Safety Management System Version 2

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Marsha Cannon
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1 Safety Management System Version 2

2 Contents Why have an SMS A quick introduction to the SMS Our responsibilities Hierarchy of responsibilities Departmental Standards and Procedures Auditing Competence Management The Intranet

3 Why have an SMS Legal requirement under The Railway and Other Guided Transport Systems (Safety) Regulation 2006 (ROGS) States under Regulation 4, that all heritage railways, tramways, steam centres and museums that operate trains or trams, over 350mm in gauge, providing that the maximum speed does not exceed 40kph (25mph), must establish and maintain a Safety Management System (SMS). In essence Those that create the risk must manage it (Heritage Railway Association)

4 Putting it simply The board and management say what you do about railway safety Staff do what it says OR It is part of corporate management, defining a safety policy and defining how it intends to manage safety as an integral part of the business

5 The main SMS There is a requirement to define the basics of the operation Knits documentation together Type and Extent of Operation B1 Type and Extent of Operation (a) Name and Address of the Duty Holder under ROGS: Severn Valley Railway (Holdings) PLC The Railway Station Bewdley Worcs DY12 1BG (b) Severn Valley Railway (Holdings) Public Limited Company is a company limited by shares constituted on 29 th June 1973 and amended on 30 th January (c) The SVR is a medium sized enterprise operating a heritage railway and tourist attraction and as such is required to work within both railway and the general health and safety legislation. B2 Organisation of Companies and Subsidiaries (a) SVR (Holdings) PLC (Company number ) a Company with Shareholders although no dividend is paid with all profit used to support the running of the Railway. It owns the infrastructure and assets of the SVR, employs the paid staff and is responsible for the operation, finance, governance, planning, customer service and management of the SVR. (b) SVR Limited Company (Company number ) a Company limited by Guarantee, supported by its membership, provides the volunteer work force that assist in the operation of the railway. (c) SVR Rolling Stock Trust (Charity number ) the Rolling Stock Trust was established with the aim of providing a body that could own SVR based rolling stock and invest in their maintenance and restoration. (d) SVR Association (SVRA) a body created to fund raise and support and communicate from the working members of the SVR to the Holdings Board. (e) SVR Holdings PLC, Limited Company, Rolling Stock Trust, SVRA and all other affiliated rolling stock, loco owning groups or individuals or friends groups abide by the SMS and other safety documentation. B3 Basis for Operation (a) The SVR operates a single track heritage branch line, running standard gauge passenger trains, maintenance trains and occasional demonstration freights. These heritage operations are conducted in accordance with all the legislative requirements: 1 The Light Railway Order May The British Railways Board (Severn Valley) Light Railway Order The British Railways Board (Severn Valley) Light Railway (Transfer) Order of March The Light Railway Order of The Carriage of Dangerous Goods by Rail Regulation The Railway Safety (Miscellaneous Amendments) Regulation The Railways and Other Guided Transport Systems (Safety) Regulation 2006 (ROGS). B4 Particulars of Infrastructure (a) Gauge: Standard Gauge (4ft 8½in). (b) Maximum gradient: 1 in 80. (c) Maximum speed of operation: 25mph.

6 Responsibilities SMS Responsibilities This section describes the responsibilities of the SMS and integration of safety with management activities. Requirement to define levels of responsibility: C1 Safety Policy (a) This document embodies the Safety Policy of the SVR, and forms Document SMS-POL-101. (b) The contents of this document identify essential responsibilities within SVR, for the delivery of these policies by the workforce (paid and volunteer), and with regard to passengers, visitors and neighbours. It provides a basis for responsible practice on SVR and all staff are required to read it and understand its contents. (c) The safety of the workforce (paid and volunteers) and passengers, visitors and neighbours is of paramount importance for the Severn Valley Railway Holdings PLC. We all have a personal responsibility to minimise the risk to ourselves and those listed above and an adherence to this Safety Management System and accompanying Departmental Documents will play a large part in achieving the objective. (d) The Safety Policy is signed and dated on behalf of the SVR by the General Manager, and is issued to all staff as part of the top tier SMS documentation. 1 SVR General Policy for Safety The declared policy of the SVR is to provide and maintain safe and healthy working conditions, equipment and systems for both volunteer and paid staff, and to conduct its activities in such a way as to ensure that other people who may be affected thereby (e.g. passengers, neighbours etc.), are not unduly exposed to risks to their health and safety. In implementing this policy the SVR will provide such information, training and supervision as may be needed for the purpose. 2 SVR General Policy for Environment The SVR will ensure that it has an efficient Environmental Management System by providing the necessary resources to make this practicable and is totally committed to being a responsible and valuable member of the community. To this end, it will comply with all legal and statutory requirements and take all reasonably practicable steps to avoid environmental pollution and nuisance. The Company will endeavour to ensure that its employees and contractors act in accordance with its Environmental Policy. Similarly, by the provision of necessary facilities, our visitors will be encouraged to act in a similar way.

7 Responsibilities Important 4 Staff (Paid staff or Volunteer Working Members) Awareness of safety is highlighted through an induction process which includes a safety briefing, reference to the department standards and procedures document for where they work and is also highlighted in their relevant staff handbook. They are responsible for working or operating the railway within the relevant standards and procedures for their department. Both paid and volunteer staff represent their colleagues on the Safety Committee, and these have a direct input into its role and responsibilities (see below).

8 Hierachy SMS Railway Wide policies and procedures Engineering Standards of Maintenance Operating Standards Catering Standards

9 Dept. Standards and Procedures Each Dept. will have its own relevant set of standards and procedures Each Head of Dept/Senior Manager will be responsible for their own Department Standards and Procedures All Dept Standards and procedures will reference the SMS and associated policy documents

10 Auditing Safety Committee - Representing different areas of the Railway Internal audits - Will verify that we are doing what we have written down We all have a responsibility to audit

11 Areas to note Competence I5SVR Competence Management System (CMS) for Safety Critical Roles (a) Staff required to carry out Safety Critical Roles will be trained, assessed and certificated for such duties. (b) Candidates for Safety Critical Roles within the operating departments will be taught by a combination of `classroom` based teaching and practical `on the job` methods. Following training and once the candidate feels that they are capable of achieving the required standard they are subject to examination by an inspector within the department who will examine them to establish if they achieve the necessary standard in both theoretical and practical aspects of the role. If the candidate achieves the required standard they are permitted to operate in that role and a Grade Card is issued to them confirming their status. (c) As subsequent qualifications are obtained Grade Cards are revised accordingly. (d) Records of staff competence, the date at which competences were obtained and any applicable comments or observations appertaining to that competence are retained in the appropriate section of the company database. (e) Members of staff operating in Safety Critical Roles are periodically assessed by the appropriate departmental inspectors and records of such assessments are retained within the database. Formal reassessments are required at set intervals as defined by the Safety Committee. Should any member of staff fail to meet the required standard during assessment they are removed from that aspect of their Safety Critical Role until they have undergone the appropriate retraining after which they will be reassessed. (f) Staff involved in safety critical incidents will be suspended from that post pending an enquiry into the incident. The enquiry into such safety critical incidents will make recommendations with regard to reinstatement, additional training or in extreme cases removal from that role. (g) Staff grade cards are periodically updated to reflect any reassessments carried out.

12 SVR intranet and access

13 Conclusion We must be certain to which document and procedures we are working to Most importantly We must do what we have written down and have proof that we have done it (an audit trail)

Health and Safety Policy and Procedures

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