Student Practice Education Core Orientation (SPECO): Frequently Asked Questions

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1 Student Practice Education Core Orientation (SPECO): Frequently Asked Questions About the SPECO Q1: What is the Student Practice Education Core Orientation (SPECO)? It is an online core orientation for ALL students and faculty who are accessing the following health authorities for practice education experiences: PHSA, Fraser Health (FH), Vancouver Coastal Health (VCH) and Providence Health Care (PHC). These health authorities have collaborated to develop a common core orientation to improve student support and infrastructure. The purpose of this orientation is to: 1. Ensure students and faculty meet prerequisites for practice education experiences based on provincial Practice Education Guidelines. 2. Reduce duplication and streamline processes for student placements. 3. Increase consistency and clarity from health authorities related to expectations of students and on-site faculty. Q2: What are the definitions for students, professionals and practice education? Students are learners involved in a practice education experience as part of their studies in an under-graduate, graduate, post-graduate (eg. post-doctoral fellowship) or postprofessional (eg. resident) education program in the health and human services professions. Students placed at PHSA specifically for research training (eg. in research labs) are not included in this definition as they require different supports. Professional is an all-encompassing term that includes individuals with the knowledge and/or skills to contribute to the physical, mental and social well-being of a community. (World Health Organization, Framework for Action on Interprofessional Education and Collaborative Practice, 2010) Practice education is the experiential component of an education program in which students learn and practice in a community, clinical or simulated setting. It provides the hands-on learning that helps students acquire the necessary skills, attitudes and knowledge to practice effectively in their field. Q3: Who needs to complete the SPECO? Students and school instructors from ALL professions that will be attending FH, VCH, PHC or PHSA for a practice education experience. Q4: What are Practice Education Guidelines? These are provincial guidelines that were developed by the provincial Practice Education Committee to support student practice experiences in health care delivery settings. 1

2 Q5: Do students need to complete the SPECO if attending a health authority for a brief observational experience? No; however, they are required to complete specific confidentiality requirements for the health authority. At PHSA, that includes the Confidentiality e-learning module and covenant via the PHSA Learning Hub. The placement process to arrange all observational experiences is the same as for other types of student placements. Q6: What if a student has already completed a health authority orientation prior to the implementation of the SPECO (September 1, 2012)? Students do not need to complete the online SPECO if they already completed health authority orientation. However, students do need to complete the Health Authority Orientation Checklist (to document completion dates), and renew components as listed. Q7: What if a student has already completed one or more of the components of the SPECO (eg. WHMIS)? He/she should document the completion date on his/her orientation checklist and renew as per checklist. Q8: If students have completed the SPECO prior to hire in the health authority do they have to complete New Employee Orientation? Yes. The content of each orientation is different. Accessing the SPECO Q9: If a student created a user account in the Course Catalogue Registration System (CCRS) for a previous course does s/he need to create another user account? No. Only one user account is needed in CCRS. Q10: A student tried logging on to CCRS and was denied access because he did not have a school-issued address. The student needs a school-issued address to access CCRS. Q11: Who tracks completion of SPECO orientation requirements? Students and school instructors must complete the orientation checklist and keep their placement pre-requisites up-to-date. Completion of requirements is tracked by education institutions. Students are advised to retain a copy of the checklist for their records. Health authorities may request proof of completion (for any component of orientation) at any time (eg. immunization). PHSA-specific requirements (ie. completion of the Confidentiality e-learning module and the Confidentiality Covenant) are tracked via the PHSA Learning Hub. 2

3 Content Outline for the SPECO Students are required to complete five online courses. All of these courses are available on the Course Catalogue Registration System (CCRS). Links for each course are available in the SPECO and on the Orientation Checklist. 1. Student Practice Education Core Orientation 2. WHIMS 3. Infection Control (includes hand hygiene) 4. Waste Management 5. Code Red The orientation checklist is a tool to facilitate tracking orientation for students and schools, and outlines when the various components of orientation need to be renewed. Student Practice Education Core Orientation (SPECO) Content Outline Welcome What can you expect when you start? Learning about BC health authorities Self-Care Refusing unsafe work Challenges Fatigue management Roles and Responsibilities Your role as a student What you can expect from your school instructor What you can expect from your preceptor/field guide Information Privacy Information privacy basics What does information privacy mean? How does information privacy differ from confidentiality? What is considered personal information? Protecting personal information - Prevent unauthorized access - Prevent unauthorized disclosure - Portable devices - Destroy personal information Sharing or disclosing personal information What do you mean by need to know? You may share or disclose Internal use of guidelines Privacy breaches Examples of privacy breaches Response to a privacy breach Confidentiality agreement 3

4 Immunizations Required immunizations and documentation Required immunizations for health care Exceptions A Culture of Safety A culture of safety is everyone's responsibility - Safety tips - Refusing unsafe work - Emergency codes What is a culture of safety? Can you believe it? - Significance of safety in healthcare - The systems perspective Structured communication Safety huddles Safety learning system - Safety hazard report online example Reporting student/faculty Injuries Infection Control Infection control tips Proper hand washing Infection control module Musculoskeletal Injury Prevention A musculoskeletal injury (MSI) is Signs and symptoms of a MSI - Early recognition - Stages of MSI Identify and assessing workplace risk factors - Personal risk factors Workplace risk factors - Force - Repetition - Static postures - Awkward postures - Contact stress How do you know you are at risk for injury? - Musculoskeletal injury prevention process What to do when you have an injury? - First aid treatment - Medical treatment Strategies to reduce your risk of injury - Maintain overall health and fitness - Understand the proper use of equipment and safe work practices - Identify workplace risk factors 4

5 Blood and Body Fluids Workplace Violence Prevention Violence prevention Violence in health care Three types of violence Prevention is the best intervention Violence is not part of the job Student violence prevention responsibilities When should violent incidents be reported? How can violent incidents and escalation be prevented? Alert Violence prevention responsibilities Workplace violence prevention policies Workplace violence prevention contacts Mandatory Next Steps Checklist Visit health authority web page 5