clicks using the Web Importer. You can install the Web Importer by going to ACS ChemWorx on the web and going to the Library tab and clicking Get More Features. Then you can click and drag the Web Importer into your web browser bookmarks bar. Or, you can install it from the Desktop version by going to the ACS ChemWorx menu and selecting Install Web Importer. Drag and drop the Import to ACS ChemWorx button into your bookmark bar on your browser. The Web Importer will allow you to add publications from a variety of publications and sites to your Library. Use the Web Importer 1. When you are on an article of interest, Table of Contents or selected article listing pages (such as a results page in Google Scholar), click the Import to ACS ChemWorx button in your bookmark bar. 2. A sidebar will pop up on the side and will display any articles on the page. Select the articles you would like to add, and click Add to ACS ChemWorx. These articles will appear in your Recent Publications folder in your Library. Edit Article Details/Add Tags If you need to update an article s details, such as author name, title, citation, or add tags, you can edit an article s details. Right-click on the article of interest and select Edit Details to make updates. 6 Page

7 Working Offline To view articles offline in your Desktop app, when prompted to log in, select Cancel. This will enable you to still access your Library and cite references without an internet connection. Manage Your PDFs and References File Your PDFs You can organize your PDFs into folders by going to your Library in the Desktop or Web App, and selecting the + sign next to Collections. Then you ll be prompted to name your new folder. Sync Libraries and PDFs/Attach Articles in ACS ChemWorx Attaching files will enable you to access an article from ACS ChemWorx Web, Desktop, ios and Android devices. Syncing articles will enable you to access your annotations from anywhere using your ACS ChemWorx Mobile app. Find and Attach All PDFs 1. Open the ACS ChemWorx Desktop app, and select All Publications. 2. Go to the right sidebar and select Find and Attach PDF files. ACS ChemWorx will automatically attach PDFs from the journals you or your institution are subscribed to. (You may need to manually attach missing PDFs if they cannot be found. See Attach Individual Articles Using Search or Attach from Your Computer.) 7 Page

8 Download Files for Offline Access To view articles offline, you will need to download them after you have found and attached the PDFs (see above). 1. Go to Settings in the bottom right corner. 2. Select the File Sync tab. 3. Select the button Download all files on this computer. A window will pop up indicating the progress of downloading the PDF files for offline access. Attach Individual Articles Using Search After searching for an article in the Desktop app, you can add it to your Library using a + sign. To view the Publication, select Get PDF. ACS ChemWorx will search for the PDF file and attach it to the reference. When a PDF is attached Get PDF will switch to View Article. In cases where ACS ChemWorx is unable to find or access the PDF file, you can attach it manually by clicking on the Find Article link. In the pop up browser, locate the PDF file you want to attach. PDF will begin downloading. When you select a PDF link, the browser will close and the Attach Articles from your Computer You can also attach a PDF file from your Computer. Click on the Attachments button. Then choose Attach file. Select the file you want to attach. You can open it in ACS ChemWorx Reader by clicking the View Article link. 8 Page

9 Access Annotations and Articles from ACS ChemWorx Mobile Using the ACS ChemWorx Mobile app for ios or Android devices, you ll be able to view articles and annotations from your Library. At this time you will not be able to add annotations via mobile devices. Cite references Select Citation Styles Pick from a library of citation styles for your bibliographies. 1. Go to the ACS ChemWorx dropdown on the Desktop app. 2. Select Citation Styles 3. In the window on the right search for your desired style. Select your desired style and use the arrow to add it to your options. 4. At the bottom, you can select the style you use most frequently as the default. Citation Plugins When you are ready to write your references, you can do so with the Word or OpenOffice plugin. manuscript and cite your Installing MS Word Plugin 1. Download the plugin by going to the ACS ChemWorx drop down in the desktop app and selecting Plugins and then Configure MS Word. Then select the Install button. Note: you will need administrative rights to your machine to perform this installation. 2. On a Mac you can confirm the plugin has been installed by selecting the menu to see if ACS ChemWorx is one of the options. On a PC, you will see ACS ChemWorx as a tab in your menu options. Change Citation Style To change the citation style, go to the menu on your Mac and select Style or go to the ACS ChemWorx tab on your PC and select Change Style. Then pick the desired citation style. If you don t see your desired style, read Selecting Citation Styles. 9 Page

10 Cite an article using MS Word 1. You will need to have the ACS ChemWorx Desktop app open to begin citing. 2. Go to your Word document and select the location where you wish to place the citation. 3. Go to the menu on a Mac or ACS ChemWorx tab on a PC, and choose Insert Citation. 4. A window will pop up displaying the articles you can choose to cite. Use the arrows to the right of the article to select the articles you wish to cite. (You can select more than one at a time.) You can also enter keywords or author names to find the article you want to cite. 5. To add additional information, such as page numbers or paragraphs, select the button on the desired article. 6. When you have finished making your selections, select Insert. Generate a bibliography in MS Word Go to the menu on Mac or the ACS ChemWorx tab on PC and choose Insert Bibliography. This will insert a formatted bibliography into your document. Add New Citations in MS Word If you need to insert additional citations, the numbering of the citations will be updated automatically. When you are ready to update the bibliography go to the citation tool menu option and select Refresh. The new references will be added automatically. Installing OpenOffice plugin 1. Download the plugin by going to the ACS ChemWorx drop down in the desktop and selecting Configure OpenOffice. Then select Get Plugin. Choose the location you would like to save the plugin installer on your system. 2. Open the plugin installer. It will install the ACS ChemWorx plugin on Open Office, Star Office, Neo Office, and Libre Office. 10 Page

11 Change Citation Style in Open Office To change the citation style, go to the ACS ChemWorx menu and select Style or click the button. Then pick the desired citation style. If you don t see your desired style, read Selecting Citation Styles Cite an article in Open Office 1. You will need to have the ACS ChemWorx Desktop app open to begin citing. 2. Go to your document and select the location where you wish to place the citation. 3. Go to the ACS ChemWorx menu and choose Insert Selected or the button in the ACS ChemWorx add-on window 4. A window will pop up displaying the articles you can choose to cite. Use the arrows to the right of the article to select the articles you wish to cite. (You can select more than one at a time.) You can also enter keywords or author names to find the article you want to cite. 5. To add additional information, such as page numbers or paragraphs, select the button on the desired article. Generate a Bibliography in OpenOffice Go to the ACS ChemWorx menu and choose Insert Bibliography or the ChemWorx add-on window. button in the ACS Add New Citations in OpenOffice If you need to insert additional citations, the numbering of the citations will be updated automatically. When you are ready to update the bibliography go to the citation tool menu option and select Refresh or the button. The new references will be added automatically. 11 Page

12 Cite using LaTeX 1. Open the ACS ChemWorx Desktop. 2. Select the references you wish to cite. Hit Ctrl-L on your keyboard. A confirmation message will pop up indicate which references you have copied. 3. Paste the references into your manuscript where needed. Export a BibTeX Bibliography File 1. Go to your LaTeX settings by going to the ACS ChemWorx dropdown in the Desktop app, and selecting Citation Styles. 2. Go to the tab LaTeX Options, and select Export Now to export a BibTeX file when you are ready. - OR - Opt to have your BibTeX file automatically exported when updates are made by selecting Automatically save BibTeX file every [x] minutes. Then choose Browse to indicate which file to update. Set up ACS ChemWorx for LaTeX citations 1. Open the ACS ChemWorx Desktop. 2. Go to your LaTeX settings by going to the ACS ChemWorx dropdown, and selecting Citation Styles. 3. Go to the tab LaTeX Options, select Enable LaTeX and choose your settings. 12 Page

13 Collaborate with Individuals and Groups About Groups & Projects What are groups? Groups are designed to make it easy to make and share joint events, share publications and files, and assign Tasks to other people in the Group. This is well suited for Research Groups, or Journal Clubs. What are projects? Projects are major works that are often collaborative in nature. They are similar to Groups in structure and functionality, except that Projects usually have a clearly defined goal, and a timeline associated with this goal. Typical Projects might include a PhD Project, or a General Research Project. Create a Group/Project 1. Go to Groups/Projects on the Web app, and select Create Group/Project. 2. In the prompt, name the group/project, and any other information you wish to include. Then select which resources you want the group/project to be able to share. 3. Select the Group/Project Privacy Level: Open: Any user can join and invite others. Closed: The Group/Project will appear in searches. Only administrators and moderators can invite and approve members. Secret: The group/project will NOT appear in searches. Only administrators and moderators can invite members. 13 Page

14 Share Files Using the Drive Download a File from the Drive To download a file from the Drive on the Web app, you can do so one of two ways: 1. Right-click on the file you want to download, and select Download. 2. Click on the file, go to the right sidebar and select Download. Upload a File to Drive 1. Select the folder where you want to upload the file on the Web app Drive. 2. Select the Upload button. In the Drive window, click on a folder in the left panel to which you are allowed to upload files (Note: Your ability to upload files into shared folders depends on your membership role for the shared folder). 3. The file(s) should begin uploading into your Drive. Upload an Update to an Existing File 1. In the Drive on the Web app, select the file that you want to update. 2. In the right sidebar, go the Versions tab. Select Upload New Version. 3. Find the file you want to upload, and select Open. The new version of the file will be displayed as the Current Version. Preceding versions will be numbered Version 1, Version 2, etc. in the order they were uploaded. You can view previous versions by clicking the version number. Restore/Delete/Download a Previous Version of a File 1. In the Drive on the Web app, select the file you want to restore/delete/download. 2. Go to the right sidebar and select the Versions tab. 3. Hover on the version you wish to restore/delete/download and select the corresponding icon. - Restore - Delete - Download 14 Page

15 Publishing Center Visit the Publishing Center in the ACS ChemWorx web app by selecting the icon next to your profile picture. A new window should appear. Select Apps to Display in the Publishing Center In the upper right, select Customize Display. A window will pop up that allow you to select the modules you would like displayed in the Publishing Center. Featured Publishing Center Apps Access the ACS Style Guide Free Ensure that ACS Style Guide is checked off in Customize Display. Go to the ACS Style Guide module, and select the chapter you would like to read. For each chapter you would like to read, return to the Publishing Center for free access. 15 Page

16 View Citations to ACS Articles 1. Ensure that Citation Tracker is checked off in Customize Display. 2. Select Track a New Article. 3. Input the DOI or citation information, and click Add to my tracked articles. 4. Under each article, you ll find the number of citations to the article. 5. To view the citing references, select View in SciFinder (subscription required). View Number of Downloads of Your ACS Articles/Retrieve ACS Articles on Request Link 1. Ensure that My Published Articles is checked off in Customize Display. 2. Link your ACS Paragon Plus account with ACS ChemWorx by logging in to ACS Paragon Plus. 3. Return in 24 hours after the system populates your account information. 4. When you return, each article listing will display the number of times your ACS article has been downloaded, as well as enable you to share your ACS Articles on Request link.* * ACS Articles on Request enables you to share 50 free e-prints in the first 12 months after your paper has been published, and unlimited free e-prints after 12 months. 16 Page

17 View Number of Downloads of ACS Articles by Country 1. Ensure that Articles Downloads by Country is checked off in Customize Display. 2. Enter the DOI of the article of your interest. Hit search. 3. The map will update with download counts.* * Data goes back to 2009, and is refreshed once a month. Newer articles may not have data associated with them yet. Support Not finding what you re looking for? You can download a comprehensive user guide and the most recent version of this guide at Or you can visit select Help and Live Chat with our support team, or send an to support@services.acs.org Want to request a feature or report a bug in ACS ChemWorx? Select the Feedback button on or in the ACS ChemWorx Desktop app. 17 Page