How To Plan A Project In Ms Project 2007

Transcription

1 New Perspectives on Microsoft Project 2007: Planning a Project Chapter 1 MS Project Chapter 1/15 In this tutorial you will: Learn about project goals and management Learn project management terminology Understand the benefits of project management Understand d how Project 2007 supports project management Learn the basic setup of Project

2 Introduction to Project Management Project Management process of initiating, planning, executing, controlling, and closing a project Project Goal is the desired outcome Scope refers to all the work involved with the project 3 Project Management Process Groups 4 2

3 Initiating Setting the project goal Identifying start or finish dates Identifying the project manager Identifying project budget and quality considerations 5 Planning Entering gp project information Identifying project subdivisions and milestones Documenting resources Entering restrictions Assigning Resources to tasks 6 3

4 Project Information Dialog Box 7 Executing Producing work results Requesting changes Recommending improvements Creating project records, reports, and presentations 8 4

5 Controlling Updating project Managing resources and tasks Meet management timing, resource, and cost objectives Changing project 9 Project Management Terminology Task Duration Resources Project Manager Scope Quality Risk 10 5

6 Benefits of Project Management Better understanding of overall project goals Better understanding of alignment with business objectives More organized and streamlined way to manage a project More accurate and reliable project status information More efficient use of project resources 11 Benefits of Project Management Better communication Faster response to conflicting project goals Greater awareness of project progress Faster project completion Lower project costs Fewer project failures 12 6

7 Microsoft Project 2007 Tools The Gantt and Network Diagram are two important project management tools within Project A Project Guide is there to help you navigate through the project management process. 13 Microsoft Project Tools Basic Gantt Chart 14 7

8 Microsoft Project Tools Basic Network Diagram 15 Microsoft Project Tools Project Guide 16 8

9 Getting Started with Project 2007 Getting Around Default Settings Gantt Chart View Microsoft Project 2007 Screen Project Guide Title Bar Menu Bar Toolbars View Bar Entry Table and Entry Bar 17 Elements of the Project Window 18 9

10 Microsoft Project 2007 Overview Entering Tasks Gantt Chart Timescale A major scale (the upper scale) A minor scale (the lower scale) Closing a project file Opening an existing project Exiting Microsoft Project 2007 Saving a project with a new name 19 Task Information Dialog Box 20 10

11 Timescale 21 Understanding Project Views Chart or Graphic: representation of data using bars, boxes, lines, and images Sheet: A spreadsheet-like representation of data in rows and columns Form: view of many pieces of information to focus on the details of one task 22 11

12 Microsoft Project Views Gantt Chart Calendar View Network Diagram Relationship Diagram Task Schedule Split Window 23 Calendar View 24 12

13 Network Diagram View 25 Relationship Diagram View 26 13

14 Task Schedule View 27 Task Form View 28 14

15 Split Window View 29 Common Project Views (Task Views) 30 15

16 Microsoft Project 2007 Zooming In and Zooming Out Modifying the Timescale Printing a View Getting Help 31 Successful Printing The key aspects of successful printing: Zooming to an acceptable magnification level Print previewing your work Using the page setup dialog box to make changes 32 16

17 Gantt Chart in Print Preview 33 Page Setup 34 17

18 Project Management Website Resources Microsoft Project Assistance An excellent reference for learning more about project management is the Project Management Institute [PMI] The PMFORUM provides instant access to world-wide project management information The Association for Project Management United Kingdom [UK] Projectmanagement.com The Project Manager s Homepage